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Agenda for the FSCC Trustees Meeting on August 26
To view the entire 175 page packet:
August 26, 2024
Board of Trustees
Fort Scott Community College
2108 S. Horton
Fort Scott, KS 66701
The Board of Trustees of Fort Scott Community College will meet in regular session on Monday,
August 26, 2024. The meeting will be held in Cleaver-Burris-Boileau Hall at Fort Scott
Community College.
4:00 p.m. Regular monthly Board meeting
THE AGENDA
4:00 ROLL CALL, 3
PLEDGE OF ALLEGIANCE
MISSION STATEMENT
Fort Scott Community College is an institution of higher learning with a long history of culture and
diversity that provides affordable academic, technical and occupational programs to meet student needs while
fostering a mutually supportive relationship between the college and its communities.
REVENUE NEUTRAL HEARING, 4
A. Comments from the Board
B. Comments from the Public
C. Approval of 2024-25 Revenue Neutral Rate Resolution
BUDGET HEARING, 5
A. Comments from the Board
B. Comments from the Public
C. Adoption of 2024-25 Budget
CALL TO ORDER, 10
A. Comments from the Chair
B. Comments from the Public
CONSENT AGENDA, 11
A. Approval of Agenda, 11
B. Approval of Minutes of previous Regular Board Meeting conducted on July 15, 2024, and Special
Board Meetings conducted on August 8, 2024, 12
C. Approval of Bills and Claims, 16
D. Approval of Personnel Actions, 11
DISCUSSION ITEMS, 52
A. Automated External Defibrillator (AED) Policy, 53
B. Travel Policy, 59
ACTION ITEMS, 62
A. Resolution 2024 – 47: Consideration of Athletic Travel and Athletic Recruiting Travel Policies, 62
B. Resolution 2024 – 48: Consideration of Substance Abuse Policy, 69
C. Resolution 2024 – 49: Approval of Kansas Homeland Security Region H Hazard Mitigation Plan, 75
D. Resolution 2024 – 50: Consideration of Emergency Action Plan, 771
E. Resolution 2024 – 51: Consideration of Laundry Service Fee, 155
F. Resolution 2024 – 52: Consideration of Student Balance Threshold, 156
G. Resolution 2024 – 53: Consideration of Bookstore and Cosmetology Credit Card Merchant
Services, 157
H. Resolution 2024 – 54: Consideration of CDL Grant Trailer Purchases, 158
I. Resolution 2024 – 55: Consideration of Insurance Broker Services Provider, 169
REPORTS AND CORRESPONDENCE, 170
A. Administrative Updates
EXECUTIVE SESSION, 174
ADJOURNMENT, 175
UPCOMING CALENDAR DATES:
• September 2, 2024 Campus Closed – Labor Day
• September 23, 2024 (to facilitate budget process) Board Meeting
• October 3 – 5, 2024 Gordon Parks Celebration
• October 18, 2024 Math Relays
• October 21, 2024 Board Meeting
• November 18, 2024 Board Meeting
• November 25 – 29, 2024 Campus Closed – Thanksgiving Break
• December 16, 2024 Board Meeting
• December 20, 2024 – January 3, 2025 Campus Closed – Winter Break
• January 20, 2025 Campus Closed – Martin Luther King Jr. Day
• January 21, 2025 Spring Semester Begins
• January 27, 2025 (Changed from January 20 due Board Meeting
to Dr. Martin Luther King, Jr. Day)
• February 17, 2025 Board Meeting
• March 24, 2025 (Changed from March 17 due Board Meeting
to spring break)
• March 17 – 21, 2025 Campus Closed – Spring Break
• March 28, 2025 Aggie Day
• April 18, 2025 Campus Closed – Good Friday
• April 21, 2025 Board Meeting
• May 19, 2025 Board Meeting
• May 26, 2025 Campus Closed -Memorial Day
• June 16, 2025 Board Meeting
Sincerely,
Bryan Holt, Chair
Sara Sutton, Interim President
Board of Trustees
Fort Scott Community College
2108 S. Horton
Fort Scott, KS 66701
The Board of Trustees of Fort Scott Community College will meet in regular session on Monday,
August 26, 2024. The meeting will be held in Cleaver-Burris-Boileau Hall at Fort Scott
Community College.
