The Lake Fort Scott Advisory Board will meet on Saturday, March 26th, 2022 at 9:00 a.m. at the City Hall Commission meeting room at 123 S. Main Street, Fort Scott, Kansas. This meeting is open to the public.
The meeting will be available on the City’s YouTube channel.
PLEASE NOTE: THE MEETING WILL BE HELD AT CITY HALL IN UNIONTOWN @ 6PM.
County Commission Room
1st Floor, County Courthouse
210 S. National Avenue
Fort Scott, KS 66701
Date: March 22, 2022
1st District-Lynne Oharah Minutes: Approved: _______________
2nd District-Jim Harris Corrected: _______________________
3rd District-Clifton Beth Adjourned at: _______________
County Clerk-Ashley Shelton
AMENDED!!!!!
MEETING HELD IN CITY HALL AT UNIONTOWN AT 6:00PM.
Call to Order
• Flag Salute
• Approval of Minutes from previous meeting
• Eric Bailey – Road and Bridge Report
• Resolution for Liquor Sales in the County
• County Counselor Comment
• Susan Bancroft, Finance Director Comment
o End of Year Report
• Public Comment
• Elected Officials Comment
• Commission Comment
Justifications for Executive Session: KSA 75-4319(b)(1) To discuss personnel matters of individual nonelected personnel to protect their privacy KSA 75-4319(b)(2) For consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship KSA 75-4319(b)(3) To discuss matters relating to employer-employee negotiations whether or not in consultation with the representative(s) of the body or agency KSA 75-4319(b)(4) To discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust, and individual proprietorships KSA 75-4319(b)(6) For the preliminary discussion of the acquisition of real property KSA 75-4319(b)(12) To discuss matters relating to security measures, if the discussion of such matters at an open meeting would jeopardize such security measures.
MANHATTAN, Kansas — The Kansas Department of Agriculture has now identified two new counties which have confirmed cases of highly pathogenic avian influenza (HPAI) as the disease outbreak continues in Kansas and nationwide. Samples from birds exhibiting HPAI symptoms in a non-commercial backyard mixed-species flock (poultry) in Dickinson County and also in a non-commercial backyard mixed-species flock (non-poultry) in rural Sedgwick County were confirmed today by the National Veterinary Services Laboratories in Ames, Iowa.
KDA is working closely with USDA–APHIS on a joint incident response in both of the new locations. KDA officials quarantined the affected premises, and birds on both properties will be depopulated to prevent the spread of the disease.
Anyone involved with poultry production from the small backyard chicken owner to the large commercial producer should review their biosecurity activities to assure the health of their birds. Find guidance on biosecurity on the KDA Division of Animal Health webpage at agriculture.ks.gov/AvianInfluenza. Going forward, any additional confirmed cases will be shared directly with local communities and announced on the KDA Avian Influenza webpage, rather than through a statewide news release.
Highly pathogenic avian influenza (HPAI) is a highly contagious viral disease that can infect chickens, turkeys and other birds and can cause severe illness and/or sudden death in infected birds. Attentively monitor your birds for symptoms of HPAI which include: coughing, sneezing, nasal discharge, and other signs of respiratory distress; lack of energy and appetite; decreased water consumption; decreased egg production and/or soft-shelled, misshapen eggs; incoordination; and diarrhea. Avian influenza can also cause sudden death in birds even if they aren’t showing other symptoms.
If these symptoms are observed in your birds, immediately contact your veterinarian. If you don’t have a regular veterinarian, contact KDA’s Division of Animal Health office toll-free at 833-765-2006.
According to the U.S. Centers for Disease Control and Prevention, the recent HPAI detections do not present an immediate public health concern. No human cases of these avian influenza viruses have been detected in the United States. Birds and eggs from the infected flock will not enter the food system. As a reminder, the proper handling and cooking of all poultry and eggs to an internal temperature of 165 ˚F is recommended as a general food safety precaution.
