The Regular Council Meeting on February 14, 2023 at Uniontown City Hall, was called to order at 7:03PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, and Amber Kelly. Also in attendance for all or part of the meeting were Mary Pemberton, City Superintendent Bobby Rich, Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, and City Clerk Sally Johnson.
SPECIAL CONSIDERATIONS/PROJECTS
Bourbon County Neighborhood Revitalization Program, Matt Quick – did not show up for meeting.
Ruritan Bathroom Project, Raymond “Skeet” George – Mr George was unable to attend. Project is completed. Water was shut off and lines drained in December. Water will be turned back on and they will be unlocked next week. Clerk Johnson is working on getting sign and thank you notes completed.
CITIZENS REQUEST
Mary Pemberton, on behalf of Uniontown Ruritan Club – club is planning family fun activities in the park for the summer – movies, music, etc. They will notify City Clerk of dates for the newsletter/webpage. It was suggested to contact Safe Valley Outfitters for assistance with the activities.
FINANCIAL REPORT
Treasurer Bolinger present the January 2023 Treasurer’s Report. Beginning Checking Account Balance for all funds was $343,551.97, Receipts $71,352.08, Transfers Out $3,026.00, Expenditures $38,977.45, Checking Account Closing Balance $372,900.60. Bank Statement Balance $391,883.92, including Checking Account Interest of $77.34, Outstanding Deposits $0, Outstanding Checks $18,983.32, Reconciled Balance $372,900.60. Water Utilities Certificates of Deposit $33,165.36, Sewer Utilities Certificate of Deposit $19,793.26, Gas Utilities Certificates of Deposit $33,442.36, Total All Funds, including Certificates of Deposit $459,301.58. Year-to-Date Interest in Checking Acct is $77.34, and Utility CDs $0 for a Total Year-to-Date Interest of $77.34. Also included the status of the Projects Checking Account for the month of January 2023, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. January Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00; for Total Transfers of $3,026.00. Net Income for the month of January $29,348.63, Year-to-Date Net Income $29,348.63. Budget vs Actual Gas Fund YTD Revenue $15,262.38 (9.7%), Expenditures $23,271.00 (10.3%); Sewer Fund YTD Revenue $2,932.49 (8%), Expenditures $1,402.00 (3.4%); Water Fund YTD Revenue $9,698.93 (7.9%), Expenditures $8,508.83 (5.3%); General Fund YTD Revenue $38,368.30 (25.6%), Expenditures $8,821.62 (4.8%); and Special Highway YTD Revenue $2,063.98 (27.7%), Expenditures $0 (0%). The February 2023 estimated payables in the amount of $71,778.12 were presented.
CONSENT AGENDA
Motion by Ervin, Second by Hartman, Approved 4-0, to approve Consent Agenda:
- Minutes of January 10, 2023 Regular Council Meeting
- Treasurer’s Report, Monthly Transaction Report & Accounts Payables
DEPARTMENT REPORTS
City Superintendent Rich reported KCC Inspection of gas system in January went well, no violations noted.
KRWA Annual Conference, March 28-30, Wichita, $180 plus lodging, meals
Motion by Kelly, Second by Ervin, Approved 4-0 to allow Bobby Rich to attend KRWA Annual Conference, March 28—30, 2023, in Wichita
Codes Enforcement Officer Coyan reported a dumpster is again at Smith Estate. Any progress will depend on the weather.
Safe Valley Outfitters has indicated that they would like to give back to the community. It was suggested to have Ruritan reach out to them to help with the summer fun nights planned.
Ongoing noise complaint issue in 400 block of Sherman Street was further investigated. Surrounding neighbors were interviewed with no complaints about the loud bass.
Complaints have been received regarding 404 Washington Street; another letter will be sent requesting a timeline for renovation.
A complaint was also noted regarding trailer full of debris in front of house at 202 Fourth Street-a letter will be sent to owner.
