There will be no Bourbon County Commission meeting on Nov. 8 because of the election.

CALL TO ORDER AT ________ by _____________________________

ROLL CALL: 

___ Jess Ervin ___ Danea Esslinger ___ Josh Hartman ___ Amber Kelly ___ Bradley Stewart

 

SPECIAL CONSIDERATIONS/PROJECTS

Uniontown Ruritan Bathroom Project, Skeet George –

 

CITIZENS REQUESTS

 

 

FINANCIAL REPORT

Charlene Bolinger – Financial reports

 

APPROVE CONSENT AGENDA

1. Minutes of October 11, 2022 Regular Council Meeting
2. Treasurers Report, Monthly Transaction Report & Accounts Payables

 

DEPARTMENT REPORTS

Superintendent:  Bobby Rich

 

 

Codes Enforcement:  Doug Coyan

 

 

Clerk Report:  Sally Johnson  

SOS Donation

Lead and Copper Rule Revision

Public Hearing for trash service, December 13

 

COUNCIL & COMMITTEE REPORTS

Councilman Ervin –

Councilwoman Esslinger –

Councilman Hartman –

Councilwoman Kelly –

Councilman Stewart–

Mayor Jurgensen –

 

OLD BUSINESS

School Pond Project –

 

Placemaking Project –

 

American Rescue Plan Act update–

 

 

NEW BUSINESS

Motion by __________, Second by ___________, Approved _______ to enter into executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss performance of non-elected personnel, the open meeting to resume at ­­­­___________.

 

 

ADJOURN Time ____________ Moved by ______________, 2^nd ___________________, Approved ___________

 

11-22 Informational Items

2022 Financials – November

Minutes are unapproved until the next meeting.

The Regular Council Meeting on October 11, 2022 at Uniontown City Hall, was called to order at 7:00PM by Mayor Jurgensen.  Council members present were Jess Ervin, Danea Esslinger (7:02), Amber Kelly, and Bradley Stewart.  Also in attendance for all or part of the meeting were Raymond George (Uniontown Ruritan), Kyle Knight (Knight’s Tree Service), City Superintendent Bobby Rich, City Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, and City Clerk Sally Johnson.

 

SPECIAL CONSIDERATIONS/PROJECTS

Ruritan Bathroom Project, Raymond “Skeet” George – Painting is supposed to be finished, electrician should be in next week.  He is trying to get LACO to donate the guttering.  Hopeful to have it finished by next month.  Clerk Johnson asked what times they wanted to have the locks set to unlock/lock – during central standard time, 7am-5pm, during central daylight time, 7am-10pm.  Signage for the doors needs to be ordered.  Council directed clerk to order blue background with braille.

 

Kyle Knight, Knight’s Tree Service, suggested trimming tree canopy over Washington Street from First Street to Seventh Street, Sherman Street from Fifth Street to Sixth Street, and the one tree on Sixth Street west of Methodist Church.

 

Motion by Kelly, Second by Ervin, Approved 4-0 to get quotes for trimming canopy over Washington Street from First Street to Seventh Street, Sherman Street from Fifth Street to Sixth Street, and the one tree on Sixth Street west of Methodist Church to a height of 18’ and back from street to main trunk and to be able to start within 10 days, not to exceed $3,500.

 

CITIZENS REQUEST

East Coast Trip Fundraiser – a group of junior high students are raising funds to take a trip to Washington DC, Mount Vernon, and Gettysburg in July 2023.  They are asking for donations to defray the cost.  The City of Uniontown historically does not donate tax revenue to fundraisers except the Send Off Seniors after graduation party.

 

FINANCIAL REPORT

Treasurer Bolinger presented the September 2022 Treasurer’s Report.  Beginning Checking Account Balance for all funds was $363,858.59, Receipts $42,963.45, Transfers Out $3,026.00, Expenditures $35,368.83, Checking Account Closing Balance $368,427.21. Bank Statement Balance $369,935.26, including Checking Account Interest of $30.37, Outstanding Deposits $0, Outstanding Checks $1,508.05, Reconciled Balance $368,427.21.  Water Utilities Certificates of Deposit $30,127.37, Sewer Utilities Certificate of Deposit $18,621.26, Gas Utilities Certificates of Deposit $28,406.10, Total All Funds, including Certificates of Deposit $445,581.94. Year-to-Date Interest in Checking Acct is $269.90, and Utility CDs $253.30 for a Total Year-to-Date Interest of $523.20.  Also included the status of the Projects Checking Account for the month of September 2022, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0.  September Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00, Total Transfers of $3,026.00.  Net Income for the month of September $4,568.62, Year-to-Date Net Income $44,683.71.  Budget vs Actual Water Fund YTD Revenue $86,225.64 (81.8%), Expenditures $82,163.60 (62.9%); Sewer Fund YTD Revenue $26,324.90 (73.7%), Expenditures $28,239.03 (68.9%); Gas Fund YTD Revenue $105,077.39 (75.3%), Expenditures $111,413.74 (45.4%); General Fund YTD Revenue $127,710.65 (99.4%), Expenditures $109,019.30 (66.0%); and Special Highway YTD Revenue $5625.70 (82.1%), Expenditures $7,768.61 (73.1%).  The October 2022 estimated payables in the amount of $33,126.10 were presented.