As part of existing avian influenza response plans, federal and state partners are working jointly on additional surveillance and testing in areas around the affected flocks. The United States has the strongest AI surveillance program in the world, and USDA is working with its partners to actively look for the disease in commercial poultry operations, live bird markets and in migratory wild bird populations.
For more information about HPAI, including current status of the confirmed cases in other states as well as more information about biosecurity for your flock, go to KDA’s avian influenza webpage at agriculture.ks.gov/AvianInfluenza or call KDA at 833-765-2006.
Agenda
Bourbon County Commission Room
1st Floor, County Courthouse
210 S. National Avenue
Fort Scott, KS 66701
Tuesdays starting at 9:00
Date: March 22, 2022
1st District-Lynne Oharah Minutes: Approved: _______________
2nd District-Jim Harris Corrected: _______________________
3rd District-Clifton Beth Adjourned at: _______________
County Clerk-Ashley Shelton
MEETING HELD IN THE COMMISSION ROOM
Call to Order
• Flag Salute
• Approval of Minutes from previous meeting
• Eric Bailey – Road and Bridge Report
• Resolution for Liquor Sales in the County
• County Counselor Comment
• Susan Bancroft, Finance Director Comment
o End of Year Report
• Public Comment
• Elected Officials Comment
• Commission Comment
Justifications for Executive Session: KSA 75-4319(b)(1) To discuss personnel matters of individual nonelected personnel to protect their privacy KSA 75-4319(b)(2) For consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship KSA 75-4319(b)(3) To discuss matters relating to employer-employee negotiations whether or not in consultation with the representative(s) of the body or agency KSA 75-4319(b)(4) To discuss data relating to financial affairs or trade secrets of corporations, partnerships, trust, and individual proprietorships KSA 75-4319(b)(6) For the preliminary discussion of the acquisition of real property KSA 75-4319(b)(12) To discuss matters relating to security measures, if the discussion of such matters at an open meeting would jeopardize such security measures.
To view the Bourbon County Bank Reconciiation for the prior year:
Governor Declares Drought Emergency, Warnings and Watches for Kansas Counties
The Governor’s Drought Team examines conditions; and recommends updates to the Governor
Today, Governor Kelly approved updated drought declarations for Kansas counties with Executive Order #22-03. This drought declaration places all 105 Kansas counties either in watch, warning or emergency status.
“The majority of the state of Kansas has experienced drought or abnormally dry conditions for the past several months,” said Governor Kelly. “Unfortunately, these conditions are forecast to persist or get worse, so I strongly encourage Kansans to be mindful of drought conditions and work to minimize the threat of fires across the state.”
The drought declaration placed 19 counties into an emergency status, 61 counties in a warning status and 25 into a watch status. This action was recommended by Connie Owen, Director of the Kansas Water Office and Chair of the Governor’s Drought Response Team. Kansas has continued to experience drier than normal conditions all across the state. Most areas have a departure from normal precipitation of more than three inches over the last six months.
“We have watched drought conditions continue to get worse since this past fall or longer in some areas, causing concern with groundwater supplies, reservoirs, stream flow, crop production, elevated wildfire risk and more,” said Owen. “The Governor’s Drought Response Team will continue to monitor the situation and make recommendations to the Governor as necessary, as future outlooks call for drought conditions to persist as we enter spring.”
Through an interagency agreement between the Kansas Water Office, Kansas Department of Wildlife and Parks and Kansas Division of Emergency Management, counties in emergency stage are eligible for emergency use of water from certain state fishing lakes. These counties also become eligible for water in some Federal reservoirs.
Individuals and communities need to contact the Kansas Water Office for a water supply request prior to any withdrawals from lakes. These requests will in turn be referred to the appropriate office to obtain necessary permits to withdraw requested water.
This Executive Order shall remain in effect for those counties so identified until rescinded by Executive Order or superseded by a subsequent Executive Order revising the drought stage status of the affected counties.
Effective immediately, Executive Order #22-03:
The Governor’s Drought Response Team will continue to watch the situation closely and work to minimize the effects drought has on Kansans.