Clerk Johnson presented the 2023-2024 Projected Gas Supply Requirements.
Motion by Ervin, Second by Hartman, Approved 4-0 to approve the 2023-2024 Projected Gas Supply Requirements as presented
KRWA voting delegate needs appointed, usually Bobby Rich because he attends the conference.
Motion by Kelly, Second by Ervin, Approved 4-0 to appoint Bobby Rich as KRWA voting delegate and Brad Stewart as alternate delegate
A workshop on benefit-cost analysis will be presented April 19-20 in Manhattan by Kansas Department of Agriculture, Cooperating Technical Partnership with FEMA.
Motion by Esslinger, Second by Kelly, Approved 4-0 to send Sally Johnson to the BCA Workshop in Manhattan, April 19-20
There was a request for a rabies clinic again this year.
Motion by Ervin, Second by Kelly, Approved 4-0 to host a rabies clinic in March or April, preferably in March but whatever date vet has available
City Clerks and Municipal Finance Officers Association Spring Conference is March 22-24 in Manhattan. Clerk Johnson would prefer not going this year.
OJA Court Clerks Conference is March 3, Wichita. OJA will reimburse attendee, not the city.
Motion by Kelly, Second by Esslinger, Approved 4-0 to allow Sally Johnson to attend OJA Court Clerks Conference, March 3, Wichita
Kansas Government Finance Officers Association – Clerk Johnson would like to join membership and attend their Spring Symposium, March 30, Wichita. She would prefer to attend this instead of CCMFOA.
Motion by Ervin, Second by Kelly, Approved 4-0 to join KSGFOA and attend Spring Symposium, March 30, Wichita
Utility Hearings date this month is February 22. Clerk Johnson would like to change date for this month only to last day of the month, February 28. Hearing officers for February are Brad Stewart and Jess Ervin.
Lead service line inventory surveys were sent out with January billings, several have been returned.
Homestead Websites is raising their fee another $2.
COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – nothing
Councilman Stewart – absent
Mayor Jurgensen – nothing
OLD BUSINESS
Citywide Trash Service – the next public hearing will be March 14. Council should select a vendor for the service at the hearing. Notice of hearing has been sent to vendors and been published in the paper.
Spring citywide cleanup was discussed.
Motion by Hartman, Second by Ervin, Approved 4-0 to schedule a spring citywide cleanup for May 1-5 with three dumpsters, picked up when filled
School Pond Project – Don George, KDWPT, wants to inspect and review paperwork. Clerk Johnson will contact Bourbon County Public Works for cost of rock and hauling for their in-kind portion of the cost of the project.
Placemaking Project – Healthy Bourbon County Action Team is conducting their community perception survey around our placemaking project. Survey can be accessed online through their website or facebook page. Survey closes February 28.
American Rescue Plan Act update – Materials have been delivered and contractor plans to begin February 20 when we are closed for Presidents’ Day. Clerk Johnson will unlock for them.
KMGA/MMGA Prepay project – council is perceptive to participating at 30% load. Clerk Johnson will send contracts/agreements to attorney for review and contact KMGA for deadline for participating.
Motion by Hartman, Second by Ervin, Approved 4-0 to participate in the KMGA/MMGA Prepay Project at 30% load contingent upon attorney approval of contract/agreements
NEW BUSINESS
City Attorney – Bob Johnson, Johnson-Schowengerdt, has been our attorney of records for several years. He has been assigning our work to attorney Jacob Manbeck. Jacob Manbeck was appointed as prosecutor for municipal court in May 2022. Mr Manbeck has left Johnson-Schowengerdt and started his own firm. After discussion, Council directed Clerk to contact both attorneys to request quote of fee schedule for services, including prosecutor. Council will review fee schedules and determine attorney of record and prosecutor at next meeting.
Moved by Hartman, Second by Ervin, Approved 4-0, to adjourn at 8:26PM