CITY OF FORT SCOTT

SPECIAL CITY COMMISSION MEETING

Minutes of May 13, 2020 Special Meeting #3

A special meeting of the Fort Scott City Commission was held May 13^th, 2020 at 10:30 a.m. in the City Commission Meeting Room, 123 S. Main Street, Fort Scott, Kansas.

ROLL CALL:

Commissioners Kevin Allen, Pete Allen, Lindsey Watts and President of the City Commission Randy Nichols presiding. Mayor JoLynne Mitchell was absent.

AUDIENCE IN ATTENDANCE: None

CONSIDERATION:

1. Approval to apply for K.D.O.T. Cost Share Program – Susan Bancroft, Finance Director, informed the Commission, that she, Chad, and Dave Martin met with Pete Allen and Randy Nichols yesterday regarding the three different projects that could possibly be submitted for this grant. Those projects are Horton – 6^th Street to 23^rd Street; Wall Street – West to Highway 69; and National – 13^th Street to Highway 69. Susan went over the scoring basis for the grant which will be used when K.D.O.T. is looking to award grants. They are as follows: The project should: Support Economic Growth; Aid in the retention or recruitment of business; Add value to a KDOT project; Improve safety; Improve access or mobility; Improve condition or relieve congestion; Bicycle/Pedestrian; Investments that provide benefits and are not eligible for other KDOT programs; Entity of business involved in the project – private investment; Regional significance; Impact to State highway; Impact to local road system; and Other KDOT funding available. She referenced the Highway 69 Corridor Study which was completed in 2010. Susan said that she and Dave talked to Darin Petrowsky of K.D.O.T. in regard to these projects. There is additional KDOT funding that would assist with Wall Street. There is funding in the City’s capital improvement program to pay for the overlay on National.

Chad Brown, Public Works Director, informed the Commission that he put some numbers together on the three projects. The cost of milling and asphalt on National would be approximately $89,000. That is with a 2” overlay from 13^th Street to Highway 69. The cost on Horton Street from 6^th Street up to the City’s golf course would be about $1.5 million which would include 8” of asphalt. Wall Street would be approximately $500,000 for improvements.

Susan reminded them that this grant is just for asphalt resurfacing and storm or sewer improvements is not included. These costs include sidewalks also.

Discussion was held regarding the three proposed projects, the costs, the Highway 69 Corridor Study Plan, if 6^th Street could be included with Horton Street, and the availability of additional funding in the fall through KDOT.

Pete said he talked to some of the Street Advisory Board members and they all wanted the National Avenue project.

Randy Nichols moved to approve the Horton Street project to be submitted for the KDOT Cost Share Grant Program. Lindsey Watts seconded. Kevin Allen and Pete Allen voted no. R. Nichols and L. Watts voted aye. Tied 2-2.

Discussion was held whether the Mayor was available to call in. City Manager called the Mayor, but she had only been able to listen in on the last 20 minutes of the meeting, so she could not vote.

Discussion was held to meet again tomorrow at 10:00 a.m. and see if the Mayor can be present for this meeting. Susan will also contact KDOT for additional answers to some of their questions. Chad will get additional costs on these projects also.

2. Approval to use Olsson Associates for engineering if needed for K.D.O.T. Cost Share Program – Susan Bancroft, Finance Director, informed the Commission that this will be discussed tomorrow.

ADJOURNMENT:

Kevin Allen moved to adjourn the special meeting at 11:24 a.m. R. Nichols seconded. All voted aye. Motion carried.

ADJOURNED SPECIAL MEETING AT 11:24 A.M.

The next Special meeting is to be held on May 14^th, 2020 at 10:00 a.m.

RECORDED BY:

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DIANE K. CLAY, CITY CLERK