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Category Archives: Fort Scott
The Friday Free Concert: The Hemphill Family Band
This Friday evening, July 19, at 7 p.m. the Hemphill Family Band will perform for the Chamber of Commerce concert series.
The band plays a variety of music and will highlight music of some specific country performers such as Bob Wills and Merle Haggard. Performing in the band will be Jack Hemphill on keyboard, Sandy Hemphill on fiddle and keyboard, Brad Hemphill on guitar, and Kristen Hemphill Weeks playing percussion.
In addition, Floyd Feezell will perform a song accompanied by Ralph Carlson. The hour-long program will occur at the Heritage Park Pavilion at First and Main Street in Fort Scott.
Ralph Carlson, Event Coordinator, suggests that because of limited seating, audience members bring a lawn chair.
Agenda for the FS City Commission on July 16
NOTICE OF AND AGENDA FOR REGULAR
MEETING OF FORT SCOTT CITY COMMISSION
City Hall Commission Room – 123 S. Main Street, Fort Scott, KS 66701
July 16, 2024 – 6:00 P.M.
- Call to Order
- Roll Call
Tim VanHoecke, Matthew Wells, Dyllon Olson, Kathryn Salsbury, Tracy Dancer
III. Pledge of Allegiance
- Invocation
- Approval of Agenda
- Consent Agenda
- Approval of Appropriation Ordinance 1364-A – Expense Approval Report – Payment Dates of June 26, 2024 – July 9, 2024 – $449,829.79
- Approval of Minutes for July 2, 2024
- June Financials
VII. Public Comment – Sign up required before the beginning of the meeting on register at the entrance of the Commission Room. Public Comments are for any topic not on the agenda and limited to five (5) minutes per person, at the Commission’s discretion.
VIII. Appearances – Must be scheduled with the City Clerk at least (1) week prior to the meeting
you wish to address the Commission. You will be scheduled on the agenda to speak on your topic.
- Unfinished Business
- Consideration of Change Order Request for Electrical Requirements – Grit Removal System at WWTP – Estimate #1019 by KTK Electric LLC – $17,681.30 – Tabled from July 2, 2024 – J. Dickman to check initial project estimate from Ray Lindsey – J. Dickman and S. Flater
- New Business
Action Items:
- Consideration to Eliminate Employee Council Ordinance and Replace with an Employee Safety and Culture Team Policy – P. Coyan
- Consideration of Bids for 2-Inch Water Main and Sewer Line Renewal – B. Lemke
- Consideration of Letter of Interest submitted by Michael Hoyt for Land Bank Vacancy – Land Bank meeting July 15, 2024 – M. Wyatt
- Consideration of Approval Certificate of Appropriateness – Submitted by T.E. Freeman Studio LLC/The Artificers – 25 ft. North of 8 N. National Ave. – Recommended by Design Review Board on July 1, 2024 – M. Wyatt
- Consideration of Proposals for Repairs to Memorial Hall Facade – Wyatt
- Consideration of Letter of Interest submitted by Daniel Wilson for Parks Advisory Board Vacancy – Parks Advisory Board meeting July 11, 2024
- Consideration of Change Addendum No. 1 – WWTP Change in Infrastructure Permit EEI File: 23-306 – Earles Engineering & Inspection, Inc. – Original Contract $7,500.00 – Additional Service Fees $5,000.00 – J. Dickman
- Reports and Comments
- City Manager Comments
- Engineering Comments
- Commissioners Comments
- City Attorney Comments
XII. Executive Session
XIII. Adjourn
FS City Commission Minutes of July 2
CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of July 2, 2024 Regular Meeting
The regular meeting of the Fort Scott City Commission was held July 2, 2024, at 6:00PM in the City Commission Meeting Room at City Hall, 123 S. Main Street, Fort Scott, Kansas. (Time stamps according to YouTube recording of meeting on the City of Fort Scott Channel).
ROLL CALL
Meeting called to order at 6:00PM. Commissioners Matthew Wells, Tim VanHoecke, Dyllon Olson and Kathryn Salsbury were present with Mayor Tracy Dancer.
Audience in Attendance – Brad Matkin/City Manager, Bob Farmer/City Attorney, Jason Dickman/City Engineer-Earles Engineering, Scott Flater/Public Utility Director, Jason Pickert/Chief of Police, Lisa Lewis/City Clerk, Jessica Oliphant/BakerTilly, Jason Silvers/Fort Scott Tribune, Cory Bryars, Teresa Davenport, Leah Lewis, Kathy Clark, Greg Scott, Rubin Long and Michael Hoyt.
