Work Session at 5:00 PM on 1-9-2024 – Advisory Boards

City Commission meeting at 6:00 PM on 1-9-2024

NOTICE OF AND AGENDA FOR REGULAR        

MEETING OF FORT SCOTT CITY COMMISSION

CITY HALL COMMISSION ROOM – 123 SOUTH MAIN ST.

January 9, 2024 – 6:00 P.M.

1.   Call to Order
2.   Roll Call:  T. VanHoecke, M. Wells, M. Guns, D. Olson, T. Dancer

III.    Pledge of Allegiance

1. Invocation
2. Approval of Agenda
3. Consent Agenda:
4. Approval of Minutes of the Regular Meeting of December 19, 2023, and January 2, 2024.
5. Approval of Appropriation Ordinance 1351-A – $4,063,977.89
6. Request to Pay – Earles Engineering & Inspection, Inc. – Project No. 23-430 – South Industrial Park Waterline Extension – Invoice No. 17054 – Inspection Fees – $17,473.48
7. Request to Pay – Sprouls Construction, Inc. – Project No. 22-031B – Fort Scott Pavilion Project – Payment Application No. 3 – $70,875.00
8. Request to Pay – Nowak Construction Co., Inc. – Project No. 22-305 – Contractor’s Project No. 231031 – South Industrial Park Waterline Extension – Contractor’s Application for Payment No. 2 – $231,061.95
9. Request to Pay – T. Richardson Construction – Project No. 21-307 – Application for Payment No. 8 – 17^th and Eddy St. Stormwater Improvements –           Drainage – $23,619.44
10. Request to Pay – Bourbon County Treasurer – 2023 Real Estate Taxes for City-owned properties – $43,301.08
11. Renewal of 2024 Cereal Malt Beverage License for Consumption on the Premises – Debra Cagle – DBA Fifthwheel Tavern – 206 N. Humbolt, Fort Scott.

VII.   Public Comment:   Sign up required.  Comments on any topic not on agenda

and limited to five (5) minutes per person, at the Commission’s discretion.

  VIII.   Old Business:

2024. Review and Agreement of Code of Ethics – Ordinance No. 3563 – tabled from January 2, 2024.

1. Discussion of Advisory Boards from Work Session.

1.  New Business: 
2. Selection of City Commissioner Representatives to Advisory Boards
3. Bourbon County REDI Representative
4. Land Bank Representative
5. Lake Advisory Board Representative
6. Library Board Representative
7. Fort Scott Housing Authority Delegate
8. Healthy in All Practices (HIA)

2023. Approval of Golf Advisory Board recommendations – (8) Letters of Interest submitted to fill (4) vacancies – Golf Advisory Board recommendations made on December 27, 2023.

1. Request to Amend Ordinance No. 3604 – Membership Terms – Golf Advisory Board recommends change City/County requirements in the ordinance as stated on Staff Request for Commission Action – M. Wyatt

341. Consideration of Change Order No. 1 – Sprouls Construction, Inc. – Project No. 22-032 – KDOT Sub-Area Road Extension & US-69 at 20^th Repair – Final Measured Quantities – Decrease of $7,341.20

783. Consideration of Contractor’s Application for Payment No. 1 (Final) – Sprouls Construction, Inc. – Project No. 22-032 – KDOT Sub-Area Road Extension & US-69 at 20^th Street Repair – $148,783.80 – Certificate of Substantial Completion included.

530. Consideration of Change Order No. 2 – Bennett, Inc. – Project No. 23-005B – Engineer’s Project No. 217314-022 – Infantry Substation Sanitary Sewer Relocation – $129,530.00

1. Approval of 2024 Cereal Malt Beverage (CMB) License for Consumption on the Premises and Retail Sale of Original and Unopened Containers – Kevin Allen – DBA Aunt Toadies – 1411 E. Wall, Fort Scott – 2023 CMB License was issued for Consumption on the Premises only, requires new approval.

1. Resolutions
2. Resolution No. 1-2024 – DESIGNATING THE OFFICIAL CITY NEWSPAPER FOR THE ENSUING TERM OF THE GOVERNING BODY OF   THE CITY OF FORT SCOTT, KANSAS

2. Resolution No. 2-2024 – DESIGNATING THE OFFICIAL DEPOSITORIES FOR THE PUBLIC FUNDS OF THE CITY OF FORT    SCOTT, KANSAS

3. Resolution No. 3-2024 – EXEMPTION FROM GENERALLY ACCEPTED ACCOUNTING PRINCIPLES UNDER K.S.A. 1120A

4. Resolution No. 4-2024 – NOTICE OF HEARING WITH REFERENCE TO ALLEGED UNSAFE AND DANGEROUS STRUCTURE LOCATED AT 922 E.            WALL – PUBLIC HEARING DATE – FEBRUARY 20, 2024, AT 6:15PM.

5. Resolution No. 5-2024 – NOTICE OF HEARING WITH REFERENCE TO ALLEGED UNSAFE AND DANGEROUS STRUCTURE LOCATED AT 515 S.            HEYLMAN – PUBLIC HEARING DATE – FEBRUARY 20, 2024, AT 6:15PM

1. Reports and Comments:
2. City Manager Comments:
3. Engineering Comments:
4. Commissioners Comments:
5. VanHoecke
6. Wells
7. Guns
8. Olson
9. Dancer

1. City Attorney Comments:

1.  Executive Session:

XII.     Adjournment:

Work Session – Contactors’ Licenses: Tuesday, January 23, 2024, at 5:00PM

City Commission meeting:  Tuesday, January 23, 2024, at 6:00PM

The only order of business for 1-2-2024 is to establish the new 2024 City Commission. All other business will be discussed on Tuesday, January 9^, 2024 at 6:00PM

