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Category Archives: Fort Scott
Volunteers & Donations Requested Downtown Spring Clean
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Free Car Show On April 21 at Riverfront Park
Rumble on The Bricks is a local car show organized by Fort Scott residents, Austin Alfaro and Dakota Rusk.
“We present ourselves as a car community but this is for anybody who wants to come out and have a good time, see friends, and promote small businesses/ideas,” Rusk said. “All vehicles are welcome, bring whatever you’ve got, just come hang out.”
Their first car shows were in 2023 and one is scheduled for April 21 at Riverfront Park, north of the orange-colored bridge on North National Avenue. The event starts at noon and will last about three hours, Rusk said.
“This is a family-friendly event, food trucks are welcome to come,” he said. “We’ve had Over Yonder BBQ bring some amazing food last year.”
They hope to bring the community together and give people something to do, once a month when the weather is nice, Rusk said.
“My main goal is to bring the community together and have fun,” he said. “This is a car show, just for fun.”
Admission is free.
CIVIL WAR CAMP DANCE FEATURED THIS WEEKEND
CIVIL WAR CAMP DANCE FEATURED THIS WEEKEND
Dust off your dancing shoes and mark your calendar for the Civil War Camp Dance this Saturday, April 20. The fun filled evening, hosted by the Friends of Fort Scott National Historic Site Inc., is being held at Memorial Hall 1 East 3rd Street in Fort Scott and will feature 19th century music, Victorian dance instruction and light refreshments. Doors open at 6:30 pm with dancing to begin at 7:00 pm. Admission is $15 per person or $25 per couple. Period dress is encouraged but not required.
Dancing was a favorite form of entertainment during the Victorian era (1840s-1890s) and especially during the Civil War as it offered respite from the worries and horrors of a war that affected the entire nation. Come find some respite from your own busy schedule as you are transported to times past. All ages are welcome and no prior dance experience is necessary to enjoy the evening.
This event is being offered in conjunction with Fort Scott National Historic Site’s (FSNHS) Civil War Encampment. For more information concerning FSNHS’s Civil War Encampment go www.nps.gov/fosc.
The Friends of Fort Scott National Historic Site is a non-profit organization established in partnership with the National Park Service to support and promote the preservation and interpretation of FSNHS.
Kelly Perry: Kansas State Food Fellow Offers Free Workshop For Local Food Sellers
Kelly Perry answered a job ad from the Healthy Bourbon County Action Team posting in October, 2023 for a local food fellow position.
“I was so excited and quickly applied and in January was interviewed by Amanda Lindahl, Local Food System Program Coordinator with Kansas State, and Rachel Carpenter with HBCAT,” she said. ” I love food, small business, and local so this was right up my alley. The duties were pretty vast for an 18-week program that is brand new across the state…and I landed this awesome opportunity!”
“As part of my job duties, I am required to hold an educational workshop,” she said. “I wanted to focus on food labeling at the farmers market. I know our local Fort Scott Farmers Market is growing like crazy, pun intended. I figured it would be a great topic for people to learn what the state requires at pop-up shops, festivals, bake sales, and farmers’ markets. I also wanted to cover the proper food licenses required by the state.”
“The main reason for this is that I receive about three calls, texts, or messages a week asking food-related questions from everyday people who own, run, or are thinking of starting a business full-time, part-time, or occasionally,” she said.
Kelly and her husband Thadeus Perry own Perry’s Pork Rinds and Country Store in Bronson.
“People know me and know I’m willing to help if I can,” she said. “Sometimes people get intimidated or scared of the inspectors or do not know who to contact to ask the questions so that leads them to me. I, for one, have had to attend countless seminars, online Zoom meetings, and hours of reading to learn about my family’s business Perry’s Pork Rinds, and our food laws and regulations.”
“I remember having the state Inspector show up at our front door needing to look over our home-based business back in 2018,” Perry said. “I remember the federal meat inspector showing up as well, due to the product we make being a meat product. I cried each time someone would flash their badge at the front door and I’d panic. After years of visits, and our yearly renewal inspections I came to realize food inspection, safety, and visits were not intimidating or anything to be scared of.”
“They had a job to do and if we were doing something wrong they would answer questions and tell us what to do to fix it and be in compliance,” she said. ” It’s in the state’s best interest to HAVE business in operation and to generate revenue. They want the businesses but they also have standards and regulations to help keep us all safe, both the consumer as well as the producer.”
“I figured a food license discussion would help so many who were just unsure, curious or didn’t know where to start,” she said.
The workshop is FREE to anyone from any part of the state, from 6-8 p.m. at the HBCAT offices, 104 N. National Avenue on Monday, April 15.
“We ask that you register so we can make sure to have enough handouts and packets created,” she said.
“We are so fortunate to have From the Land of Kansas’s very own Robyn Dolby attend and present a slide show and answer questions,” Perry said. “We will also have the K-State Local Food System Program Coordinator Amanda Lindahl coming to discuss the Local Food Fellow Program as well.”
“My goal with this Local Food Fellow position and HBCAT goal is to provide knowledge, access to resources, and networking,” she said. “We can then grow as producers, growers, suppliers, and a community! HBCAT always has the saying Stronger Together and it is just that simple.”
