Minutes are unapproved until the next meeting.

The Regular Council Meeting on November 7, 2022 at Uniontown City Hall, was called to order at 7:00PM by Mayor Jurgensen.  Council members present were Jess Ervin, Danea Esslinger (7:01), Josh Hartman, Amber Kelly, and Bradley Stewart.  Also in attendance for all or part of the meeting were City Superintendent Bobby Rich and City Clerk Sally Johnson.

 

SPECIAL CONSIDERATIONS/PROJECTS

Ruritan Bathroom Project, Raymond “Skeet” George – Mr George was unable to attend but gave an update to Mayor Jurgensen and Clerk Johnson.  Heaters should be installed soon, if not already; waiting on part for one toilet and screws for the partition panels.

 

CITIZENS REQUEST

None

 

FINANCIAL REPORT

Treasurer Bolinger was absent.  October 2022 Treasurer’s Report was presented on paper with no questions from Council.  Beginning Checking Account Balance for all funds was $368,427.21, Receipts $32,640.05, Transfers Out $5,026.00, Expenditures $32,335.09, Checking Account Closing Balance $363,706.17. Bank Statement Balance $364,335.65, including Checking Account Interest of $41.54, Outstanding Deposits $21.54, Outstanding Checks $651.02, Reconciled Balance $363,706.17.  Water Utilities Certificates of Deposit $30,133.18, Sewer Utilities Certificate of Deposit $18,621.26, Gas Utilities Certificates of Deposit $28,411.91, Total All Funds, including Certificates of Deposit $440,872.52. Year-to-Date Interest in Checking Acct is $311.44, and Utility CDs $264.92 for a Total Year-to-Date Interest of $576.36.  Also included the status of the Projects Checking Account for the month of October 2022, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0.  October Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00 and to Lease Purchase-Maintenance Vehicle $500.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00 and to Lease Purchase-Maintenance Vehicle $500.00; from Gas Utility Fund to Lease Purchased-Maintenance Vehicle $500.00; from General Fund to Lease Purchase-Maintenance Vehicle $500.00, Total Transfers of $5,026.00.  Net Loss for the month of October $4,721.04, Year-to-Date Net Income $39,962.67.  Budget vs Actual Water Fund YTD Revenue $98,498.80 (93.4%), Expenditures $92,104.18 (70.5%); Sewer Fund YTD Revenue $29,253.15 (81.9%), Expenditures $30,141.03 (73.5%); Gas Fund YTD Revenue $109,306.66 (78.3%), Expenditures $122,843.57 (50.1%); General Fund YTD Revenue $133670.01 (104.0%), Expenditures $120,426.86 (72.9%); and Special Highway YTD Revenue $7,6614.33 (111.8%), Expenditures $10,049.736 (94.6%).  The November 2022 estimated payables in the amount of $42,463.90 were presented.

 

CONSENT AGENDA

Motion by Hartman, Second by Esslinger, Approved 5-0, to approve Consent Agenda:

• Minutes of October 11, 2022, Regular Council Meeting
• Treasurer’s Report, Monthly Transaction Report & Accounts Payables

 

DEPARTMENT REPORTS

City Superintendent Rich reported the KDHE will be here to inspect the wastewater lagoons on November 16.

The springs on the rollup door at the barn have been replaced and has ordered two hinges with rollers and weatherstrip for the door.

 

Codes Enforcement Officer Coyan was absent but Clerk Johnson reported a building permit for an addition was approved.

 

Clerk Johnson reported that a request for donation for SOS was received.

 

Motion by Hartman, Second by Esslinger, Approved 5-0 to donate $100 to SOS for the after graduation party

 

She presented a letter from KDHE and a copy of a survey by another city regarding the Lead and Copper Rule Revision.  She asked if the Council wanted her to adapt the survey and send the letter and survey out with November bills or wait until after the first of the year.  Council consensus was to wait until after first of year.

The public hearing for citywide trash service will be December 13.  She has been in contact with the attorney to make sure the wording of the notice is correct and will publish by the end of the week.

Our burn site was inspected in October and everything was in order.

KMEA is conducting a survey of cities on whether they would be interested in pursuing a grant to install electric vehicle charging station(s).  Council said no.

