The Design Review Board will meet on Tuesday, August 25^th, 2020 at 4:00 p.m. at the City Hall Commission Meeting room at 123 S. Main Street, Fort Scott, Kansas. This meeting will be held to discuss a Certificate of Appropriateness for a sign at 19 S. National, a Certificate of Appropriateness for signage in the downtown area for the walking trail, and a Certificate of Appropriateness for signage at 124 E. Wall and any others matters to be brought before the Board. This meeting is open to the public.

This meeting will be made available via the City’s you tube channel at City of Fort Scott.

The Fort Scott Planning Commission will meet on Monday, August 24^th, 2020 at 4:00 p.m. at City Hall, 123 S. Main Street, Fort Scott, Kansas. This meeting will be held to consider a Conditional Use Permit for a telecommunications tower to be located north of the Water Treatment Plant located at 910 Burke Street.

This meeting is open to the public. This meeting will be made available via the City’s you tube channel at City of Fort Scott.

SPECIAL MEETING AGENDA

FORT SCOTT CITY COMMISSION

CITY COMMISSION ROOM

123 S. MAIN STREET

FORT SCOTT, KANSAS 66701

AUGUST 20, 2020

11:45 A.M.

I. ROLL CALL:

K. ALLEN P. ALLEN NICHOLS WATTS MITCHELL

CONSIDERATION:

1. Consideration of Rogers & Sons Concrete Invoice

ADJOURNMENT:

AGENDA

FORT SCOTT CITY COMMISSION

FORT SCOTT CITY HALL

COMMISSION ROOM

123 SOUTH MAIN

AUGUST 18, 2020

6:00 P.M.

I. ROLL CALL:

K. ALLEN P. ALLEN NICHOLS WATTS MITCHELL

II. FLAG SALUTE

III. INVOCATION: Pastor Brian Rhoades, Grace Baptist Tabernacle

IV. PROCLAMATIONS/RECOGNITIONS:

Recognition of Jason Eastwood, Police Detective

Recognition of Trey Sharp, Police Officer (6:30 p.m.)

V. SERVICE AWARD RECOGNITIONS:

5 years: (Certificate and Gift)

Scott Flater, Water Treatment Plant Supervisor

Jacob May, Fire Captain, Fort Scott Fire Department

Logan Probasco, Police Sergeant, Fort Scott Police Department

Deborah Needleman, Human Resource Director

Roger Rodriguez, Water Treatment Plant Operator I

Brandon Russell, Water Treatment Plant Operator II

Trey Sharp, Police Officer, Fort Scott Police Department

10 years: (Certificate and Gift Card)

Caleb Bell, Police Sergeant, Fort Scott Police Department

Jason Eastwood, Police Detective, Fort Scott Police Department

David Martin, City Manager

VI. CONSENT AGENDA:

1. Approval of minutes of the regular meeting of July 21^st, 2020, August 4^th, 2020 and special meeting of August 5^th, 2020.

2. Approval of Appropriation Ordinance 1269-A totaling $319,841.77.

3. Request to Pay #12 – Crossland Heavy Contractors – $147,877.67 – River Intake Project

VII. APPEARANCE/COMMENTS/PUBLIC HEARING:

1. APPEARANCE: Justin Meeks – Resolution for 1% Countywide Sales Tax

B. CITIZEN COMMENTS (Concerning Items Not on Agenda – 5 minute limit per citizen)

Amy Marsh – Pit Bulls in City Limits

C. PUBLIC HEARINGS/COMMENTS:

6:00 p.m. – 2021 Budget Hearing – Adoption of 2021 Budget

VIII. CONSIDERATION:

1. Consideration of Charter Ordinance No. 31 – Sewer/Storm Sewer Ordinance

2. Consideration of Bids – Sanitizing Equipment to be used at PD/FD/EMS buildings (purchased through grant received)

3. Skitch’s Hauling & Excavation Invoice – June port-a-potties – $2,948.00

4. Consideration to allow alcohol at Memorial Hall on September 5^th, 2020 for Special Olympics event

5. City building in Industrial Park discussion

6. Sunday liquor sales Ordinance No. 3564

IX. COMMENTS:

1. Director Updates: Susan Bancroft – Golf Cart Lease Discussion

Rachel Pruitt – Airport Expansion Public Hearing

2. Commission:

3. City Attorney:

4. City Manager:

EXECUTIVE SESSION:

I MOVE THAT THE CITY COMMISSION RECESS INTO EXECUTIVE SESSION.

THE SUBJECT MATTER OF THE RECESS IS THE DISCUSSION OF:

The statutory justification for the recess is:

K.S.A. 75-4319(b)(1) – to discuss matters of non-elected personnel;

K.S.A. 75-4319(b)(2) – consultation with the City Attorney on matters that would be deemed privileged in the attorney-client relationship;

K.S.A. 75-4319(b)(3) – to discuss employer-employee negotiations whether or not in consultation with the representative(s) of the public body or agency;

K.S.A. 75-4319(b)(4) – to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trusts, and individual proprietorships;

K.S.A. 75-4319(b)(6) – for the preliminary discussion of the acquisition of real property.

The Executive Session will be for _________ minutes long and the open meeting will resume at ___________ am/pm.

X. MOTION FOR ADJOURNMENT: ROLL CALL

Minutes are unapproved until the Aug. 18 meeting

A special meeting of the Fort Scott City Commission was held August 5^th, 2020 at 11:00 a.m. via teleconference by all Commissioners and City Staff calling into a teleconference line. This is due to an outbreak of coronavirus with City Hall staff.