FB Workshop Event Link: https://www.facebook.com/
A description for the position she accepted is
– Update the Bourbon County Wholesale Food Directory
– Create a storytelling campaign on food-related business.
– Organize an Educational Workshop in Bourbon County.
– Complete the final report to be submitted to the K-State Research and Extension Local Food Systems Program Coordinator
Downtown Spring Clean-up Update
Downtown Division of the Fort Scott Area Chamber of Commerce Announces Downtown Spring Clean Up 2024
The Downtown Division of the Fort Scott Area Chamber of Commerce has planned a Downtown Spring Clean event on Monday, April 22nd from 4 to 6pm. The committee is seeking volunteers for this event to spruce up the Downtown Historic District.
The first 150 participants will receive a free t-shirt, courtesy of MyOneStop. Dinner will be served to volunteers following the event, courtesy of downtown restaurants.
Those who are interested in volunteering may contact Bailey Lyons, Downtown Division Chair, at 620-224-7795 or email [email protected].
Contact the Chamber of Commerce at (620) 223-3566 for more information.
What’s Happening in Fort Scott
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Community Discussion of Proposed Sales Tax to Fund an E.R.
The Ascension Via Christi Emergency Department ceased operations in December 2023 in Fort Scott, and since then many in the community have been seeking solutions.
To view the announcement by AVC:
December 20: Ascension Via Christi Closes Emergency Department in Fort Scott
The Bourbon County Commission recently proposed a community vote to see if they will support a one-quarter sales tax to help fund an emergency department. That vote will be on May 14.
On April 11 about 75 people attended the meeting facilitated by a newly formed group called Citizens For An ER. It was held at the Fort Scott Community College Ellis Center.
Members of the group are Jamie Armstrong, Craig Campbell, Lynda Foster, Charles Gentry, Mark McCoy, Randy Nichols, and Doug Ropp.
Dr. Nichols listed some of the reasons the community needs an ER and the importance to the community.
Charles Gentry then explained the ballot proposal, explaining that the additional sales tax would add 25 cents for every $100 spent, so a $10 meal would cost 2.5 cents more. The tax would start on October 1 and run for 5 years. Voters could choose to terminate it before those 5 years are complete, he said.
Mr. Gentry said there are three ways an emergency department can be set up:
- As part of a hospital.
- As a remote operation for another hospital that is within 35 miles.
- As part of a rural emergency hospital (REH).
If the county cannot establish an emergency department within those 5 years, the funds could be used for emergency medical services or for property tax reduction, Gentry said.
Mr. Gentry clarified that the group presenting was supporting an emergency room. They weren’t supporting a sales tax other than a means to the end of creating an emergency room. He made it clear that their job was not done once a vote occurred. They intended to monitor, report, and hold the county accountable for spending the money to achieve the goal of an ER.
He said that this sales tax does not guarantee they will be able to bring an E.R. to Fort Scott, but he was confident that without this, Fort Scott would not get an E.R.
Craig Campell spoke about the Rural Emergency Hospital Act, which was passed to help make rural hospitals sustainable. Currently, Fort Scott does not qualify for REH status because the hospital was closed before the cut-off date in the act, but there are some bills to extend the date to make Fort Scott eligible. The REH designation would allow the rural hospital to bill at 105% and would also be subsidized by several hundred thousand dollars per month.
In the first quarter of 2023, there were 128 out-of-town transfers from the Fort Scott Ascension Via Christ Emergency Department E.R. Without a local E.R., the first quarter of 2024 saw 292 transfers by EMS.
Since the only entities that could run an E.R. in Fort Scott are existing hospitals, there is less risk of the money being spent on something like $1,000,000 that was paid to Noble Health.
The donation agreement with Legacy Health Foundation stipulates that maintaining ownership of the hospital building requires maintaining the property, making it available for non-profits, and developing an acute care hospital on that site. If they do not do those things, the building returns to the county. Three years remain on the agreement.
The next community discussion will be at Uniontown on Wednesday, April 24, at 6:30 p.m. in the City Hall Meeting Room.
April 16 Agenda for the FS City Commission
NOTICE OF AND AGENDA FOR REGULAR
MEETING OF FORT SCOTT CITY COMMISSION
City Hall Commission Room – 123 S. Main Street, Fort Scott, KS 66701
April 16, 2024 – 6:00 P.M.
- Call to Order
- Roll Call
Matthew Wells, Tim VanHoecke, Melissa Guns, Dyllon Olson, Tracy Dancer
III. Pledge of Allegiance – T. Dancer/Mayor
- Invocation – M. Wells/Commissioner
- Proclamation – Spencer Lee
- Approval of Agenda
VII. Consent Agenda
- Approval of Appropriation Ordinance 1358-A – Expense Approval Report – Payment Dates – March 27, 2024 – April 9, 2024 – $464,041.39
- Approval of Minutes from April 2, 2024, and March 26, 2024, Special Meeting.
