Bourbon County Commission Agenda: December 1, 2025

12.1.25 Agenda

Location: Bourbon County Commission Chambers, 210 S National Ave. Date & Time: Monday, December 01, 2025, 5:30 PM (PDF Page 1)

I. Opening Protocol (PDF Page 1)

• Call Meeting to Order

• Roll Call

• Pledge of Allegiance

• Prayer

II. Approval of Agenda (PDF Page 1)

III. Approval of Minutes (unofficial until approved) (PDF Page 1)

• Minutes from November 17, 2025, and November 18, 2025

IV. Recognition (PDF Page 1)

• St. Luke’s Award – EMS

V. Consent Agenda (PDF Page 1)

• Approval of November 21, 2025 Accounts Payable: $93,276.25

• Approval of November 26, 2025 Accounts Payable and Payroll: $327,304.73

VI. Executive Session (PDF Page 1)

• Executive session pursuant to KSA 75-4319 (b)(1) to discuss personnel matters of individual nonelected personnel to protect their privacy – Jennifer Hawkins

VII. Public Comments (PDF Page 1)

VIII. Old Business (PDF Page 1)

• Sale Tax

• 2026 Benefits – Susan Walker (HSA, FSA, COBRA)

• Longevity – Susan Walker

• Lines of Communication – Susan Walker

• Road Closure Application – Patricia Daniels

• Schwab-Eaton Engineering Services Agreement – Dustin Hall/Kenny Allen

• 190th Street Benefit District – Johnson

• Sanitation Discussion – Beerbower

• Handbook Discussion – Tran

• BBCO Planning Commission Moratorium

IX. New Business (PDF Page 1)

X. Build Agenda for Following Meeting (PDF Page 1)

XI. Commission Comments (PDF Page 1)

XII. Adjournment (PDF Page 1)

 

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📋 Information Packet Summary

Minutes from November 17, 2025 (PDF Pages 3-6)

• Key Topics Discussed: Health insurance options (facing a 17% rise in claims and higher premiums), longevity pay (general fund does not have enough budget room), aging vehicle fleet and infrastructure investment, asphalt plant repairs, a potential moratorium on new commercial/industrial businesses, and an engineering service agreement for a bridge project (PDF Page 3).

• Decisions Made/Action Taken:

  • Approved the Enterprise Fleet Management Agreement to lease 11 vehicles for the sheriff’s department, funded through the jail sales tax (PDF Page 4).

  • Tabled the discussion on longevity pay to a special meeting the next day (November 18, 2025) (PDF Page 5).

  • Approved a letter of support for the Tri-Valley Coordinated Transit District’s transportation grant application (PDF Page 4, 6).

  • Approved a real property tax relief application for a total loss property (PDF Page 5-6).

  • Approved benefit Option D presented by Don Doherty for benefit plans and contributions (PDF Page 5).

  • Tabled the Bourbon County Planning Commission Moratorium until the next meeting (PDF Page 4).

  • Approved the lease agreement for 11 vehicles for the Sheriff out of the Jail sales tax fund for $399,216 (PDF Page 5).

Minutes from November 18, 2025 – Special Meeting (PDF Pages 7-8)

• Key Topics Discussed: Resolution to break a tie in a Uniontown council race, revisions to meeting rules (including public comments on agenda items), increase in dental insurance contributions, and funding for employee longevity pay (PDF Page 7).

• Decisions Made/Action Taken:

  • Approved Resolution 35-25, breaking a tie in the Uniontown Council race with Stewart Troutman winning (PDF Page 7).

  • Voted to repeal Resolution 34-25 and replace it with Resolution 36-25, which allows public comments on agenda items (PDF Page 7).

  • Approved the employer taking on the increase in dental insurance contributions for 2026 with BCBS, resulting in a $4,000 increase to the county’s budget (PDF Page 7-8).

  • Approved funding the $55,100 longevity pay by moving $305,000 from the jail sales tax fund to the Sheriff’s operational fund, and then moving $55,100 from the Sheriff’s operational fund to the general fund (PDF Page 7-8).

Accounts Payable and Payroll Details (PDF Pages 9-44)

• Total Accounts Payable (11.21.25): $93,276.25 (PDF Page 22, 34)

  • The largest single fund expense was Road and Bridge at $46,986.12 (PDF Page 22).

  • The second largest was County Sheriff/Correctional at $25,454.04 (PDF Page 22).

• Total Accounts Payable & Payroll (11.26.25): $327,304.73 (PDF Page 43, 44)

  • The largest single fund total was Employee Benefit expenses at $92,651.97 (PDF Page 43).

  • The second largest was County Sheriff/Correctional at $71,932.69 (PDF Page 43).

  • The Road and Bridge fund total was $47,575.12 (PDF Page 43).

Health Savings Account (HSA) and Flexible Spending Account (FSA) Details

• Administrator Proposal: Presented by ABY Benefits LLC for Section 125 (FSA/DCAP/POP), HSA, and COBRA administration (PDF Page 45).

• 2026 HSA Contribution Limits:

  • Single Coverage: $4,400 (or $5,400 with $1,000 catch-up for age 55+) (PDF Page 52, 59).

  • Family Coverage: $8,750 (or $9,750 with $1,000 catch-up for age 55+) (PDF Page 52, 59).

  • Requires enrollment in a High-Deductible Health Plan (HDHP) with a minimum deductible of $1,700 for Single or $3,400 for Family (PDF Page 52).

• FSA Contribution Limits for 2025:

  • Health FSA (Medical Expenses): $3,300 (PDF Page 46). Note: The enrollment booklet lists the maximum as $3,400 (PDF Page 64).

  • Dependent Care FSA (DCAP): $5,000 (PDF Page 46, 77). Note: The enrollment booklet lists the maximum as $7,500 (PDF Page 64).

• FSA Details: Contributions are pre-tax, reducing taxable income and FICA taxes (PDF Page 46, 64). The benefit is subject to a “use-it-or-lose-it” rule, unless the plan allows up to a $680 carryover or a 2.5-month grace period (cannot have both carryover and grace period) (PDF Page 65, 78).

• COBRA Administration: Federal law mandates continued benefits for employees experiencing a qualifying event (PDF Page 46). Consequences for non-compliance include fines up to $100/day to the IRS and up to $110/day to the Qualified Beneficiary (PDF Page 46).

Bourbon County Planning Commission Moratorium (PDF Page 86)

• The Planning Committee unanimously recommended an immediate moratorium requiring any new commercial or industrial business that is not agricultural in nature and is located in unincorporated areas of the county to obtain a special use permit before commencing operations (PDF Page 86).

• Purpose: To protect the county and residents while the Planning Committee develops more detailed and comprehensive zoning regulations (PDF Page 86).