4:00 p.m. Regular monthly Board meeting
THE AGENDA
4:00 ROLL CALL, 3
PLEDGE OF ALLEGIANCE
MISSION STATEMENT
Fort Scott Community College is an institution of higher learning with a long history of culture and
diversity that provides affordable academic, technical and occupational programs to meet student needs while
fostering a mutually supportive relationship between the college and its communities.
REVENUE NEUTRAL HEARING, 4
A. Comments from the Board
B. Comments from the Public
C. Approval of 2024-25 Revenue Neutral Rate Resolution
BUDGET HEARING, 5
A. Comments from the Board
B. Comments from the Public
C. Adoption of 2024-25 Budget
CALL TO ORDER, 10
A. Comments from the Chair
B. Comments from the Public
CONSENT AGENDA, 11
A. Approval of Agenda, 11
B. Approval of Minutes of previous Regular Board Meeting conducted on July 15, 2024, and Special
Board Meetings conducted on August 8, 2024, 12
C. Approval of Bills and Claims, 16
D. Approval of Personnel Actions, 11
DISCUSSION ITEMS, 52
A. Automated External Defibrillator (AED) Policy, 53
B. Travel Policy, 59
ACTION ITEMS, 62
A. Resolution 2024 – 47: Consideration of Athletic Travel and Athletic Recruiting Travel Policies, 62
B. Resolution 2024 – 48: Consideration of Substance Abuse Policy, 69
C. Resolution 2024 – 49: Approval of Kansas Homeland Security Region H Hazard Mitigation Plan, 75
D. Resolution 2024 – 50: Consideration of Emergency Action Plan, 771
E. Resolution 2024 – 51: Consideration of Laundry Service Fee, 155
F. Resolution 2024 – 52: Consideration of Student Balance Threshold, 156
G. Resolution 2024 – 53: Consideration of Bookstore and Cosmetology Credit Card Merchant
Services, 157
H. Resolution 2024 – 54: Consideration of CDL Grant Trailer Purchases, 158
I. Resolution 2024 – 55: Consideration of Insurance Broker Services Provider, 169
REPORTS AND CORRESPONDENCE, 170
A. Administrative Updates
EXECUTIVE SESSION, 174
ADJOURNMENT, 175
UPCOMING CALENDAR DATES:
• September 2, 2024 Campus Closed – Labor Day
• September 23, 2024 (to facilitate budget process) Board Meeting
• October 3 – 5, 2024 Gordon Parks Celebration
• October 18, 2024 Math Relays
• October 21, 2024 Board Meeting
• November 18, 2024 Board Meeting
• November 25 – 29, 2024 Campus Closed – Thanksgiving Break
• December 16, 2024 Board Meeting
• December 20, 2024 – January 3, 2025 Campus Closed – Winter Break
• January 20, 2025 Campus Closed – Martin Luther King Jr. Day
• January 21, 2025 Spring Semester Begins
• January 27, 2025 (Changed from January 20 due Board Meeting
to Dr. Martin Luther King, Jr. Day)
• February 17, 2025 Board Meeting
• March 24, 2025 (Changed from March 17 due Board Meeting
to spring break)
• March 17 – 21, 2025 Campus Closed – Spring Break
• March 28, 2025 Aggie Day
• April 18, 2025 Campus Closed – Good Friday
• April 21, 2025 Board Meeting
• May 19, 2025 Board Meeting
• May 26, 2025 Campus Closed -Memorial Day
• June 16, 2025 Board Meeting
Sincerely,
Bryan Holt, Chair
Sara Sutton, Interim President
REVENUE NEUTRAL HEARING
A. Comments from the Board
B. Comments from the Public
C. Approval of 2024-25 Revenue Neutral Rate Resolution
WHEREAS, the Revenue Neutral Rate for Fort Scott Community College was calculated as 27.726
mills by the Bourbon County Clerk; and
WHEREAS, the budget proposed by the Governing Body of Fort Scott Community College will
require the levy of a property tax rate exceeding the Revenue Neutral Rate; and
WHEREAS, the Governing Body held a hearing on July 11, 2024 allowing all interested
taxpayers desiring to be heard an opportunity to give oral testimony; and
WHEREAS, the Governing Body of Fort Scott Community College, having heard testimony, still
finds it necessary to exceed the Revenue Neutral Rate.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF FORT SCOTT COMMUNITY
COLLEGE:
Fort Scott Community College shall levy a property tax rate exceeding the Revenue Neutral Rate
of 29.950 mills.
This resolution shall take effect and be in force immediately upon its adoption and shall remain
in effect until future action is taken by the Governing Body.