- Request to Pay – Hofer, Hofer & Associates – Application No. 1 – Gunn Park Shower House and Restroom – Current Amount Due – $58,065.30
- Request to Pay – Environmental Process Equipment Company (EPEC) – Cell #2 -Phase 2 Aeration Upgrade – Final Retainage – 10% of Total – $82,661.80 – Flater
- Request to Pay – Ray Lindsey Company – 55% Due With Shipment (per contract) – Invoice #2024084 – Supply and Removal of Smith & Loveless Grit Equipment – $333,856.05 – S. Flater
- Request to Pay – Schneider Electric – Invoice #0001010681 – Client Service Contract – April 1, 2024 – March 31, 2025 – $12,543.00.
- March Financials
VIII. Public Comment – Sign up required before the beginning of the meeting on register at the entrance of the Commission Room. Public Comments are for any topic not on the agenda and limited to five (5) minutes per person, at the Commission’s discretion.
- Appearances – Must be scheduled with the City Clerk at least (1) week prior to the meeting you
wish to address the Commission. You will be scheduled on the agenda to speak on your topic.
- Payton Coyan – Temporary Street Closure – Luau Event – May 18, 2024 – 10:00AM
to 11:00PM – North National to Oak – Market Street, North National to Old Fort Blvd. to North Main and Old Fort Blvd (alley entrance).
- Cherri Walrod – Core Community Bourbon County
- Scott Christiansen/Transportation Director, Jamey Whitney/CEO and Casey Brown/Community Engagement Coordinator – BB Go Transportation – Southeast Kansas Community Action Program, Inc. (SEK-CAP).
- Diane Striler and Cory Bryars
- Old Business
- RESOLUTION NO. 12-2024 – RESOLUTION DIRECTING THE REPAIR OR REMOVAL OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE AND ACCESSORY STRUCTURE – KNOWN AS (110 W. OAK), FORT SCOTT, KS 66701 – Tabled from April 2, 2024 – Owner to return with requested information for the Commission.
- Vacate Old Ford Street – Tabled April 2, 2024, for further information
- Discussion of Tourism Grant – B. Matkin
- New Business
- Public Hearings
- CASE NO. 1045 – Zoning Change C2 to R2 – Requested by Jason Marbery – Intended use is to build four (4) duplexes – Recommended by Planning Commission March 27, 2024.
- Action Items
- Consideration of Purchase – Two (2) New Teledyne Ozone Analyzers (Teledyne API M465H) – $15,120.00 – S. Flater
- Consideration of Addendum No. 2 – Wastewater Evaluation and Design Contract – Project No. 21-303 – Additional Consultant Services from Earles Engineering & Inspection, Inc. to Finalize Plans and Bidding for the Davis Lift Station overflow pump and force main – $18,000.00 – J. Dickman
- Consideration of Inspection Proposal – Earles Engineering & Inspection, Inc. – Project No. 22-049 – Horton & 6th Streets – KDOT Cost Share Project – J. Dickman
- Consideration of Bids – Project No. 22-049 – Horton & 6th Streets – KDOT Cost Share Project – J. Dickman
XII. Reports and Comments
- City Manager Comments – Land Bank (Staff Request submitted by M. Wyatt)
- Engineering Comments
- Commissioners Comments
- City Attorney Comments
XIII. Executive Session
XIV. Adjourn
Minutes of the FS City Commission Meeting on April 2
CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of April 2, 2024 Regular Meeting
The regular meeting of the Fort Scott City Commission was held April 2, 2024, at 6:00PM in the City Commission Meeting Room at City Hall, 123 S. Main Street, Fort Scott, Kansas. (Time stamps according to YouTube recording of meeting).
Roll Call
Commissioners Matthew Wells, Tim VanHoecke, Melissa Guns (via phone/arrived at 6:19PM), and Dyllon Olson were present with Mayor Tracy Dancer.
Pledge of Allegiance and Invocation
- Dancer led the Pledge of Allegiance and B. Matkin said a prayer asking God for guidance for the City, our Government and City officials.
Audience in Attendance – Brad Matkin/City Manager, Bob Farmer/City Attorney, Jason Dickman/City Engineer-Earles Engineering, Norm Nation/Lead Codes Enforcement Inspector, Jason Pickert/Chief of Police, Bob Farmer/City Attorney, Lisa Lewis/City Clerk, Diane Striler, Cory Bryars, Scott Dennis, Kristen Dennis, Becky Halsey, Steve Buerge, Lindsay Madison, Denise Doherty, Don George/Kansas Department of Wildlife and Parks,
Approval of Agenda
The City Clerk presented a written request for (2) amendments to the Agenda: 1) Remove approval of minutes for the March 26, 2024, Special City Commission Meeting from the Consent Agenda; 2) Removal of Resolution No. 11-2024/Repair or Removal of a Dangerous Structure known as 323 W. Wall (requested by L. Kruger/Codes) from Public Hearings.
- VanHoecke asked for clarification regarding Resolution No. 11-2024 – Resolution to Repair or Remove a Dangerous Structure known as 323 W. Wall St. being removed from the agenda under Public Hearing. N. Nation did not know the details.
ACTION: B. Matkin stated that he would speak with L. Kruger for information on the status of 323 W. Wall Street.
MOTION: T. VanHoecke moved to approve the agenda with the amendments of removing approval of minutes for the March 26, 2024, Special City Commission Meeting, and removal of the Public Hearing of Resolution No. 11-2024 (323 W. Wall). D. Olson seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
Consent Agenda
– Approval of Appropriation Ordinance 1357-A – Expense Approval Report – Payment Dates March 3, 2024 – March 26, 2024 – $3,611,990.06.