PLEDGE OF ALLEGIANCE AND INVOCATION
- Dancer led the Pledge of Allegiance and T. VanHoecke said a prayer asking God for guidance for the City, our Government and City officials.
APPROVAL OF AGENDA (Time stamp 0:17)
MOTION: T. VanHoecke moved to approve the agenda with the change made prior to the meeting regarding 110 W. Oak Street. D. Olson seconded the motion. All voted yes.
MOTION PASSED BY 5-0 VOTE.
CONSENT AGENDA (Time stamp 0:50)
– Approval of Appropriation Ordinance 1363-A – Expense Approval Report – Payment Dates June 12, 2024 – June 25, 2024 – $1,907,395.59
– Approval of Minutes for June 18, 2024
– Request to Pay – Hofer, Hofer & Associates, Inc. – Application No. 4 – Gunn Park Restroom & Shower House – $2,250.00
– Request to Pay – Earles Engineering & Inspection, Inc. – Invoice #17366 – Project No. 22-656 PS – (6) Additional Lake Lots – Lake Fort Scott Boundary Survey – $5,760.00
MOTION: D. Olson moved to approve the Consent Agenda and resolve some of the line item concerns at the next meeting. T. VanHoecke seconded the motion. D. Olson, T. VanHoecke, K. Salsbury and T. Dancer voted yes. M. Wells voted no.
MOTION PASSED BY 4-1 VOTE.
PUBLIC COMMENT
Teresa Davenport and Cory Bryars/Care to Share (Time stamp 6:03) – addressed the Commission regarding thank everyone for the success of the Mardi Gras event where they raised $3,000.00. They also announced that they were awarded a Capital Grant in the amount of $70,000.00 from Timken of Canton for the use of purchasing a portable stage to be used by the community.
APPEARANCES
Travis Sawyer – Temporary Street Closure – Heylman between 6th & 7th – July 4, 2024 – 3:30PM – 11:00PM – (Time stamp 13:17) – Applicant did not appear.
MOTION: M. Wells moved to approve the request for temporary street closure as stated on the application. K. Salsbury seconded the motion.
MOTION PASSED BY 5-0 VOTE.
Jason Marbery – RHID – (Time stamp 14:20)
MOTION: T. VanHoecke moved to table the appearance until July 16, 2024.
- Wells seconded the motion. All voted yes. MOTION PASSED BY 5-0 VOTE.
OLD BUSINESS
Consideration of Resolution No. 12-2024 –RESOLUTION DIRECTING THE REPAIR OR REMOVAL OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE AND ACCESSORY STRUCTURE KNOWN AS [110 W. OAK], FORT SCOTT, KS 66701 – Tabled from April 2, 2024. Owner to return with requested information for the Commission – Removed from April 16, 2024, agenda. May 7, 2024 Owner appeared and motion approved to extend time to July 2, 2024, with conditions. Item was removed from the July 2, 2024, agenda prior to the meeting with notification to Leroy Kruger/Codes Inspector that the owner decided to have the structures removed with his own contractor. The owner appeared before the Commission and confirmed and thanked them for the extended time to try to salvage the structures. – (Time stamp 15:40)
NEW BUSINESS
Consideration of Change Order Request for Electrical Requirements – Grit Removal System at WWTP – Estimate #1019 by KTK Electric LLC – $17,681.30 (Time stamp 16:27)
- Flater appeared to explain the purpose of the change order in order to complete the project. The Commission wishes to confirm that this work was not included in the original proposal when the bid was awarded. J. Dickman asked for time to review.
MOTION: T. VanHoecke moved to table the payment until July 16, 2024, when the City Engineer has a chance to review the RFQ as he requested. M. Wells seconded the motion. All voted yes. MOTION PASSED BY 5-0 VOTE.
MOTION: D. Olson moved to amend the agenda to allow the appearance of Jason Marbury for his RHID presentation. M. Wells seconded the motion. All voted yes. MOTION PASSED BY 5-0 VOTE.
Jason Marbery – RHID (Time stamp 25:07) – appeared before the Commission to present his plan for enrolling his property in the RHID program.
MOTION: M. Wells moved to include this in the RHID. T. VanHoecke seconded the motion. All voted yes. MOTION PASSED BY 5-0 VOTE.
