Unapproved minutes
The Regular Council Meeting on December 13, 2022 at Uniontown City Hall, was called to order at 7:00PM by President of Council Ervin. Council members present were Jess Ervin, Danea Esslinger, Josh Hartman, and Bradley Stewart. Also in attendance for all or part of the meeting were Joshua Bales and Jason Thompson-Green Environmental Services, Linda and Danny Nation-4 States Sanitation, Raymond “Skeet” George, Joe George, Mary Pemberton, City Attorney Jacob Manbeck, City Superintendent Bobby Rich, Codes Enforcement Officer Doug Coyan, City Treasurer Charlene Bolinger, and City Clerk Sally Johnson.
SPECIAL CONSIDERATIONS/PROJECTS
Public Hearing for city trash service – Attorney Manbeck opened the hearing. There was discussion with the vendor representatives about services they can offer and current private residential rates. There were no comments from the citizens in attendance. Over the next three months the City will finalize the planning of the proposed trash service.
Ruritan Bathroom Project, Raymond “Skeet” George – Mr George requested a recess for the Council to walk to the restroom to view progress.
Motion by Stewart, Second by Esslinger, Approved 4-0 to recess for 5 minutes to view the progress
Open meeting resumed at 7:26PM.
Mr George would like to have guttering put on the building, LACO will donate if there is a sign acknowledging the donation. A list of entities/individuals that donated time and service to the construction will be given to Clerk Johnson to send thank you notes. Clerk Johnson will research a sign for the building that acknowledges the building provided by Uniontown Ruritan and those who donated time/service to the project. Total cost of the facility is upwards of $50,000.
Motion by Hartman, Second by Esslinger, Approved 4-0 to allow signs acknowledging those responsible for the construction of the restroom building
Councilman Ervin asked to have the custodial job description amended to include the cleaning of the new restroom facilities.
CITIZENS REQUEST
None
Motion by Hartman, Second by Stewart, Approved 4-0 to enter into executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1) in order to discuss performance on non-elected personnel, open meeting to resume at 7:30PM
Open meeting resumed at 7:30PM. Council presented bonuses to staff.
FINANCIAL REPORT
Treasurer Bolinger present the November 2022 Treasurer’s Report. Beginning Checking Account Balance for all funds was $363,706.17, Receipts $37,281.81, Transfers Out $12,776.00, Expenditures $33,573.47, Checking Account Closing Balance $354,638.51. Bank Statement Balance $356,257.28, including Checking Account Interest of $49.96, Outstanding Deposits $216.27, Outstanding Checks $1,835.04, Reconciled Balance $354,638.51. Water Utilities Certificates of Deposit $30,159.60, Sewer Utilities Certificate of Deposit $18,668.01, Gas Utilities Certificates of Deposit $28,436.60, Total All Funds, including Certificates of Deposit $431,902.72. Year-to-Date Interest in Checking Acct is $361.40, and Utility CDs $362.78 for a Total Year-to-Date Interest of $724.18. Also included the status of the Projects Checking Account for the month of November 2022, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. November Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00 and to Capital Improvement-Streets $250.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00 and to Capital Improvement-Streets $750.00; from Gas Utility Fund to Capital Improvement-Streets $6,250.00; from General Fund to Capital Improvement-Streets $2,500.00, Total Transfers of $12,776.00. Net Loss for the month of November $9,067.66, Year-to-Date Net Income $30,895.01. Budget vs Actual Water Fund YTD Revenue $108,458.97 (102.9%), Expenditures $100,869.46 (77.2%); Sewer Fund YTD Revenue $32,090.30 (89.9%), Expenditures $32,458.78 (79.1%); Gas Fund YTD Revenue $113,457.96 (81.3%), Expenditures $144,157.30 (58.8%); General Fund YTD Revenue $140,825.06 (109.6%), Expenditures $133,508.49 (80.8%); and Special Highway YTD Revenue $7,661.33 (111.8%), Expenditures $10,620.81 (99.9%). The December 2022 estimated payables, including end of year transfers, in the amount of $51,747.08 were presented.