For more detailed information about current conditions, see the Kansas Climate Summary and Drought Report on the Kansas Water Office website at kwo.ks.gov.
County Drought Stage Declarations:
Drought Emergency: Barber, Chautauqua, Clark, Comanche, Cowley, Finney, Grant, Gray, Hamilton, Harper, Haskell, Kearny, Meade, Montgomery, Morton, Seward, Stanton, Stevens, Sumner
Drought Warning: Barton, Butler, Cheyenne, Clay, Cloud, Decatur, Dickinson, Edwards, Elk, Ellis, Ellsworth, Ford, Geary, Gove, Graham, Greeley, Harvey, Hodgeman, Jewell, Kingman, Kiowa, Labette, Lane, Lincoln, Logan, Marion, Marshall, McPherson, Mitchell, Morris, Nemaha, Neosho, Ness, Norton, Osborne, Ottawa, Pawnee, Phillips, Pottawatomie, Pratt, Rawlins, Reno, Republic, Rice, Riley, Rooks, Rush, Russell, Saline, Scott, Sedgwick, Sheridan, Sherman, Smith, Stafford, Thomas, Trego, Wallace, Washington, Wichita, Wilson
Drought Watch: Allen, Anderson, Atchison, Bourbon, Brown, Chase, Cherokee, Coffey, Crawford, Doniphan, Douglas, Franklin, Greenwood, Jackson, Jefferson, Johnson, Leavenworth, Linn, Lyon, Miami, Osage, Shawnee, Wabaunsee, Woodson, Wyandotte
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WASHINGTON, March 17, 2022— The U.S. Department of Agriculture (USDA) has clarified the definition of a spot market sale and hog eligibility under the Spot Market Hog Pandemic Program (SMHPP), which assists producers who sold hogs through a spot market sale from April 16, 2020, through Sept. 1, 2020. Hog producers will also now be required to submit documentation to support information provided on their SMHPP application. USDA’s Farm Service Agency (FSA) will accept applications through April 29, 2022, which is an extension of the April 15, 2022, deadline previously set for the program.
USDA is offering the SMHPP in response to a reduction in packer production due to the COVID-19 pandemic, which resulted in fewer negotiated hogs being procured and subsequent lower market prices. The program is part of USDA’s broader Pandemic Assistance for Producers initiative and addresses gaps in previous assistance for hog producers.
“Since opening signup for the Spot Market Hog Pandemic Program, we have heard from stakeholders and interested parties who have expressed concern and confusion about eligibility criteria, particularly as they related to the definition of a spot market sale and the definition of an eligible hog,” said FSA Administrator Zach Ducheneaux. “We have clarified the intent and scope of this program to target assistance to hog producers who were hard-hit by the pandemic but have not been included in other forms of assistance. In updating the SMHPP, we are working to provide new, broader, and more equitable opportunities for farmers, ranchers and producers.”
SMHPP Program Updates
When the pandemic disrupted normal marketing channels, including access to packers, producers sold their hogs through cash sales to local processors or butchers, direct sales to individuals and third-party intermediaries, including sale barns or brokers. The use of third-party intermediaries was the only available marketing alternative for many producers and are now included in SMHPP. The only direct to packer sales that are eligible for SMHPP are those through a negotiated sale. Hogs sold through a contract that includes a premium above the spot-market price or other formula such as the wholesale cut-out price remain ineligible. Hogs must be suitable and intended for slaughter to be eligible. Immature swine (pigs) are ineligible.
FSA will now require documentation to support the accuracy of information provided on the FSA-940 Spot Market Hog Pandemic Program application, including the number of hogs reported on the application that were sold through a spot market sale and how the price was determined for the sale.
SMHPP payments will be calculated by multiplying the number of head of eligible hogs, not to exceed 10,000 head, by the payment rate of $54 per head. To ensure SMHPP funding availability is disbursed equitably to all eligible producers, FSA will now issue payments after the application period ends. If calculated payments exceed the amount of available funding, payments will be factored.