Recommendation: It is recommended that the Board approve the 2024-25 Revenue Neutral Rate
resolution as stated above.
BOARD ACTION: MOTION _____ SECOND _____ VOTE _____
DISCUSSION:
VOTE: Bailey Bartelsmeyer Fewins
Holt McKinnis Ropp4
BUDGET HEARING
A. Comments from the Board
B. Comments from the Public
C. Adoption of 2024-25 Budget
Recommendation: It is recommended that the Board approve the 2024-25 budget as presented.
BOARD ACTION: MOTION _____ SECOND _____ VOTE _____
DISCUSSION:
VOTE: Bailey Bartelsmeyer Fewins
Holt McKinnis Ropp5
6
7
8
9
CALL TO ORDER
A. COMMENTS FROM THE CHAIR
B. COMMENTS FROM THE PUBLIC10
Minutes of the FSCC Trustees Meeting on July 15
FORT SCOTT COMMUNITY COLLEGE
Minutes of the Board of Trustees Meeting
July 15, 2024
PRESENT: Ronda Bailey, John Bartelsmeyer, Jim Fewins, Bryan Holt, Chad McKinnis (via Zoom until 5:40 pm),
and Doug Ropp
ALSO PRESENT: Sara Sutton – Interim President, Juley McDaniel – Board Clerk, faculty, staff, community members
Chairman Holt called the meeting to order at 4:03 pm in the meeting rooms of the Ellis Fine Arts Center.
The meeting was opened with the Pledge of Allegiance.
COMMENTS FROM THE CHAIR: None.
COMMENTS FROM THE PUBLIC: None.
FOUNDATION UPDATE: Foundation Director Lindsay Hill provided an update of activities and progress in the Foundation.
Mark Lewis, Kellye Barrows, and Katie Casper are serving as new board members, and Brian Comstock is serving as their new chair. Lindsay thanked Carolyn Sinn for all her help during the transition. She said she has been having tax credit conversations and planning for an alumni event over Labor Day weekend.
A platform for the foundation is currently being sought, as the current website limits donations. J1 will allow a donor
platform on the back end, but something on the front side is needed to collect donations.
CONSENT AGENDA:
A motion was made by Holt, seconded by Ropp, and carried by unanimous vote to move Consent agenda items E
and F to be Item A under Action Items, and all other action items move one letter down.
A motion was made by Fewins, seconded by Bartelsmeyer, and carried by unanimous vote to approve the consent agenda as amended.
DISCUSSION ITEMS: A proposed travel policy was presented. The board is encouraged to review and make recommendations for revisions prior to it being put in as an action item for the August meeting. Would like for this to funnel into a travel policy for the institution as a whole.
ACTION ITEMS:
A. Personnel Actions and Board Officer Items as moved from Consent Agenda
A motion was made by Bartelsmeyer, seconded by Bailey, and carried by unanimous vote to approve Sue Henry as the MEP Administrative Liaison.
A motion was made by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote to approve Cable Wareham as the Assistant Rodeo Coach.
A motion was made by Bartelsmeyer, seconded by Fewins, and carried by a 4-2 vote to approve Matt Glover as the Men’s Basketball Head Coach. McKinnis and Ropp voted in opposition.
A motion was made by Bailey, seconded by Ropp, and carried by unanimous vote to approve Rory Chaplin’s transition from Interim CTEC Director to Associate Dean of Career and Technical Education and Workforce Development.
A motion was made by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote to approve Santos Manrique’s transition from HEP Recruiter/Mentor and Dean of Crawford County Campuses to HEP Recruiter/Mentor.12
A motion was made by Bartelsmeyer, seconded by Bailey, and carried by unanimous vote to approve Melissa Scott as the FSCC Board of Trustees Treasurer.
B. Resolution 2024 – 38: A motion was made by Bartelsmeyer seconded by Ropp, and carried by unanimous
vote to approve the list of annual consortium memberships and dues for the 2024-25 year.
C. Resolution 2024 – 39: A motion was made by Ropp, seconded by Fewins, and carried by unanimous vote to rescind the approval elevator repair that was issued in June.
D. Resolution 2024 – 40: A motion was made by Ropp, seconded by Bartelsmeyer, and carried by unanimous vote to accept Option 1 from Berkley Life & Health for athletic insurance and catastrophic insurance from Mutual of Omaha, ensuring cheer is included in the men’s sports.