CONSENT AGENDA
Motion by Esslinger, Second by Hartman, Approved 4-0, to approve Consent Agenda:
- Minutes of November 7, 2022, Regular Council Meeting
- Treasurer’s Report, Monthly Transaction Report & Accounts Payables
DEPARTMENT REPORTS
City Superintendent Rich reported the KDHE inspected the wastewater and water systems.
Black Hills was here last week for leak survey, no leaks found.
He spoke to someone about the tree limbs overhanging on Second Street between Hill and Clay Streets. They were supposed to trim but haven’t. He will talk to them again.
Codes Enforcement Officer Coyan reported Smith Estate demolition is about 80% complete.
There was a complaint about the possibility of someone living in a RV at 401 Sherman. A letter was sent and owner responded that no one is living in it, he is working on it at night. He will remove from the property in the near future. Clerk Johnson also reported on a noise complaint. She spoke with the person being complained about and has since been informed that the issue has been resolved.
Clerk Johnson and Councilman Ervin reported on the KMGA Prepay Gas Supply Project. After discussion, Council asked to have KMGA representative give a presentation with more details about the project. Clerk Johnson will contact them to set up a meeting. The December KMGA member update was discussed.
She reminded Council of upcoming League of Kansas Municipalities events and trainings.
Kansas Municipal Utilities has scheduled a Special Meeting of the KMU Membership to consider amendments to the bylaws to change status from 501(c)4, for profit, to 501(c)3, non-profit. A voting delegate had not been named since 2014.
Motion by Ervin, Second by Hartman, Approved 4-0 to designate Amber Kelly as KMU voting delegate
Motion by Hartman, Second by Esslinger, Approved 4-0 to designate Larry Jurgensen as KMU alternate delegate
This is the last year she and her husband will be decorating the park. She asked that the holiday decorations not be stored in the shop attic area any longer. It is too difficult to put them up and take them down from there. It was agreed they could be stored in the warehouse. It was suggested to put on the October 2023 agenda to solicit volunteers or set a workday to put the decorations out.
COUNCIL REPORT
Councilman Ervin – thanked Frankie & Sally Johnson for their years of volunteering to decorate the park for Christmas.
Councilwoman Esslinger – nothing
Councilman Hartman – nothing
Councilwoman Kelly – absent
Councilman Stewart – nothing
Mayor Jurgensen – absent
OLD BUSINESS
Due to Mayor Jurgensen not in attendance,
Motion by Hartman, Second be Esslinger, Approved 4-0 to table discussion on the School Pond Project and Placemaking Project until January 2023 meeting.
American Rescue Plan Act update – three sealed bids for remodel of existing City Hall restrooms into one ADA compliant unisex restroom. Bid 1 – Terry Nading, $26,130.56; Bid 2 – French’s Plumbing, $26,575.00; Bid 3 – Karlskint & Marsh Const, $27,630.00.
Motion by Ervin, Second by Hartman, Approved 4-0 to award to Terry Nading in the amount of $26,130.56
Clerk Johnson will call Nading in the morning to inform of the award. She will mail a formal notice of award and set up contract signing and notice to proceed before the first of the year.
NEW BUSINESS
CMB License Renewal for 2023 – Union Station
Motion by Hartman, Second by Stewart, Approved 4-0 to approve 2023 CMB License for Union Station
Motion by Hartman, Second by Stewart, Approved 4-0 to enter into executive session pursuant to confidential data relating to financial affairs or trade secrets of corporations, partnerships, trust, and individual proprietorships exception, KSA 75-4319(b)(4), in order to discuss confidential financial information and include Sally Johnson, the open meeting to resume at 8:55PM
Open meeting resumed at 8:55PM with no action from session.
Moved by Ervin, Second by Hartman, Approved 5-0, to adjourn at 8:57PM