– Approval of Minutes from March 19, 2024.
– RESOLUTION NO. 14-2024 – RESOLUTION AND NOTICE OF HEARING WITH REFERENCE TO ALLEGEDUNSAFE AND DANGEROUS STRUCTURE (AND ACCESSORY STRUCTURE) PARCEL #006-119-30-0-30-25-010-00-0 LEGALLY DESCRIBED AS FORT SCOTT, LOT 8 BLK 132 IN BOURBON COUNTY, IN THE CITY OF FORT SCOTT, KANSAS, OTHERWISE KNOWN AS (314 S. EDDY), FORT SCOTT, KS 66701.
– RESOLUTION NO. 15-2024 – RESOLUTION AND NOTICE OF HEARING WITH REFERENCE TO ALLEGED UNSAFE AND DANGEROUS STRUCTURE (AND ACCESSORY STRUCTURE) PARCEL #006-119-30-0-30-27-002-00-0 LEGALLY DESCRIBED AS FORT SCOTT, S 25’ LOT 4 BLK 130 IN BOURBON COUNTY, IN THE CITY OF FORT SCOTT, KANSAS, OTHERWISE KNOWN AS 306 S. LOWMAN, FORT SCOTT, KS 66701.
- VanHoecke clarified that $3,000,000.00 of the Expense Report total reported in the Consent Agenda was for the money reinvested in CDs with UMB Bank and was not money spent.
- Wells clarified that Resolution No. 14-2024 and Resolution No. 15-2024 were approval to begin the demolition process on the properties.
MOTION: T. VanHoecke moved to approve the Consent Agenda. D. Olson seconded the motion. All voted yes.
MOTION CARRIED 5-0 VOTE.
Public Comment – No Public Comments.
Appearances
Dakota Rusk – Request for Temporary Park Closure – Rumble on the Bricks – Community Car Show – April 21, 2024 – 12:00PM-3:00PM (Time stamp – 6:20)
- Matkin represented D. Rusk’s request. D. Rusk was not present.
MOTION: M. Wells moved to approve the request for the Temporary Park Closure as requested. M. Guns seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
Don George/Kansas Department of Wildlife and Parks – Lake Fort Scott Fish Hatchery and Rearing Pond (Time stamp – 7:29) – D. George explained the process and purpose of the Rearing Pond at the lake due to citizen concerns regarding water usage during the drought conditions.
- Guns joined the meeting in the Commission Room at 6:19PM (Time stamp – 17:19)
NO ACTION TAKEN.
Diane Striler and Cory Bryars – Downtown Community Ice-Skating Rink (Time stamp 20:36) – They presented requested operating numbers and answered further questions from the Commission.
- Dancer left the meeting at 6:37PM (Time stamp 37:34)
- Dancer returned to the meeting at 6:38PM (Time stamp 38:23)
Further discussion was had regarding the proposed Community Ice Skating Rink.
MOTION: D. Olson moved to table to consideration under the Pavilion for (6) months.
MOTION DIED DUE TO LACK OF A SECOND.
MOTION: M. Wells moved that the City receive the gift of $40,000.00 and take ownership with a clarification that this organization will maintain and take care of all the incidentals, they will hire the people to run it, will only be ours to go under our insurance, will be allowed to go under the pavilion for the benefit of our community.
- Dancer asked M. Wells if he would consider amending his motion.
AMENDMENT: M. Wells amended his motion to include that the Commission would like to see a copy of the agreement (MOU), before we sign off on everything. M. Guns seconded the motion.
- Olson stated he had an amendment to the motion – that it is not located under the Pavilion.
- Wells stated that there was a motion and a second, so he called for a vote.
- Wells and M. Guns voted yes. T. VanHoecke, D. Olson and T. Dancer voted no.
MOTION DEFEATED BY 3-2 VOTE.
MOTION: D. Olson moved to table consideration of this item under the Pavilion for (6) months.
MOTION DIED DUE TO LACK OF A SECOND.
ACTION: Commissioners agreed to review an MOU provided by D. Striler and C. Bryars when it is completed.
Carissa Bowman/Owner of Brickstreet BBQ was recognized by the Chair (Time stamp 57:29) and spoke in support of the ice rink and its desired location under the Fort Scott Pavilion.
New Business
MOTION: T. VanHoecke moved to open the Public Hearing for the request to vacate Old Ford Street at 7:07PM. M. Wells seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
PUBLIC HEARING OPENED AT 7:07PM.
REQUEST TO VACATE OLD FORD STREET – Scott and Kristen Dennis – Property described as: 60’ x 150’ OF FORD STREET LOCATED BETWEEN LOTS 7-12, BLOCK 3, TALLMAN 1ST ADDITION, MORE COMMONLY KNOWN AS 60’ X 150’ OF FORD STREET IN THE CITY OF FORT SCOTT, BOURBON COUNTY, KANSAS.
- Nation stated that due to an error on his part, a house was built on a street. Scott and Kristen Dennis are requesting that the City vacate the street. S. Dennis stated that the land was not surveyed prior to the house being built.