Applying for Assistance
Eligible hog producers can apply for SMHPP by April 29, 2022, by completing the FSA-940, Spot Market Hog Pandemic Program application, along with required supporting documentation. Producers can visit farmers.gov/smhpp for examples of supporting documentation, information on applicant eligibility and more information on how to apply.
Applications can be submitted to the FSA office at any USDA Service Center nationwide by mail, fax, hand delivery or via electronic means. To find their local FSA office, producers should visit farmers.gov/service-locator. Hog producers can also call 877-508-8364 to speak directly with a USDA employee ready to offer assistance.
USDA touches the lives of all Americans each day in so many positive ways. Under the Biden-Harris Administration, USDA is transforming America’s food system with a greater focus on more resilient local and regional food production, fairer markets for all producers, ensuring access to safe, healthy and nutritious food in all communities, building new markets and streams of income for farmers and producers using climate smart food and forestry practices, making historic investments in infrastructure and clean energy capabilities in rural America, and committing to equity across the Department by removing systemic barriers and building a workforce more representative of America. To learn more, visit usda.gov.
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USDA is an equal opportunity provider, employer, and lender.
NEWS RELEASE – CITY COMMISSION VACANCY
Effective March 16th, 2022, Harold “Pete” Allen has resigned his position as City Commissioner on the Fort Scott City Commission. Persons interested in applying to fill the position vacated by Commissioner Pete Allen are asked to submit a letter of interest to: City Clerk, Diane Clay at 123 S. Main, Fort Scott, Kansas 66701 or by email at [email protected]. Letters of interest must be received by the City Clerk by 12:00 p.m. on Monday, March 28th, 2022. Only individuals who reside in the city limits of Fort Scott are eligible to apply. Once the appointment has been made, it will become effective at the April 5th, 2022 City Commission meeting and the term will expire in December of 2024.
Any additional information or questions may be obtained by contacting Diane Clay, City Clerk at 620-223-0550.
Kansas Senators Respond to Zelenskyy’s Address to Congress
Senators will Travel to Poland and Germany This Weekend
(Washington, D.C., March 16, 2022) – U.S. Senators Roger Marshall, M.D. and Jerry Moran issued the following statements after Ukrainian President Volodymyr Zelenskyy’s address to Congress this morning. Additionally, Senators Marshall and Moran will be traveling to Poland and Germany this weekend to gain more insight on needed security support for Ukraine and NATO readiness.
“The courage and bravery of the Ukrainian people have inspired all of us. President Zelenskyy challenged our nation that if you want to be a leader of the world you have to be the leader of peace. But, you can’t obtain peace if you are leading from behind – we need President Biden and Europe to step up and lead,” said Senator Marshall. “We have the ability to show more compassion and to get more humanitarian aid. But, there is so much more that we could do short of American boots on the ground and American pilots in the air. We can arm Ukrainians and get them MiG-29s and A-10s. But, our sanctions have to be real – right now our President is just shouting in the wind. Specifically, President Biden’s sanctions on Russian energy don’t go into effect until June 24th – once again our President is late to act.”
“President Zelenskyy’s address to Congress was a powerful and moving reminder that the United States must continue to take action to aid Ukraine in its fight against Russia’s unprovoked attack, assist refugees fleeing Ukraine, support our NATO allies and make certain Vladimir Putin pays for his aggression,” said Senator Moran. “The United States has the capability to provide further resources to Ukrainians through defensive military equipment, food aid and medical supplies. We must demonstrate through our actions that we stand with Ukraine and our European allies in the fight for democracy.”
Background:
Senators Marshall and Moran joined Senator Lindsey Graham (SC) in introducing a resolution calling for Vladimir Putin and members of his regime to be held accountable for the numerous acts of war crimes, aggression, and human rights abuses conducted under his watch. The resolution passed unanimously in the Senate yesterday.
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There will be a Special Meeting of the Fort Scott City Commission held at 2:00 p.m. on Wednesday, March 16th, 2022. This meeting will be held to accept the resignation of Commissioner Pete Allen.