Lake Lot Discussion Continued – Requested by D. Olson – (Time stamp 27:56) – Discussion was had about moving a work session to address encroachments on City property regarding the (6) lots that have been surveyed by the City Engineer and consideration of the current infrastructure issues.
ACTION: B. Matkin was directed to organize a work session on July 29, 2024, for the City Commission to travel to Fort Scott Lake and look at the (6) surveyed lots and possibly return to City Hall for discussion.
Public Safety Communication Discussion – B. Matkin – (Time stamp 50:15) – Discussion was had regarding raising the amount the City asks the County to pay for Public Safety Communication services. B. Matkin asked that it be put on the next agenda for a decision in time for budget planning.
ACTION: B. Matkin was directed to have a conversation with the County on this topic.
Consideration of Approval of License to Sell Retail Cereal Malt Beverages For Consumption on the Premises (New License) – OUTPOST 13 WEST – 13 W. Oak, Fort Scott, Bourbon County, KS 66701 – (Time stamp 57:40)
MOTION: T. VanHoecke moved to approve the license as presented. D. Olson seconded the motion. All voted yes. MOTION APPROVED BY 5-0 VOTE.
Revenue Neutral Notice – (Time stamp 59:45) – J. Oliphant presented for consideration the option to approve the intent to exceed the revenue neutral rate.
MOTION: T. VanHoecke moved to accept the intent to exceed the revenue neutral rate for 2025. K. Salsbury seconded the motion. T. VanHoecke, K. Salsbury and T. Dancer voted yes. M. Wells and D. Olson voted no. MOTION PASSED BY 3-2 VOTE.
REPORTS AND COMMENTS
City Manager B. Matkin (Time stamp 1:07:00)
City Engineer J. Dickman (Time stamp 1:19:37)
Commissioner D. Olson (Time Stamp 1:21:40)
Commissioner K. Salsbury (Time Stamp 1:21:51)
Commissioner M. Wells (Time Stamp 1:22:06)
Commissioner T. VanHoecke (Time Stamp 1:33:26)
Commissioner T. Dancer (Time Stamp 1:35:00)
Recognition given by Mayor Dancer for SRO Michael Trim – Retiring after 20 years of service with the Fort Scott Police Department.
ACTION: B. Matkin will bring regulations for shipping containers and Codes update on other municipalities who use them.
City Attorney B. Farmer (Time Stamp 1:39:02)
ADJOURN
MOTION: T. VanHoecke moved to adjourn the meeting at 7:39PM. D. Olson seconded the motion. All voted yes.
JULY 2, 2024, MEETING ADJOURNED AT 7:39PM.
UPCOMING
– 2025 Budget Work Session – July 23, 2024 – 6:00PM – City Hall
– City Commission Work Session – Lake Lots – July 29, 2024 – Lake Fort Scott
– 2025 Budget Hearing – September 3, 2024 – 6:00PM – City Hall
_______________________________________________________________________
Submitted by:
Lisa A. Lewis, City Clerk
Tri-Valley Receives Donation From Fort Scott Public Library
On June 27th, the Fort Scott Public Library donated 108 audio books to Tri-Valley Developmental Services.
Jennifer Gum-Fowler, Library Director, recently weeded items from the library shelves and wanted to send the items back into the community. She stated “The idea is to get a new book in someone else’s hands.” She thought that Tri-Valley would benefit from the audio books. Grace Kramer, Employment Coordinator stated “We are very appreciative of the director thinking about us and the books will be put to a good use; everyone will be able to enjoy them.”
Patio Concert at the Liberty Theater on July 20
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Fort Scott Sidewalk Sale Saturday July 13
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Downtown Meet and Greet: Much Is Happening In Fort Scott
Kathy and Tracy Dancer, owners of Cohn’s Cafe, 110 S. Main, hosted the quarterly Fort Scott Downtown Meet and Greet on July 9.
The Fort Scott Area Chamber of Commerce sponsors quarterly events to learn/tell of happenings in the downtown historic district.
Lindsay Madison, the Chamber’s executive director, told of the following upcoming events:
- July 13 sidewalk sales-11 stores participating with a Business Bingo, Riggs Chiropractic offering free screenings, and the Bourbon County Democrats with a booth.
- August 2-4 is the annual sales tax holiday weekend in Fort Scott.
- September 12 is the Fall Fest from 5-8 p.m.
- October 26 is the annual Halloween Parade at 11 a.m.
- November 7-9 the Holiday Open House with the main kickoff on Thursday from 5-8 p.m.