MOTION: T. VanHoecke moved to close the Public Hearing at 7:16PM. D. Olson seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
PUBLIC HEARING CLOSED AT 7:16PM.
MOTION: M. Wells moved to table the decision to vacate to obtain clarification. T. VanHoecke seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE
MOTION: T. VanHoecke moved to open the Public Hearing for the consideration of Resolution No. 12-2024 at 7:24PM. D. Olson seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
PUBLIC HEARING OPENED AT 7:24PM.
RESOLUTION NO. 12-2024 – RESOLUTION DIRECTING THE REPAIR OR REMOVAL OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE AND ACCESSORY STRUCTURE – PARCEL #006-119-30-0-20-23-00300-0-01 LEGALLY DESCRIBED AS F-15 FORT SCOTT, PT LOTS 2 & 4 BLK 67 BEG NW COR LOT 2 POB E 36.6’ S 85’ W 36.6’ N POB IN BOURBON COUNTY, IN THE CITY OF FORT SCOTT, KANSAS, OTHERWISE KNOWN AS (110 W. OAK), FORT SCOTT, KS 66701.
The owner of the property appeared before the Commission to explain the timeline of the repairs to date and the situation with his contractor. The Commission suggested preparing an update of progress, written commitment from the Contractor, and pulling the permits for the next meeting for the Commission’s consideration.
MOTION: T. VanHoecke moved to close the Public Hearing at 7:35PM. M. Wells seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
PUBLIC HEARING CLOSED AT 7:35PM.
MOTION: T. VanHoecke moved to table the decision of Resolution No. 12-2024 until the April 16, 2024, meeting at which time the property owner will provide information on the hired contractor, the structural soundness of the structure and a timeline for completion for the City Commission to determine the path of the resolution. M. Guns seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
MOTION: T. VanHoecke moved to open the Public Hearing for Resolution No. 13-2024 at 7:36PM. D. Olson seconded. All voted yes.
MOTION CARREID BY 5-0 VOTE.
PUBLIC HEARING OPENED AT 7:36PM.
RESOLUTION NO. 13-2024 – RESOLUTION DIRECTING THE REPAIR OR REMOVAL OF AN ALLEGED UNSAFE AND DANGEROUS STRUCTURE AND ACCESSORY STRUCTURE – PARCEL #006-119-29-0-10-12-00900-0-01 LEGALLY DESCRIBED AS CAMERONS ADD-SUB DIV ORIG BLK 5, LOTS 27 & 28 BLK 3 IN BOURBON COUNTY, IN THE CITY OF FORT SCOTT, KANSAS, OTHERWISE KNOWN AS (1801 E. WALL), FORT SCOTT, KS 66701.
- Nation provided an overview of the property’s status and prior interactions with the Codes Department. The owners are deceased, and the heir does not want the property.
Discussion was had about the options for the structures and the property.
- Farmer recommended getting a title search on 1801 E. Wall before proceeding.
NO ONE WAS PRESENT TO SPEAK AT THE PUBLIC HEARING.
MOTION: T. VanHoecke moved to close the Public Hearing at 7:41PM. M. Guns seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
PUBLIC HEARING CLOSED AT 7:41PM.
MOTION: T. VanHoecke moved to remove the alleged unsafe and dangerous structure and accessory structure known as 1801 E. Wall. D. Olson seconded the motion. D. Olson, M. Guns, and T. VanHoecke voted yes. M. Wells and T. Dancer voted no.
MOTION CARRIED BY 3-2 VOTE.
- Guns stated that she wanted to rescind her vote of yes.
Further discussion was had on the history of this property and options due to M. Guns requesting to rescind her vote.
Lindsay Madison was recognized by the Chair and addressed the Commission to state that the last time taxes had been paid on the property was in 2014 and there are special assessments attached as well.
The City Clerk asked the City Attorney for guidance on the request for M. Guns to rescind her vote. B. Farmer stated that a new motion needed to be brought to the table for another vote.
MOTION: T. VanHoecke moved to approve Resolution No. 13-2024 directing the removal of an alleged unsafe and danger structure and accessory structures known as 1801 E. Wall St. D. Olson seconded the motion. D. Olson and T. VanHoecke voted yes. M. Guns, M. Wells and T. Dancer voted no.
MOTION DEFEATED BY 2-3 VOTE.
ACTION: M. Wells directed staff to have a title search on 1801 E. Wall St. and then bring back to the April 16th agenda for consideration.
MOTION: M. Wells moved to open the Public Hearing at 7:54PM. T. VanHoecke seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
PUBLIC HEARING OPENED AT 7:54PM.
CDBG GRANT CLOSE-OUT: Sanitary Sewer System Improvements – Evaluation of the performance of CDBG Grant No. 22-PF-016. Oral and written comments to be recorded and become part of the City’s CDBG Citizen Participation Plan.
There were no public comments regarding the CDBG Grant No. 22-PF-016.
MOTION: M. Wells moved to close the Public Hearing at 7:54PM.
- VanHoecke seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
PUBLIC HEARING CLOSED AT 7:54PM.