This meeting will be held at 123 S. Main Street in the City Commission meeting room and will be broadcast on the City’s you tube channel. This meeting is open to the public.
March 8, 2022 Tuesday 9:00 am
The Bourbon County Commission met in open session with all three Commissioners and the County Deputy Clerk present.
Ann Dare, Matt Crystal, Don Coffman, Clint Walker, Bill Martin, Jason Silvers, Ben Cole, Rob Harrington, and Matt Quick were present for some or all of the meeting.
Clifton made a motion to approve the previous meetings minutes. Lynne seconded. All approved.
Eric Bailey presented culvert permits. A culvert extension for John Burlow, 920th St, Moran, KS. Lynne made a motion to approve the permit. Clifton seconded. All approved. A culvert extension for Paul Hopkins at 2528 240th. Lynne made a motion to approve the permit. Clifton seconded. All approved. Thomas Russell at 135th & Maple for a culvert. Lynne made a motion to approve the permit. Clifton seconded. All approved. A new culvert for Larry Snyder a quarter of a mile north of 205th & 31 Hwy on the west side of the road. Lynne made a motion to approve the permit for Larry Snyder at 2379 190th St, Fulton, KS. Clifton seconded. All approved.
Eric presented the 2022 Management Plan for Noxious Weed Plan. Lynne made a motion to accept the plan. Clifton seconded. All approved. Next, Eric presented 2022 Annual Noxious Weed Eradication Progress Report. Lynne made a motion to accept the report. Clifton seconded. All approved.
Eric spoke on hay bids. He stated that the two usual spots are Elm Creek, Native Road and recommended the Radio Tower that has approximately 3 acres at 1131 250th St. This will be put out for bid for all three locations and the bids brought back to the commissioners.
Eric stated the bridge at 115th & Range is back open as of this morning. The next project will be at 30th & Ivory there is another void that we need to fill in.
Eric reminded everyone of the work session to be held next Tuesday, March 15th at 1pm. We’ll bring some prices on what we think it will cost to produce asphalt this year. Our 6422 oil is locked in at $560/ton through May.
Eric stated they are still working on the final punch list regarding Windmills. Spoke with Jeff Spangler yesterday and we are following the road use agreement.
Railroad crossing at 240th will be taken care of this Wednesday working with BSNF to extend the culvert. We will be looking at a couple of others as well.
Snow Removal & Mowing Bids – tabled until March 29th.
There was discussion of liquor sales in the county. Justin stated that we are a nonzoned county so we can follow state guidelines or make our own. Susan stated that the local alcohol tax is something that we’ve never received. One third goes to general fund, one third to special parks and one third to special alcohol fund. The
revenue coming off of that would be new to the county. Right now we levy for special parks and special alcohol so at least maybe we wouldn’t have to levy for that anymore. A resolution will be created and presented at the next commission
meeting.
Lora Holdridge discussed the 17 County Meeting that Bourbon County will be hosting in the fall. It was determined that September would be the better month. Exact date and other details will be determined at a later date. Lynne suggested inviting
Jay Hall, KAC Attorney to speak. Susan said she would give him a call when a date has been set.
Counselor Comments: Clifton made a motion for Executive Session KSA 75-4319(b)(1)
to discuss personnel matters of individual nonelected personnel to protect their privacy including 3 commissioners, Justin Meeks and Susan Bancroft for 7 minutes returning at 9:40am. Lynne seconded. All approved. Clifton made a motion to
return to normal session at 9:40am. No action. Lynne seconded. All approved.
Clifton made a motion for Executive Session KSA 75-4319(b)(1) to discuss personnel matters of individual nonelected personnel to protect their privacy including 3 commissioners, Justin Meeks, Susan Bancroft, and Dave Bruner for 10 minutes
returning at 9:53am. Lynne seconded. All approved. Clifton made a motion to return to normal session at 9:53am. No action. Lynne seconded. All approved.
Clifton made a motion to for Executive Session KSA 75-4319(b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship dealing with hospital contracts including 3
commissioners, Justin Meeks and Susan Bancroft returning at 10:14am. Lynne
seconded. All approved. Clifton made a motion to return to normal session at
10:14am with no action. Lynne seconded. All approved.