ROLL CALL:

Roll call was taken with Commissioners stating their name and replying present. Commissioners K. Allen, R. Nichols, and L. Watts were present with Mayor J. Mitchell presiding. P. Allen was not present via teleconference.

AUDIENCE IN ATTENDANCE: Jeff Deane, City Attorney, was connected via teleconference. He reminded the Commissioners to state their name when voting to prevent a violation of Kansas Open Meetings Act.

APPROVAL OF MINUTES AND APPROPRIATIONS/CONSENT AGENDA:

1. Approval of Appropriation Ordinance 1268-A totaling $960,076.89.

2. Olsson Associates – Engineering – Airport Electric Vault Project – $2,457.92

3. Olsson Associates – Engineering – Airport Electric Vault Project – $7,523.15

4. Strukel Electric, Inc. – Contractor – Airport Electric Vault Project – $15,949.38

5. Schneider Electric – Contractor – Energy Upgrade – $146,821.25

J. Mitchell read to the public all the items on the Consent Agenda. The minutes were moved under Consideration.

Kevin Allen said he would like to wait until all Commissioners were on the line. He stated that he had not received a new agenda. The City Clerk said that she emailed it to him again.

R. Nichols moved to approve the Consent Agenda. L. Watts seconded. R. Nichols, L. Watts, and J. Mitchell voted aye. K. Allen voted no. Motion carried 3-1.

APPROVED CONSENT AGENDA.

CONSIDERATION:

1. Approval of minutes of the regular meeting of July 21^st, 2020.

Lindsey said that she spoke with the City Clerk and the motion that was made at the last meeting regarding a joint meeting with the Lake Advisory Committee. She did not believe she was voting for a meeting with the Lake Advisory Board, the City Commission, and the public. She asked for clarification on this motion.

Jeff Deane, City Attorney, said he would review the video of the meeting and get back with her.

Kevin Allen asked if we would be discussing lake property.

Mayor said this will not be discussed.

Kevin Allen said that the minutes need to be changed from the last meeting before he will approve them.

Lindsey said that he should send his changes to Diane.

This item was tabled until the next regular meeting.

2. Consideration of Health Insurance Contribution for employees – Dave Martin, City Manager, asked that the Commission approve to allocate an additional $20.00 towards their health insurance contribution starting October 1^st, 2020. This will amount to approximately $24,000. Since increases will not be given this year to employees, this will help with the increase in insurance premium.

K. Allen asked that this be tabled due to budget constraints. This is going to cost $24,000.

Susan said that it has been included in the budget for 2021. She said that she could bring this back to the next meeting. This amount will not all be coming out of the general fund.

Lindsey said that this was brought up during the budget work session.

R. Nichols said that since this has been built into the budget, he would make a motion to approve the $20.00 additional premium towards the employee’s health insurance. L. Watts seconded. R. Nichols, L. Watts, and J. Mitchell voted aye. K. Allen voted no. Motion carried 3-1.

APPROVED HEALTH INSURANCE CONTRIBUTION FOR EMPLOYEES TOWARD THEIR HEALTH INSURANCE COSTS.

3. Consideration of 5-year Capital Plan – Susan Bancroft, Director of Finance, said that this was discussed during the budget work session. This plan is a moving document and not set in stone. By State Statute 12-1, 117 and 12-1, 118, a 5-year plan has to be approved by the Governing Body. This is a planning tool for setting the budget as well as developing long term improvements and identifying equipment needs.

L. Watts moved to approve the 5-year Capital Plan. R. Nichols seconded. R. Nichols, L. Watts and J. Mitchell voted aye. K. Allen abstained. Motion carried 3-1.

APPROVED 5 YEAR CAPITAL PLAN.

4. Budget discussion and approval to publish 2021 Budget – Susan Bancroft informed the Commission that she had emailed this document to them with their requested changes. These changes were made around our transfers. She spoke with our auditor and the League of Kansas Municipalities on this topic. At the next meeting, a charter ordinance will be brought before them on transfers. They are essentially the same with the exception of taking them from one fund to another.

L. Watts moved to approve to publish the 2021 Budget and hold the public hearing at 6:00 p.m. on August 18^th, 2020. R. Nichols seconded.

Kevin said that he would vote no since he can only hear about every third word.

Pete Allen joined the meeting.

R. Nichols, L. Watts, and J. Mitchell voted aye. K. Allen and P. Allen voted no. Motion carried 3-2.

APPROVED TO PUBLISH THE 2021 BUDGET AND TO HOLD THE PUBLIC HEARING ON AUGUST 18^TH, 2020 AT 6:00 P.M.

5. Pool Closing Date Discussion – Dave Martin, City Manager, informed the Commission per the letter from Chasity Ware, Pool Manager, she has requested that the closing date of the pool be Sunday, August 9^th, 2020. There are many lifeguards that will be leaving to go back to college.

Randy said that also she said that the volume is down for this year.

R. Nichols moved to close the aquatic center on Sunday, August 9^th, 2020. J. Mitchell seconded. All voted aye.

APPROVED TO CLOSE AQUATIC CENTER ON SUNDAY, AUGUST 9^TH, 2020.

ADJOURNMENT:

L. Watts moved to adjourn the special meeting at 11:30 a.m. R. Nichols seconded. All voted aye.

ADJOURNED MEETING AT 11:30 A. M.

The next regularly scheduled meeting will be held on August 18^th, 2020 at 6:00 p.m.

RECORDED BY:

DIANE K. CLAY

CITY CLERK