MOTION: M. Wells moved to close out CDBG Grant No. 22-PF-016 – Sanitary Sewer Project. M. Guns seconded. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
Approval of 2024 Water Meter Changeout Program Purchase – $67,245.75 –
- Matkin stated that (325) water meters were changed out last year. He explained that reasons for the annual changeout of meters are due to failures, service renewals or part of the ten (10)-year water meter change out program. Currently the City has (361) meters on hand but there are always assorted sizes required. He stated that B. Lemke reported that the current estimated delivery time is the end of the year.
- Guns left the meeting at 7:53PM (Time stamp: 1:53:22)
- Guns returned to the meeting at 7:54PM (Time stamp: 1:54:00)
MOTION: T. VanHoecke moved to approve the request for the water meter change out program purchase of $67,245.75 which was budgeted in the Capital Improvement Plan for $100,000.00; saved the taxpayers $33,000.00. M. Guns seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
Consideration of Contract for Audit Services for year ended December 31, 2023 – Diehl, Banwart, Bolton Certified Public Accountants PA – Fees are $19,600.00 for the financial statement audit and an additional $5,175.00 for the single audit. B. Matkin stated that this request was seeking approval to continue using Diehl, Banwart and Bolton for 2024.
MOTION: M. Wells moved to approve the request to continue using Diehl, Banwart and Bolton, a local provider, for their audit service. D. Olson seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
Approval of Close-Out Packet – Project No. 22-PF-016-CDBG Sanitary Sewer Project: a) Grantee’s Release Form, b) Certificate of Completion, c) Notice of Completion/Final Inspection and Final Wage Compliance Report and d) Approval of Section 3 Close-Out Report.
- Dickman confirmed that all issues were resolved, and all paperwork had been completed.
- Wells stated that there are a few alleys where the gravel has settled a bit. He asked it that could be addressed. J. Dickman stated we were still under warranty and would notify the contractor after receiving the locations.
MOTION: M. Guns moved to approve the Close-Out Packet for Project No. 22-PF-016 CDBG Sanitary Sewer Project including items a through d. M. Wells seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
Consideration of Request for Payment – SEKRPC – Invoice #5 – Project No. 22-PF-016 – CDBG Sanitary Sewer Project – Grant Administrative Services – To be reimbursed by CDBG upon submission of Close-Out Packet – $2,200.00
MOTION: M. Guns moved to approve the request for payment to SEKPRC for $2,200.00 for Grant Administrative Services for Project No. 22-PF-016 CDBG Sanitary Sewer Project. T. VanHoecke seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
Consideration of Certificate of Appropriateness – Sharky’s Pub & Grub – Patio Addition – Recommended by Design Review Board, March 19, 2024
MOTION: T. VanHoecke moved to approve the Certificate of Appropriateness for Sharky’s Pub & Grub Patio Addition. M. Guns seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
Consideration of Certificate of Appropriateness – 17th & Main St. – Mi Ranchito – Outdoor Sign – Recommended by Design Review Board, March 26, 2024
MOTION: M. Wells moved to approve the Certificate of Appropriateness for Mi Ranchito outdoor sign at 17th and Main Street. T. VanHoecke seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
Consideration to Amend from a 5-Member Design Review Board – received Letters of Interest from Rachel French, Robert Coon and Ann Rawlins – Not recommended by Design Review Board to appoint more members at this time.
Discussion was had regarding the decision not to increase the number of board members at this time. (Time stamp 2:01:52)
NO ACTION TAKEN.
Consideration of Change Order No. 1 – Project No. 22-305 – South Industrial
Park Waterline Extension – Nowak Construction Co., Inc. – Final measured quantities to deduct 13 LF of 20” steel casing pipe (bore & jack) for (-$3,354.00) and to deduct 598 LF of 6” to 12” pipe trenching in rock for (-$5,980.00). Final total deduction of (–$9,334.00)
- Dickman stated that because Earles Engineering did the inspection on this project, they were able to keep a watch on quantities used and bring the discrepancies back to the contractor for the deductions from the quoted cost.
MOTION: M. Guns moved to approve Change Order No. 1 for Project No. 22-305 South Industrial Park Waterline Extension for a final deduction of -$9,334.00) from Nowak Construction Co., Inc. M. Wells seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
Approval of Substantial Completion – Project No. 22-305 – South Industrial
Park Waterline Extension – Nowak Construction Co., Inc.
MOTION: T. VanHoecke moved to approve the Certificate of Substantial Completion for Project No. 22-305 all work completed on March 19, 2024, and certified by City Engineer Jason Dickman, approval of Application for Payment No. 4 for $49,191.45 and Application for Payment No. 5 for $55,295.00 to Nowak Construction Co. M. Guns seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
Consideration of Request for Payment – Invoice #0002 – REDI – Issue Date March 19, 2024 – Product Service: August 2023-$10,053.33; September 2023-$10,053.33; October 2023-$10,053.33; November 2023-$10,053.33; December 2023-$10,053.33 Total Due – $50,266.65
- Olson stated for the record that he has yet to see a reason for these numbers and he will not support this (payment).
Discussion of the current and previous REDI contracts (Time stamp 2:07:18)
MOTION: T. VanHoecke moved to pay REDI $50,266.65 for 2023.
The City Clerk stated that there was a partial payment of $5,416.67 made for August of 2023 according to an expense approval report (provided at table).