Finance Director Comments: Susan gave an update on financials. We have worked through January 31st. Patty is working on getting through February. We had another director meeting and had good discussions. I would like to put together an
administrative policy handbook. It will take a good year to get through it. It really talks through how we handle certain situations. Within that administrative policy handbook would also be our personnel handbook that we are working on. I’ve had
good feedback from most of the directors and elected officials. It’s been good for us to get together and work together on some things.
Public Comment: Anne Dare asked for clarification of audit violations and how they affect grants and why are we still in violation and why isn’t it cleaned up? What’s
going to be done different so we can get out of this cycle?
Susan responded to the questions as follows: The audit letter was dated September 10th, 2021. You are almost through 2021 completely when we got our final audit. Anything that happened before that period of time is going to be very difficult to change. Depending on the issue. October tax rolls is our biggest audit violation that we are going to have. Too much money was paid out to the taxing entities. It leaves our cash balances in a negative. We over paid and that couldn’t be corrected until the January distribution in 2022. In the January distribution she reduced the amounts paid out to the taxing entities. Nothing we can do about that. Stated it was a system error but I have no validation of that. I would need to go back through the CIC notes but that is something that Patty worked with CIC on. At the end of 12/31/21 there will be 50 funds in the negative. Reconciliation of cash in bank to the counties accounting records are complete we should not have a violation of that this year. We’ve tied out all the records and right now the things that I’m doing is to make sure we don’t have any budget violations. If a revenue is booked into an expense account that could show us understating our expenses. Those are the things I’m fixing. Things have not been coded correctly. Reconciliation of our annual tax roll. There will still be an audit violation for that. Public works billings that were fixed the very first part of 2021. Jennifer has done a great job in that area and has everything lined back out and approximately the $100,000 we were short has been collected. Maybe about $10,000 we are going to have to write off. We have put some controls in at the landfill and how they reconcile their cash everyday and we match it to a report. That was done at the end of 2020.
Preparation of financial statements. We are trying to get to a point where we are monthly producing something to give to the commission and department heads because they have not received a budget report in months. Getting things lined out in the Treasurer’s office has been challenging, but we are getting there.
There was another concern with inmate monies put into a separate checking account and how those monies are deciphered. That is internal controls that we need to work on with the Sheriff’s and Corrections departments. That will be the next big thing we will tackle.
County Attorney’s diversion funds, same situation as the inmate funds. Concern with rotation of duties. The reason you have rotation of duties is to catch any kind of fraud that could potentially be going on.
In the Clerk’s office, they have several different people that do vouchering and checking those things. We’ll have to get to the same type of situation in the Treasurer’s office.
When you ask about grants, it specifically asks you on these federal grants have you had any audit violations? I have to answer that, yes. It then asks what type of violations? The ones I would be really concerned with is the billings which means we didn’t have a very good internal control system. The preparation of financial statements is a big one. Not matching cash in bank to accounting records is another big one. We are not going to show favor with those kinds of violations. We will still have some violations for 2022.
Don Coffman asked if there was a policy in place for the whistles being put in. Is there a certain size limit? Jim stated we have a very extensive handbook on culverts, right-of-ways, easements, etc. If it is a big ditch, we’ll do a water hydraulic study from Ag Engineer. They then tell us what size. If it is a standard ditch we just match it up.
Elected Official Comments: No comment.
Commission Comment: Lynne stated that the commission meeting for March 22nd will be at 6pm, City Hall in Uniontown. Jim stated that it’s time for the Commissioners to pay their dues to the Kansas County Commission Association. Lynne made a motion to continue membership in the KCCA. Clifton seconded. All approved.