KMGA is wanting an assigned primary contact that will be available 24/7.  Mayor Jurgensen was appointed that contact.

 

COUNCIL REPORT

Councilman Ervin – nothing

Councilwoman Esslinger – nothing

Councilman Hartman – nothing

Councilwoman Kelly – Clerk Johnson gave her an update on the black/white collie she asked about last month.  It was picked up and redeemed and has been properly registered along with another dog in the household.

Councilman Stewart – asked for a follow-up on the canopy trimming.  It was completed while Bobby was gone to seminar.  Clerk Johnson inspected and approved.  Rich and Jurgensen reported that complaint had been received about branches over Second Street between Hill and Clay Streets.  Rich will contact property owner about trimming.

Mayor Jurgensen – nothing

 

OLD BUSINESS

School Pond Project – Mix Contracting has completed the dirt work and waiting for the rock to be delivered by the County.  They will not deliver until they are finished with asphalt.

 

Placemaking Survey – Mayor Jurgensen has been working out of town and has not yet scheduled the committee meeting to review exercise equipment but will continue to work on getting it scheduled.

 

American Rescue Plan Act update – two sealed bids were received last week and another contractor will be here tomorrow with his sub-contractors to view the site and prepare a bid for the ADA unisex bathroom at City Hall.  All bids will be opened at the December 13 meeting.

 

NEW BUSINESS

Motion by Hartman, Second by Ervin, Approved 5-0 to enter into executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss performance of non-elected personnel, the open meeting to resume at 7:42PM

 

Open meeting resumed at 7:42PM with no action from session.  Councilman Ervin asked Clerk Johnson what she found out about SB24 which will require the city to allow propane tanks in city limits.  According to League of Kansas Municipalities and our attorney, SB24 supersedes our ordinance banning propane tanks.  Kansas Corporation Commission recommends an ordinance that regulates propane tanks with the same safety requirements as the gas system.  Johnson will consult with the attorney to get an ordinance drafted.

 

Moved by Ervin, Second by Hartman, Approved 5-0, to adjourn at 7:50PM

November 29, 2022 Minutes

November 22, 2022,                                       Tuesday 12:00 p.m.

 

There was a joint work session between City and County Commissioners.  There were several members of the community present. There was no action taken.

 

Topics of Discussion:

 

• Rock for Cooper Street
• Transient Guest Tax
• Shared Services between City and County
• Tourism – REDI
• Area Agency on Aging
• North end of Lake Rd.
• Land Bank
• Airport Expansion
• Housing Study
• Negativity on Facebook
• Town Hall meeting in January
• Sidewalk on north side of Courthouse

 

 

 

THE BOARD OF COMMISSIONERS

OF BOURBON COUNTY, KANSAS

___________________, Chairman

___________________, Commissioner

___________________, Commissioner

ATTEST:

 

 

 

Ashley Shelton, Bourbon County Clerk

_______________, Approved Date

 

 

 

 

 

November 22, 2022,                                          Tuesday, 9:00 a.m.

 

The Bourbon County Commission met in open session with all commissioners and the County Clerk present.

 

Anne Dare and Rob Harrington were present for some or all of the meeting.

 

Clifton made a motion to approve the minutes from the previous week.  Nelson seconded.  All approved.

 

Eric Bailey stated that the sidewalk project was underway.  They had to dig a little bit deeper than originally planned to find a solid sub-base. Will try to get the pour done this week if possible.  We are in the final stages of getting the bean pad built.  Had a meeting with representative from ADM to look at our area and waiting to hear back.  Eric stated they had a dump truck tip over on its side.  The operator was unhurt.  We set the truck back up ourselves and added fluids and were able to drive it off.  A little bit of cosmetic damage.  Eric requested an executive session.  Clifton made a motion for executive session KSA 75-4319(b)(6) for preliminary discussion for acquisition of real property including three commissioners, Eric Bailey, Dustin Hall, and Justin Meeks for five minutes returning here at 9:09 a.m.  Nelson seconded.  All approved.  Clifton made a motion to return to normal session with action.  Nelson seconded.  All approved.  Clifton made a motion to allow Eric Bailey to pursue some road right-of-way with 3 different owners around 160th between Fern & Grand on a bridge we got a grant to redo the bridge so it’s approximately 3/4 of an acre.  Nelson seconded.  All approved.  Clifton made a motion for executive session KSA 75-4319(b)(2) for consultation with attorney for the public body or agency which would be deemed privileged in the attorney-client relationship including three commissioners, Eric Bailey, Justin Meeks, and Dustin Hall for ten minutes returning here at 9:21 a.m.  Nelson seconded.  All approved.  Clifton made a motion to return to normal session with no action.  Nelson seconded.  All approved.