Discussion was had about the payments on the expense report (Time stamp 2:12:36)
- VanHoecke amended his motion to reflect the amount due to REDI as $45,167.67 after reviewing the expense approval report showing the amount already paid. M. Wells seconded the motion. M. Wells, T. VanHoecke, M. Guns and T. Dancer voted yes. D. Olson voted no.
MOTION CARRIED BY 4-1 VOTE.
Consideration of Demolition Bids for 922 E. Wall (Bid #D01-2024)
Three (3) bids were submitted: Hartman Landscaping, LLC – $1,850.00; Muddy Boots Landscaping – $17,500.00 and Dave’s Demo – $2,000.00.
MOTION: T. VanHoecke moved to award the bid to Hartman Landscaping LLC for $1,850.00.
Discussion was had about the bids and demolition experience of the bidders (Time stamp 2:16:02)
MOTION: D. Olson moved to award the bid to Dave’s Demo for $2,000.00
Motion was struck due to the incomplete motion process of previous motion still on the table.
- Guns seconded the motion made by T. VanHoecke. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
Consideration of Demolition Bids for 515 S. Heylman (Bid #D02-2024) –
Three (3) bids were submitted: Hartman Landscaping, LLC – $1,850.00; Muddy Boots Landscaping – $19,500.00 and Dave’s Demo – $2,000.00.
MOTION: T. VanHoecke moved to award the bid to Dave’s Demo for $2,000.00. D. Olson seconded the motion. D. Olson, T. VanHoecke and T. Dancer voted yes. M. Guns and M. Wells voted no.
MOTION CARRIED BY 3-2 VOTE.
Consideration of Ground Lease Bids – (Bid #GL01-2024)
MOTION: M. Wells moved to go out back out for bids for a multi-year bid award for the Ground Lease at the Wastewater Treatment Plant.
MOTION DIED FOR LACK OF A SECOND.
MOTION: T. VanHoecke moved to approve the highest bidder for $15,555.00 by Mike Fritter. D. Olson seconded the motion. All voted yes.
MOTION CARRIED BY 5-0 VOTE.
ACTION: B. Matkin was directed to reach out to the awarded bidder to explain the Commissions concerns regarding the current condition of the land and expectations moving forward.
Reports and Comments
City Manager (Time stamp 2:29:37) – B. Matkin
- Next meeting -MOU with the Bourbon County Senior Citizen’s Center.
- Signs ordered for uptown.
- Employment offer extended to applicant for part-time downtown maintenance positions, member will report to Parks Department.
- Uptown will be striped in the next week or so; delayed with other projects.
- (2) Fireworks bids received, same price, will decide based on packages presented in each bid.
- Land Bank board update and brief discussion.
- Work Session – April 23rd at 6:00PM with Garth Hermann/Gilmore Bell to discuss RHIDs.
City Engineer (Time stamp 2:32:50) – J. Dickman
- Horton Street Project – Bids due April 11, 2024, at 2:00PM – (1) Addendum published – possible second Addendum before deadline.
- Discussion on brick salvage during Horton project
- 25th Street testing – all passing
Commissioners Comments
- VanHoecke (Time stamp 2:36:02) – Main Street bathrooms
- Wells (Time stamp 2:36:45) – Question to B. Matkin regarding status of the CDBG Grant for Memorial Hall; M. Wyatt is working with Carey Spoon.
– Work plan for Skubitz Plaza.
– Correction that he misspoke, it was not raw sewage flowing in the fields, it was sludge that flows into the fields from the Wastewater Treatment Plant.
-Upcoming events: Civil War Encampment – April 20th; Camp Dance (1800s Ball) at Memorial Hall; also, Farmers’ Market and Luau coming up soon.
- Matkin included the Wrestling Event on April 13th at Memorial Hall.
- Guns (Time stamp 2:39:14)
– Revisit the Brick Policy
– Schedule Work Sessions
ACTION: T. Dancer asked M. Guns to email the City Clerk a list of Work Sessions she would like to see happen. Clerk to distribute to the Commissioners and staff to begin scheduling dates.
- Olson (Time stamp 2:40:57) – Commended the Street Crew and their current leadership on their work with 25th Street and all their other accomplishments. He believes that a lot can be done.
- Dancer (Time stamp 2:41:23) – Thankful to everyone for their dedication and being prepared to discuss City business and make decisions at the meeting; still work on brevity.
City Attorney (Time stamp 2:42:02) – No comments
MOTION: T. VanHoecke moved to adjourn the meeting at 8:42PM (Time stamp 2:42:08). M. Guns seconded the motion. All voted yes.
APRIL 2, 2024, MEETING ADJOURNED AT 8:42PM.
_______________________________________________________________________
Respectfully submitted by:
Lisa A. Lewis, City Clerk
FS City Commission Minutes of March 26
CITY OF FORT SCOTT
CITY COMMISSION MEETING
Minutes of March 26, 2024 Special Meeting
The special meeting of the Fort Scott City Commission was held March 26, 2024, at 6:00PM in the City Commission Meeting Room at City Hall, 123 S. Main Street, Fort Scott, Kansas. (Time stamps according to YouTube recording of meeting).
Roll Call
Commissioners Tim VanHoecke, and Dyllon Olson were present with Mayor Tracy Dancer at Roll Call. Quorum = 3 therefore, the meeting proceeded.