E. Resolution 2024 – 41: A motion was made by Bartelsmeyer, seconded by Ropp, and carried by unanimous
vote to approve the current coverage level for the flood insurance renewal.
F. Resolution 2024 – 42: A motion was made by Bailey, seconded by Ropp, and carried by unanimous vote to approve the revisions to Construction Trade Certificate and Associate in Applied Science Degree and the Criminal Justice Certificate as presented.
G. Resolution 2024 – 43: A motion was made by Bailey, seconded by Fewins, and carried by unanimous vote to approve the updated organizational chart.
REPORTS:
• ADMINISTRATION – The Board reviewed and heard updates from Academic Affairs, Student Services,
Athletics, Finance and Operations, and the Interim President.
There was group discussion about how to evaluate employee and student satisfaction more frequently than once a
year.
ADJOURNMENT: There being no further business to come before the Trustee they adjourned.
Safeguards In Voting In Kansas, August 6 Official Primary Election Results Provided by Bourbon County Clerk
Jennifer Hawkins, the Bourbon County Clerk said there was a 22% turnout rate for the primary election on August 6.
Hawkins said her office follows clear guidelines that the State of Kansas provides for removing people who have died from the voter registration list.
This was in response to Michael Hoyt’s quote “He said this is a state-wide problem of the registered voters roll not being “cleaned up” when people die. He said there is no clear way to get deceased people off the roll,” in a prior story.
To view that story:
“The State of Kansas has clear guidelines, which are listed below, that list how we can remove a deceased individual’s name from the voter registration list,” said Hawkins. “The Clerk’s Office follows the guidelines and diligently checks obituaries and monitors the weekly reports sent out by the state of those who have passed away for Bourbon County residents. Individuals who pass away in a state other than Kansas, however; will not show up on the report issued by Kansas Department of Health and Environment.”
Here are the state guidelines:
“Except as otherwise provided by law, when a voter dies or is disqualified for voting, the registration of the voter shall be void, and the county election officer shall remove such voter’s name from the registration books and the party affiliation lists.
“Whenever
(1) an obituary notice appears in a newspaper having general circulation in the county reports the death of a registered voter, or
(2) a registered voter requests in writing that such voter’s name be removed from registration, or
(3) a court of competent jurisdiction orders removal of the name of a registered voter from registration lists, or
(4) the name of a registered voter appears on a list of deceased residents compiled by the secretary of health and environment as provided in K.S.A. 65-2422, and amendments thereto, or appears on a copy of a death certificate provided by the secretary of health and environment, or appears in information provided by the social security administration, the county election officer shall remove from the registration books and the party affiliation lists in such officer’s office the name of any person shown by such list or death certificate to be deceased.”
Hawkins provided the following 20 pages of official results of the August 6 election. with write-ins.
KDOT requesting comments on STIP amendment
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The Bourbon County Sheriff’s Office Daily Reports August 22
Experience A Tea Club Tasting Today with MMM Flavor Shop
Mmm Flavor Shop owner Emelia Whiteaker is hosting the business’s first Tea Club Tea Party today, Wednesday, August 21st at 1:30 p.m. and 6:30 p.m. at Papa Don’s Pizza, 10 North Main in Fort Scott.
“This is the inaugural meeting of the Tea Club,” Whiteaker said. “I started selling herbs and spices in 2021 when a major health diagnosis was made in the family.”
“The Tea Club is a way to bring interested individuals together to learn, socialize, and experience what is out there beyond the box stores, supplement companies, and mass-produced products.”
“This month’s Tea Club Tea Party theme is Iced Teas,” she said. “There will be four loose-leaf teas made as iced tea to sample for free. Everyone is invited to come try tea, ask questions, or just socialize with friends.”
“The health benefits of eating truly natural nutrients in herbs and spices are well documented,” she said. “I added a variety of loose-leaf teas for the same reason. Most of the teas we have offer a wide variety of health benefits along with a delicious taste.”
“This summer we added specialty kinds of rice that have an increase in nutrients due to where they are grown.”
“I have spent hours talking to our suppliers on the phone to make sure the products available are high quality and full of nutrients that the body recognizes and absorbs better. Our suppliers can tell me the exact farm and farmer that each item comes from.”
“I am always researching and taking continuing education courses on nutrition,” she said. “This allows me to continue to work to bring tasty, nutritious ingredients to our rural area.”