- December 5 is the Christmas Parade at 6 p.m. with the theme “A Storybook Christmas.”
- December 6-7 stores are open late for Christmas on the Bricks.
- New seasonal downtown light pole banners are being ordered featuring local veterans. The banners will be posted on Memorial Day, July 4th, and Veterans Day at a cost of $300 and the family gets the banner at the end. 30 banners have sold, so far.
- There are a few ad spaces available on the Downtown Directory Sign on North Main Street, $100 per year.
- The Chamber Golf Classic is this Friday, July 12. Raffle items and gift cards are welcome for this fundraiser for the Chamber.
- There will be an Election Candidate Forum on Thursday, July 25 at the Fort Scott High School Auditorium with a meet and greet at 5:30 p.m. and the forum at 6 p.m.
- Several business grants are available: e-community with 6% for 10 yrs., $5,000 to $50,000; Grow KS: maximum $100,000+, 4% for 5 yrs., 6% for 10 years; USDA REAP grant for energy efficiency and solar projects (the last round of grants deadline is Sept. 30); and HEAL Grants for downtown businesses.
Superintendent of Fort Scot National Historic Site Jill Jarworski said the fire suppression project is 50 % complete, the Blair House will soon have new siding, the infantry barracks will be renovated, three HVAC units will be replaced, there will soon be more accessibility at the Fort, Candlelight Tours are in the planning stages, the Naturalization Ceremony will be Sept. 20 this year, there is an app “Sunflower Summer” for 3-4th grade students is free and features Kansas attractions.
Downtown Trolley Tours has a new driver, Steve Allmond, with Friday tours on the hour starting at 11 a.m. and ending at 2 p.m.; Saturday hours start at 10 a.m. on the hours. There is a wheelchair lift available and at least 6 persons minimum.
Merita Meech announced her inaugural Jim Meech Agri-Medical Foundation event at Sharkey’s Third Floor on July 27, from 6-8 p.m. She has a web link for the event to help farmers/ranchers in the first 30 days following a crisis.
There will be a craft event at the River Room Event Center at Oak and National Avenue on July 27 from 9 a.m. to 4 p.m.
Fort Scott City representative Mary Wyatt said a new name for the golf course will be announced on August 15, a grant has been applied for Memorial Hall, KDOT recently awarded the city money for East National Avenue and the Third Street Park project is nearing completion.
Regional Economic Development Inc. Director Rob Harrington told of the Freeman Hospital opening in April 2025 at the former Mercy site. The health system is going through the Federal licensing process. At the August 2 Chamber Coffee, Kansas Renewal Institute and REDI will give tours of the newly renovated emergency department facility. REDI is having its annual gala on August 3 at the Liberty Theater with a live and online auction to provide scholarships for local high school students. He said in 2025, there will be many construction workers (solar energy) in the county that will need housing, and possibly be shopping and attending events in the county. He encourages welcome packets for them and “they will bring in a huge amount of sales tax.”
Open Mortgage, at Wall and National, has merged and will be getting a new name.
A new business, House of Cottonwood Candles,, there is opening in the former Common Ground building at 116 S. Main.
Jerry Witt, Riverfront Authority Chair, said that Riverfront Park will soon have some new features.
Two Fort Scott Community College Basketball Coaches attending said they are recruiting for the new season.
Konantz Cheney has a new website and can be followed on Facebook.
Madison said she and staff continually get compliments about the downtown area and thanked the downtown businesses.
In June 2025, there will be the all-school Fort Scott High School Reunion events.
The Bourbon County Fair starts next week and Meech encouraged all to walk through the fair and appreciate the effort the FFA and 4H youth have done throughout the year.
Free Friday Night Concert: Backside of the Moon on July 12
On Friday evening, July 12, the band Backside of the Moon will perform for the Chamber of Commerce concert series.
The band plays a variety of music and includes some comedy in their
performance. Members of Backside of the Moon are Larry Snow, Judy Snow, Don Brubaker, and Pat Briant.
This is a very talented group which is based in Mound City. The concert at the pavilion park begins at 7 p.m.
Because seating is limited, you are encouraged to bring a lawn
chair.
In case of hot or rainy weather, the concert will be held at the Common Ground Coffee Shop.
News Release of the July 8 U234 Board of Education Meeting
BOARD OF EDUCATION REGULAR MEETING
NEWS RELEASE
Monday, July 8, 2024
Members of the USD 234 Board of Education met at 5:30 p.m. on Monday, July 8, 2024, for their regular monthly meeting at the board office.