At 10:29am, Clifton made a motion to adjourn. Lynne seconded. All approved.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Jim Harris, Chairman
(ss) Lynne Oharah, Commissioner
___________________, Commissioner
ATTEST:
Doretta Neville, Bourbon County Deputy Clerk
March 15, 2022, Approved Date
The governing body of the City of Uniontown will be in attendance at the March 22, 2022 county commission meeting but will not be conducting city business, submitted by Sally Johnson, UniontownCity Clerk/Municipal Court Clerk.
The Regular Council Meeting on March 8, 2022 at Uniontown City Hall, was called to order at 7:00 PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger (7:05), Josh Hartman, Amber Kelly, and Bradley Stewart. Also in attendance for all or part of the meeting were Rachel Carpenter, Healthy Bourbon County Action Team, Raymond “Skeet” George, Uniontown Ruritan, Arlie Bess, Mauriel Whisenhunt, City Superintendent Bobby Rich, City Treasurer Charlene Bolinger, and City Clerk Sally Johnson.
SPECIAL CONSIDERATIONS/PROJECTS
Rachel Carpenter, Healthy Bourbon County Action Team, gave an explanation of the Placemaking Pathway. Adding outdoor exercise equipment, public restrooms, pickleball court, etc would be projects that could be partially funded with a pathway grant; however, in order to qualify for a grant a pledge would have to be signed.
Motion by Ervin, Second by Kelly, Approved 3-2 (Esslinger, Stewart) to sign the Pathways to a Healthy Community Pledge Placemaking Package with Sally Johnson as contact person and submit to Healthy Bourbon County Action Team
CITIZENS REQUEST
Raymond “Skeet” George, Ruritan – asked about the Ruritan funding a public bathroom in or near the park. He presented a sketch and ideas were discussed. He asked that the City apply for a REDI grant for the project. He will work with an engineer to get some cost estimates.
Arlie Bess – had questions about the discussion the Council has been having on storage containers. He has two and wanted to know if he would have to get rid of them. Discussions are preliminary but if an ordinance was passed, his containers would be grandfathered in.
Mauriel Whisenhunt – had questions about the discussion the Council has been having on citywide trash service. She has a house and a business, would she have to pay for two trash service fees? Discussions are preliminary, but that is a good question and will be considered in future discussions.
FINANCIAL REPORT
Treasurer Bolinger presented the February Treasurer’s Report. Beginning Checking Account Balance for all funds was $361,861.00, Receipts $50,364.54, Transfers Out $12,776.00, Expenditures $60,806.42, Checking Account Closing Balance $338,643.12. Bank Statement Balance $353,490.41, including Checking Account Interest of $27.26, Outstanding Deposits $0, Outstanding Checks $14,847.29, Reconciled Balance $338,643.12. Water Utilities Certificates of Deposit $30,063.99, Sewer Utilities Certificate of Deposit $18,566.16, Gas Utilities Certificates of Deposit $28,346.12, Total All Funds, including Certificates of Deposit $415,619.39. Year-to-Date Interest in Checking Acct is $55.71, and Utility CDs $74.84 for a Total Year-to-Date Interest of $130.55. Also included the status of the Projects Checking Account for the month of February 2022, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. February Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00, to Capital Improvement-Streets $250.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00, to Capital Improvement-Streets $750.00; from Gas Fund to Capital Improvement-Streets $6,250.00; and from General Fund to Capital Improvement-Streets $2,500, Total Transfers of $12,776.00. Net Loss for the month of February $23,217.88, Year-to-Date Net Income $14,899.62. Budget vs Actual Water Fund YTD Revenue $17,272.29 (16.4%), Expenditures $18,274.04 (14.0%); Sewer Fund YTD Revenue $5,470.50 (15.3%), Expenditures $8,504.42 (20.7%); Gas Fund YTD Revenue $29,400.22 (21.1%), Expenditures $19,466.90 (7.9%); General Fund YTD Revenue $38,577.30 (30.0%), Expenditures $22,785.51 (13.8%); and Special Highway YTD Revenue $1,784.86 (26.1%), Expenditures $397.28 (3.7%). The March 2022 estimated payables in the amount of $22,828.49 were presented.