NOTICE OF AND AGENDA FOR REGULAR
MEETING OF FORT SCOTT CITY COMMISSION
CITY HALL COMMISSION ROOM – 123 SOUTH MAIN ST.
January 2, 2024 – 6:00 P.M.
I. Roll Call:
T. VanHoecke M. Guns M. Wells
II. Pledge of Allegiance & Invocation: M. Wells
III. New Business
A. Oath of Office – Commissioner Tracy Dancer and Commissioner Dyllon Olson
B. Appointment of Mayor of Fort Scott
C. Appointment of President of the City Commission of Fort Scott
D. Review and agreement of Code of Ethics – Ordinance 3563
E. Review and agreement of Code of Procedure for the Commission of the City
of Fort Scott, Kansas
IV. Public Comment:
Sign up required. Comments on any topic not on agenda and limited to five (5) minutes per person, at the Commission’s discretion.
V. Reports and Comments:
A. City Manager Comments:
B. Commissioners Comments:
T. VanHoecke –
M. Wells –
M. Guns –
T. Dancer –
D. Olson
C. City Attorney Comments:
VI. Executive Session:
VII. Adjournment:
Next regular meeting scheduled: Tuesday, January 9, 2024, at 6:00PM

Fort Scott City Manager Brad Matkin was asked what the city’s accomplishments were this year and also what is on the horizon for 2024 and he sent his reply.

He also announced a new administrative position has been filled by Payton Coyan.

Payton Coyan started as the Fort Scott Human Resource Director on December 27.

She has four years of experience in driving strategic human resource operational initiatives, with a  focus on talent acquisition, employee retention, succession planning, organizational development, legal compliance, and grievance management. She also has skills in recruitment, interviewing, resume screening, negotiating, conflict resolution, streamlining operations, and heightening employee productivity by mastering HR situations for integrating human resource functions with overall goals, according to a press release.

She has experience managing employee benefits, employee hiring and onboarding, performance management, and HR records.

Coyan is a graduate of Ottawa University.

“Outside of work, I enjoy spending time with family and friends,” she said in the press release. ” I come from an amazing family and am fortunate to have… every one of them in my life. I am a lifelong resident of Bourbon County and love our community full-heartedly. In my free time, I enjoy…camping, (going) on a nature walk, walking downtown, or reading a book.”

Matkin stated he is sure there is more coming for the city in 2024  but this list of goals will get things going, and “I am sure I missed some things on what we did in 2023.”

2023 Accomplishments:

• Establishing the “My Fort Scott” App
• Completion of Cooper Street
• Completion of the “Old Faithful” sewer project near Nelson Park, between Elm and Pine on North Grant Street.
• Improved wages for city staff, crews, and public safety members
• Gunn Park Campground area improvements
• Lake Fort Scott stem repair
• The 2022 Cape Seal program completed
• 2023 Cape Seal program prepped and ready for 2024
• Increased advertisements and promotion of area events by the Fort ScottTourism Department
• Approvement of 2^nd Phase of  City Connecting Link Improvement grant for the Wall Street project. This is a federal and state-funded program that will start in 2025.
• Pothole and crack sealing program
• Established “street repair” crew
• Memorial Hall improvements (thanks to volunteers for helping this happen)
• Additional Lake Fort Scott docks
• Buck Run Community Center improvements
• Wastewater Treatment Plant lagoon improvements and elimination of the “smell”
• Assignment of Baker Tilley,  a consulting and public accounting firm, as City Finance Director, with their representative being Ben Hart.
• Flawless 2022 City audit
• Establishing a budget that did not increase taxes and freed up city monies for investments
• Community Development Block Grant sewer repair throughout the city
• Fort Scott Airport runway and taxi-way improvements thanks to an FAA grant
• Stormwater project from 15^th to 17^th and Eddy streets
• Purchased street line paint machine, city crews painting streets instead of outsourcing
• Several street and water line repairs
• Bringing back the Community Development position
• UTV for the fire department (thanks to Timken Foundation grant)
• Additional quick-action weapons for the Fort Scott Police Department
• New Christmas “swags” for downtown
• Woodland Hills Golf Course cart path improvements and repairs
• Workman Compensation insurance graded the city with a Gold Star which will equate to a 5% reduction in premium

What’s Up in 2024:

• Tourism Department to branch out to the Kansas City  area to promote Fort Scott
• 2024 Street program that will improve streets one block at a time
• Horton Street project
• Additional aeration systems to the wastewater plant
• Woodland Hills Golf Course maintenance barn and simulator barn justified; built either in the 4^th quarter of ’24 or 1^st quarter of ’25.
• Gunn Park shelter house renovation and shower house built
• Gunn Park sewer project
• 2” water line replacement program
• Caboose in Fisher Park painted and moved to an uptown location at Scott Avenue and Wall Street
• Two additional police cars were purchased
• Memorial Hall bathroom renovations (grant pending)
• Memorial Hall tables and stage lights improvements
• Phase 1 on the Farmers Market Pavilion completed, and Phase 2 started
• Buck Run Creek area sewer repair
• Improved housing initiatives
• Goals and expectations for our Economic Development Department, which is Bourbon County Regional Economic Development Inc.
• Contractor licensing completed and implemented
• Event Tourism Grant policy completed and implemented
• City of Fort Scott webpage improvements and updated
• Lake Fort Scott camping area – phase 1
• Lake Fort Scott secondary valve installed
• Additional water sources researched
• Buck Run Walking Trail phase 1 started (grant search and cleanup)
• Additional downtown parking (plus paving what we currently have)
• 25^th Street rebuilt
• School speed signs installed on Margrave and National