President David Stewart opened the meeting.
The Board voted for David Stewart to remain as Board President and Stewart Gulager to remain Board Vice-President.
The board approved the official agenda and the consent agenda as follows:
Board Minutes
06/03/24 Minutes
06/10/24 Board Minutes
Financials – Cash Flow Report
Check Register
Payroll – June 20, 2024 -$2,128,270.84
Activity Funds Accounts
USD 234 Gifts
Appoint Terry Mayfield as Deputy Board Clerk
HS Extended Trip Forms 24-25
HS Fundraising Applications 24-25
Resolution 24-01 – Destruction of Records
Resolution 24-02 – Waiver of Generally Accepted Accounting Principles
Resolution 24-03 – Rescinding Policy Statements found in Board Minutes
Resolution 24-04 – Establish Home Rule by Board of Education
Designation of Banks for deposit of school funds
Set fees for copying records
10 cents per page for employees
10 cents per page for alumni
15 cents per page for non-employees
20 cents per page for color copies
Mileage reimbursement – current state mileage rate
For information only – as of 07/01/24 – 67 cents
2024-25 School Fees
Recreation Commission Board Member Term
Designation of newspaper for official school publications – Fort Scott Tribune
Offices for the 2024-25 School Year
KASB Government Relations Network Representative – Board President
Food Service Hearing Officer/Compliance Coordinator for Federal
Anti-Discrimination Laws – Terry Mayfield
Title VI, Title VII, and Title IX of the Civil Rights Act, the Americans with Disabilities Act and Section 504 of the Rehabilitation Act/Coordinator/Point of Contact for Child – Destry Brown
Welfare Agencies/District Foster Care Liaison/Freedom of Information Officer – Haley Jones
Food Service Program Representative – Robin Button
Clerk – Candace Jobe
KPERS Representative/KiCS Designated Representative Member – Angela Robinson
Treasurer – Rhonda Dawson
LCP Coordinator/Coordinator for Homeless Children/ 504 Coordinator – Destry Brown
Fort Scott High School Attendance Officer – Jeff Johnson
Fort Scott Middle School Attendance Officer – Matt Harris
Eugene Ware Attendance Officer – Brandon Boyd
Winfield Scott Attendance Officer – Nicole Gilmore
Bourbon County Ready Board – vacant
June 2024 KASB Policy Updates
Superintendent Destry Brown reported on the SAFE Schools grant that will help update security cameras, district radios, and provide additional AEDs. Also, he clarified information about the new Preschool Building.
Assistant Superintendent Terry Mayfield updated the board on cross training and job descriptions within the district office. He explained the processes for his position and how he planned to bring information to the Board in the future. Lastly, he gave an update about closing the 23-24 school year budget.
Tonya Barnes, Special Education Director, reported on finances coming in for the upcoming school year. She explained about updating Special Education manuals that need to
be completed this next year
The board approved the following items:
- Workers Compensation Renewal 2024-25
- KiCS Property, Casualty, Insurance 2024-25
- 2024-25 Emergency Operations Procedures
- Dates set for Budget Presentation, Revenue Neutral Hearing & Budget Hearing
- Resolution 24-05 Revenue Neutral Declaration to the Bourbon County Clerk
- ERate Order
There was none present for public forum.
The board went into executive session for negotiations/salary discussions.
The board went into an executive session for personnel matters.
President Stewart adjourned the meeting
PERSONNEL REPORT – APPROVED
July 8, 2024
RESIGNATIONS/TERMINATIONS/RETIREMENTS:
Colvin, Angela – Resignation – Paraprofessional – Middle School
Geneva, Nancy – Resignation – Food Service
Wilson, Kerrie – Resignation – Receptionist/District Admin Assistant – Board Office
TRANSFER:
Dawson, Jamie – School Psychologist Para
Endicott, Jencyn – Preschool Para
EMPLOYMENT:
Certified Recommendations for the 2024-25 school year:
Rainey, Taylor – Special Education Teacher – KRI
Stewart, Mya – .5 Speech Para & .5 OT Para
Classified Recommendations for the 2024-25 school year:
Matkin, Tammy -Receptionist/District Admin Assistant – Board Office
Thurston, Jordan – Paraprofessional – Winfield Scott
Chamber Coffee Hosted By Walmart on July 11
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Award Winning Daryl Mosley Will Perform at the 1st Southern Baptist Church on Saturday, July 13