 

CONSENT AGENDA

Motion by Ervin, Second by Esslinger, Approved 4-0, to approve Consent Agenda:

• Minutes of September 13, 2022, Revenue Neutral Rate Hearing, Budget Hearing and Regular Council Meeting
• Treasurer’s Report, Monthly Transaction Report & Accounts Payables

 

DEPARTMENT REPORTS

Lead and Copper additional sample results have been received.  KDHE has invalidated the first sample results from 601 Fifth St and replaced it with the new sample results.  They will not accept the two additional samples as they are not on our approved site sampling plan.  KDHE is hosting a Public Meeting for Public Water Supply Lead and Copper Rule Implementation.  Clerk Johnson asked if Superintendent Rich and she could attend on October 12, 2022 in Chanute from 1-3PM.  Council gave permission for both to attend.

The east rollup door at the barn will not raise – one of the overhead springs is broken and both springs need replaced.  Codes Enforcement Officer Coyan will forward some recommendations for making repairs.

Rich thanked the Council for the vacation time.

 

Codes Enforcement Officer Coyan reported Smith Estate demolition is progressing and he feels they should have completed by the end of the month.

 

Clerk Johnson reminded Council that the November regular meeting was rescheduled for Tuesday, November 15, 7PM.  Councilmember Ervin and Kelly will be unable to attend.

 

Motion by Ervin, Second by Kelly, Approved 4-0 to reschedule November regular meeting on Wednesday, November 16, 2022, 7PM due to possible lack of quorum.

 

Clerk Johnson will post the rescheduled date and put in the newsletter and on the billing cards.

Bourbon County REDI Visioning Session II was rescheduled to October 12, 2022, 5:30PM, at Uniontown High School Commons Area.  RSVP by 10/10/22.  Jurgensen, Ervin, Stewart, and maybe Esslinger will attend.  Johnson will post the possible quorum attending and that no city business will be discussed.  She will also RSVP even though date has passed.

 

COUNCIL REPORT

Councilman Ervin – his Midwest Fertilizer email is no longer valid as he has changed jobs.

Councilwoman Esslinger – nothing

Councilman Hartman – absent

Councilwoman Kelly – has anyone claimed the stray black/white collie mix?  Animal Control Officer has been trying to catch, but unable to get close enough.

Councilman Stewart – has some recommendations for outdoor exercise equipment.

Mayor Jurgensen –USD 235 has some surplus chairs that they are giving away.  He had Rich get all he could for the Community Center, 54.  We will check to see if there is going to be any more available, then decide what to do with the metal folding chairs we currently have.

 

OLD BUSINESS

School Pond Project – Per Don George, KDWPT, we do not have to send out for bids again.  Two quotes were received for the placement of riprap – Eden Landscaping, $20,540, and Mix Contracting, $9,360.

 

Motion by Ervin, Second by Kelly, Approved 4-0 to award contract to Mix Contracting, $9,360

 

Timing of starting will have to be coordinated with Bourbon County Public Works (supplying 4”-6” rock) and Mix Contracting.

 

Placemaking Survey – Mayor Jurgensen has formed a committee for selecting outdoor exercise equipment and will be meeting soon.

 

American Rescue Plan Act update – no other quotes were received for the ADA restroom upgrade at City Hall.  Clerk Johnson will reach out to French Plumbing to see if he is still interested in submitting a quote.

 

Trunk or Treat is scheduled for October 31.  Clerk Johnson purchased three bags of mini tootsie pops.  Amber Kelly will distribute on behalf of the City.  Flu Shot Clinic, Monday, October 17 at Community Center.  November 1, KMU will conduct a water training on Lead and Copper Revised Rule and Surface Water Treatment.

 

NEW BUSINESS

None

 

Moved by Ervin, Second by Kelly, Approved 4-0, to adjourn at 8:43PM

Agenda
Bourbon County Commission Room
1st Floor, County Courthouse
210 S. National Avenue
Fort Scott, KS 66701
Date: November 1, 2022
1st District–Nelson Blythe Minutes: Approved: _______________
2nd District–Jim Harris Corrected: _______________________
3rd District–Clifton Beth Adjourned at: _______________
County Clerk–Ashley Shelton
MEETING HELD AT CITY HALL IN THE COMMISSION ROOM

BEGINNING at 9:00AM.

Call to Order
• Flag Salute
• Approval of Minutes from previous meeting
• Eric Bailey – Road & Bridge Report
• Approval of Accounts Payable
• Ashley Shelton – Gas Price Lock–in Contract
• Justin Meeks – County Counselor Comment
• Susan Bancroft – Chief Financial Officer Comment
o Transient Guest Tax
o Opioid Settlement Funds
• Shane Walker – Chief Information Officer Comment
• Public Comment
• Commission Comment
Justifications for Executive Session:
KSA 75–4319(b)(1) To discuss personnel matters of individual nonelected personnel to protect their privacy
KSA 75–4319(b)(2) For consultation with an attorney for the public body or agency which would be deemed privileged in the attorney–client relationship
KSA 75–4319(b)(3) To discuss matters relating to employer–employee negotiations whether or not in consultation with the representative(s) of the body or agency
KSA 75–4319(b)(4) To discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust, and individual proprietorships
KSA 75–4319(b)(6) For the preliminary discussion of the acquisition of real property
KSA 75–4319(b)(12) To discuss matters relating to security measures, if the discussion of such matters at an open meeting would jeopardize such security measures.