CONSENT AGENDA
Motion by Ervin, Second by Esslinger, Approved 5-0, to approve Consent Agenda:
DEPARTMENT REPORTS
Superintendent Rich asked for permission to get a dumpster to remove the storage building at 112 Second St and to clean up those two lots.
Motion by Kelly, Second by Esslinger, Approved 5-0 to allow Bobby Rich to get what is needed to remove the storage building and clean up the lots at 112 Second St
Codes Enforcement Officer Coyan was absent so discussion on shipping/storage containers, accessory/storage buildings, fences regulations and citywide solid waste was tabled until next month.
Clerk Johnson informed the Council that KDHE is soliciting for drinking water and wastewater infrastructure projects to fund.
The legal bills for the transfer of 105 Third St have been received. She asked for clarification of what was to be billed to the buyer and what was the City’s responsibility. The amount to bill to the buyer is $76.
She reminded the Council that League of Kansas Municipalities’ Governing Body Institute & Mayors Conference is April 29-30 at Manhattan
COUNCIL REPORT
Councilman Ervin – nothing
Councilwoman Esslinger – nothing
Councilman Hartman – asked about spring citywide cleanup. After discussion
Motion by Hartman, Second by Esslinger, Approved 5-0 to schedule a spring citywide cleanup for April 25-29 with dumpsters picked up when filled and the number of dumpsters to be determined by current cost
Councilwoman Kelly – was approached about someone wanting to purchase a corner lot to put an RV on to live in until something could be built. They were encouraged to attend a council meeting to present their request. The City does not allow people to live in RVs.
Councilman Stewart – nothing
Mayor Jurgensen – wants another rabies clinic. Clerk Johnson will contact Marmaton Valley Vet Clinic to get one scheduled. If after March 31, those attending will not be charged a late fee for registration.
OLD BUSINESS
Wholesale water supply – Rate ordinances were acquired from City of Fort Scott for 2013 to present. Rate ordinances for the same period were requested from Bourbon County Consolidated Rural Water District #2 but not received yet. Councilman Ervin has worked up some figures but forgot to bring them. The discussion will continue next month.
Pond Improvement Project – USD 235 asked if we were still planning to use the rock piled north of the pond and were told yes. The rest of the project will be completed in the summer. Clerk Johnson was reminded to order fish food.
City Utility Low-Interest Loan update – A couple more have paid in full. We may be able to pay an additional $10,000 back in a couple more months.
American Rescue Plan Act update – Clerk Johnson stated that the first report required by Treasury is due April 30, 2022. She is attending webinars on compliance and how to complete required documentation.
Street Repair – Increases in oil prices may increase the cost of asphalt. We may not be able to complete as much as we initially thought. Discussion will continue next month. The Bourbon County Commission will hold their March 22, 2022 commission meeting at Uniontown Community Center. If the councilmembers plan to attend a notice will have to be posted, that they may be there but not to conduct city business. Public Works Director Bailey has contacted Councilmember Kelly to attend the next commission meeting to discuss the resurfacing of Maple Road from Uniontown to Bronson.
NEW BUSINESS
Special Event CMB License-Union Station – they are the weigh-in location for the fishing tournament and would like to be able to allow anglers to consume on premises during the tournament, May 28, from 6AM to 11:59PM.
Motion by Hartman, Second by Ervin, Approved 5-0 to approve the Special Event CMB License for Union Station for May 28, 2022, 6AM to 11:59PM
City Sewer at Union Station – they asked if it was a possibility. After discussion, the Council consensus is not at this time.
Motion by Ervin, Second by Stewart, Approved 5-0 to enter into executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss performance and applicants of non-elected personnel positions, the open meeting to resume at 8:45
Johnson called in at 8:43, out at 8:44. Meeting resumed at 8:45.
Motion by Hartman, Second by Kelly, Approved 4-0-1 (Ervin abstain) to hire Ginger Ervin for cleaning/water sampling position, cleaning will be $10/hour, water sampling will be $3/sample
Moved by Ervin, Second by Kelly, Approved 5-0, to adjourn at 8:49PM