She said the business sells its products at vendor’s shows and direct ordering through them.
Follow them on Facebook at https://www.facebook.com/profile.php?id=100091059316445
A Little Levity
Local physician Dr. Max Self’s staff dared him to play racquetball in his work clothes on August 20 at Buck Run Community Center.
One of his racquetball partners, Kevin Moyer, submitted this photo that proves that he did it.
The Bourbon County Sheriff’s Office Daily Reports August 20
Chamber Coffee Hosted by Clifton Chiropractic On August 22
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Starlite FCE Minutes August. 2024
Starlite had their August meeting at the Presbyterian Village Meeting room. Vice President Joyce Allen opened the meeting with the Flag Salute, Taylor Bailey led the Club in reciting the Club Collect. Twelve members were in attendance. They reported that they had volunteered one hundred and eighty-five hours since the last meeting and that they had recycled three hundred and eighty-five pounds. Joyce recognized Taylor Bailey as our August Birthday.
The minutes of the previous meeting were read and approved. Karen Peery presented the Council report. She reported that registration for the State Meeting is due September 1st and that each of the counties in Southeast Kansas will need to provide six dozen cookies for the State Meeting. Claudia Wheeler and Taylor Bailey volunteered to provide three dozen cookies each. Karen also informed the Club that we will need to provide candy for the table decorations. Bernita Hill volunteered to provide the candy. Karen also asked that we come to the next meeting with ideas for the gift basket.
Doris Ericson gave the Treasurer’s report, she announced that our Club and won 1St place in the Hay Bale Contest and 3rd place in the Scarecrow contest for a winnings of $130. She also announced that the Bake Sale at the Fair raised $309 which goes toward a Scholarship present by the Bourbon County FCE Council.
Old business consisted of Joyce reminding the members that they will need to bring their Operation Christmas Boxes to the October meeting.
New business consisted of choosing a member to represent our Club for the Heart of FCE award. Terri Williams nominated Jackie Warren, Deb Lust seconded the motion, motion carried. It was also decided to provide cookies to our first responded on September 11th LeAnna Taylor volunteered to take them to the Fire Department, Taylor Bailey – the Police Department, Karen Peery – the EMT’s and Deb Lust – the Sherrif Department.
Karen Peery moved that the meeting be adjourned, Claudia Wheeler seconded the motion, meeting adjourned. After the meeting Letha Johnson presented the Lesson of “Managing the Strein of Stress.” She informed the club that stress can affect you physically, emotionally and socially and that there are several ways you can try to help manage it, like by journaling, breathing deeply, exercise and a healthy diet, and many others. The members enjoyed cookies, sherbet mint and water provided by Karen Peery and Betty Johnson.
Prepared by
Erri Williams
Varia Resale Clothing Store Expands
Varia Resale Clothing Shop, 114 E. 23rd, is expanding next door to 112 E. 23rd, the former Bob Williams Insurance office.
Varia is French for variety, she said.
“We are adding 800 feet to the shop,” owner Robin Kendrick said. “The total square footage will be 2,000 square feet when finished.”
New paint and carpet are being added to the new area, which will be the children’s department and vendors.
She said the shop is closed today while the expansion is going on, but is anticipated to be open tomorrow.
The expansion started on August 17 with a completion date by the end of August and plans to remain open during most phases of the work.
The shop accepts name-brand clothing in excellent condition and is open Tuesday through Saturday from 10 a.m. to 5 p.m.
Varia was established in June 2021 and sells women’s, men’s, teens, and children’s clothing along with shoes, jewelry, and miscellaneous items.
She currently has four vendors who sell handmade jewelry, antiques, collectibles, art, handmade towels and ornaments.
Items are accepted by appointment only by calling her at 620.238.1703.
Kendrick pays cash for those items she selects and the items then are the sole property of the business.
“We pay upfront in cash at the appointment time,” she said. “Therefore we assume the risk of whether your items sell or not.”
“We don’t offer consignment, but store credit is an option for customers bringing in merchandise. Walk-ins may be accepted but will be paid in store credit. Donations are always accepted and appreciated.”
“You may bring up to 30 items,” she said. “If more than 15 items are accepted you will be paid $2 an item. $5 for jeans and heavy coats. If 15 items or less are accepted, you will be paid 50% of the item price.”
She also goes to Kansas City to buy inventory for the shop.
On the horizon for the shop is bin sales.
“They will be in containers lined up on tables with things that I have had for a while.”