Pledge of Allegiance and Invocation – T. Dancer led the Pledge of Allegiance and T. VanHoecke said a prayer asking God for guidance for the City, our Government and City officials.
Audience in Attendance – Brad Matkin/City Manager, Bob Farmer/City Attorney, Lisa Lewis/City Clerk, Frank Halsey and Michael Hoyt. Others were in attendance who did not sign in.
Approval of Agenda
MOTION: T. VanHoecke moved to approve the agenda as presented. D. Olson seconded the motion. All present voted yes.
APPROVED AGENDA AS PRESENTED.
Public Comment No Public Comments.
New Business
Consideration of Change Order No. 2 – Gunn Park Shower House and Restroom Project – Hofer-Hofer & Associates – 1) Furnish and install new TruLog siding and fascia to the exterior walls of the house – 2) Work will add six (6) weeks additional time to the completion date from approval of the change order – $13,500.00.
- Wells joined the meeting (Time stamp: 2:19)
- Matkin asked Frank Halsey to address the Commission regarding the changes. (Time stamp: 3:38:36) – F. Halsey gave a history of the project to date (financial history handout provided). He also stated that he found an error that the contract was $60.00 short of their proposal that was accepted by the Commission.
- Guns joined the meeting (Time stamp 9:06)
- Halsey explained the needs behind Change Order No. 1 and Change Order No. 2 and that these are common with doing work on existing structures. He also stated that there could potentially be another Change Order when the proposed sewer work is done.
MOTION: T. VanHoecke moved to accept Change Order No. 2 for the Gunn Park Shower House and Restroom Project for $13,500.00 for the addition of TruLog siding and fascia to the exterior walls of the house.
- Dancer asked T. VanHoecke if he would consider amending his motion to include the $60.00 shortage mentioned by F. Halsey.
- VanHoecke agreed to amend his motion to include the $60.00 shortage to Hofer-Hofer & Associates. D. Olson seconded the motion. All voted yes.
APPROVED TO ACCEPT CHANGE ORDER NO. 2 FOR THE GUNN PARK SHOWER HOUSE AND RESTROOM PROJECT FOR $13,500.00 FOR THE ADDITION OF TRULOG SIDING AND FASCIA TO THE EXTERIOR WALLS OF THE HOUSE AND TO ADD THE $60.00 DIFFERENCE BETWEEN THE PROPOSAL AND THE CONTRACT TO BE PAID TO HOFER-HOFER & ASSOCIATES.
- Wells verified with B. Matkin that this money would come from the Parks Sales Tax Fund.
Adjourn
MOTION: T. VanHoecke moved to adjourn the special meeting (Time stamp 12:39). D. Olson seconded the motion. All voted yes.
MARCH 26, 2024, SPECIAL MEETING ADJOURNED AT 6:12PM. (Time stamp 12:39)
_______________________________________________________________________
Respectfully submitted by:
Lisa A. Lewis, City Clerk
Adamson’s Celebrate 20th Anniversary of Courtland Hotel Ownership
Frank and Cheryl Adamson are celebrating 20 years as hoteliers in Fort Scott.
They purchased the Courtland Hotel, at First and Scott Avenue in the historic district of Fort Scott in 2004.
The hotel is located at 121 E. First St, Fort Scott.
“We purchased the historic hotel here in downtown Fort Scott to expand Cheryl’s day spa business,” Frank said. “She started doing massage therapy as a side gig that grew into the need for additional space. We utilize around 2,500 square feet of the hotel’s ground floor, for the Courtland Spa and Salon.” They employ seven people.
“There have been so many things that have blessed us in ownership and operating the historic hotel in downtown Fort Scott it’s hard to pick out one thing,” he said. “Seeing and being part of the resurgence of downtown has been amazing. We have developed an appreciation for downtown’s impact on the community, what Fort Scott’s history is, and the impact it made on Western expansion. The historic hotel of course is a functioning hotel, circa 1906. With guests coming from all over the world to see it and stay in it. We get to share some of the local history and make a new friend.”
History of the Courtland
The Courtland Hotel was built in 1906 to accommodate people using the railroad traffic through the town.
But today it offers a day spa that includes massage therapy service, a hair salon and manicures/pedicures, and internet service for its customers.
The hotel was recently featured in Kansas Magazine as a historic Kansas hotel, here are a few excerpts from that article:
“The first 50 to 60 years of this business, the lodging was essentially for men only,” Frank says, adding the hotel mostly housed railroad engineers and brakemen who brought the trains into town, spent the night, and reported back to work to replace the crews coming in on returning trains the next day. “The guys staying in these hotels were the same guys all the time.
“The building was originally constructed with six storefronts on the first floor to accommodate retail and wholesale businesses; the upper level had lodging rooms and a tailor shop. When the number of trains declined, the hotel eventually was used as a dormitory for a flight school before slipping into darkness.
“Seeing its potential, the Adamsons awakened the building from its sleep. Today, its exterior remains as it looked in 1906, and the lobby inside retains its 14-foot tin ceilings and other architectural features. Guests and local residents enjoy the main level’s 2,500-square-foot, full-service day spa the couple added in a way that maintains the unique building’s historical significance,” according to the Kansas Magazine article.