 

Section 1 Handbook – Discussion of approval.  Discussion regarding Mission/Vision statement ended with decision to exclude statement.  Ashley suggested references to the Mission/Vision statement throughout Section 1 be removed.  Commission agreed.

 

Jim asked for an executive session.  Clifton made a motion for executive session KSA 75-4319(b)(1) to discuss personnel matters of individuals nonelected personnel to protect their privacy job performance including three commissioners and Justin Meeks for 15 minutes returning here at 9:38 a.m.  Nelson seconded.  All approved.  Clifton made a motion to return to normal session with no action.  Nelson seconded.  All approved.

 

An amended copy of Section 1 of the handbook was presented to the commission.  Clifton made a motion to approve.  Nelson seconded.  Clifton stated he had some issues with the history part of this section.  The statement “it is 638 square miles with open prairie comprising 90% of the area.  The native forest comprised of remaining 10% of timber belt contains hackberry, hickory, oak, pecan and walnut trees.”  Clifton stated he feels this is an untrue statement and should be removed.  Clifton made a motion that part be redacted.  Nelson seconded.  All approved.

 

Justin Meeks was contacted by an attorney yesterday regarding assignment of lease for the hospital building.  Justin requested an executive session.  Clifton made a motion for executive session KSA 75-4319(b)(2) for consultation with attorney for the public body or agency which would be deemed privileged in the attorney-client relationship including three commissioners and Justin Meeks for three minutes returning at 9:47 a.m.  Nelson seconded.  All approved.  Clifton made a motion to return to normal session with action.  Nelson seconded.  All approved.  Clifton made a motion to allow Justin to do the leases to finish up the lease assignment for the hospital building.  Justin stated he is working on the deeds for the property of 201 S. Crawford.  We are working on the deeds now and should be done next week and should be transferred into the county.  I’ve been in it and it is in very bad shape.  I think it should be scrapped.  With your permission I’ll get with Eric to get in his que to get that ready to be torn down.  Discussion regarding the future of the lot was had.  A parking lot with a possible basketball hoop to give the youth a place to play.  Justin continued with discussion of the Land Bank with shared services in that the person would work for the land bank but also help with tax sales.  The Land Bank is requesting that the county supply an office space in the courthouse.  I’m asking permission from the commissioners to allow this person to use office space and will also make it convenient to be close to the Deed’s office as deeds and abstracts are worked on.  They plan to open this position in a few days.  Jim made a motion to allow the Land Bank Manager to share Justin’s office with him.  Nelson seconded.  All approved.

 

Shane Walker – No Comment.

 

Public Comment: No comment

 

Commission Comment: Jim stated that he would like to schedule a town hall meeting in the River Room in January.  One of the topics will be housing.  I’m going to invite the city commissioners, contractors and real estate people.  The public is encouraged to attend.  Other topics can be included as well.  Clifton made a motion to allow all three commissioners to attend a work session with the city commissioners.  It will be an open meeting.  It will be at noon with public welcome.  There will be no action taken.  Nelson seconded.  All approved.

 

Brian Allen announced from 2:00 p.m. to 6:30 p.m. at the hospital in the McAuley Room and discuss the flood plain maps for Bourbon County.  Anyone who is concerned about their property are encouraged to attend.  All public is welcome.  This is Federal and State not Bourbon County.

 

At 10:01 a.m. Clifton made a motion to adjourn.

 

THE BOARD OF COMMISSIONERS

OF BOURBON COUNTY, KANSAS

___________________, Chairman

___________________, Commissioner

___________________, Commissioner

ATTEST:

 

 

 

Ashley Shelton, Bourbon County Clerk

_______________, Approved Date