Bourbon County Commission Agenda Outline: October 20, 2025

10.20.25 Agenda

Bourbon County Commission Chambers, 210 S National Ave. | Monday, October 20, 2025, 5:30 PM

I. Opening

• Call Meeting to Order
• Roll Call
• Pledge of Allegiance
• Prayer

II. Approval of Agenda

III. Approval of Minutes (unofficial until approved)

• September 15, 2025
• September 16, 2025
• September 22, 2025
• September 23, 2025
• September 26, 2025
• September 29, 2025
• October 6, 2025
• October 7, 2025
• October 14, 2025

IV. Presentation

• Casey Brown – SEK-Cap Public Transportation

V. Executive Session

• Pursuant to KSA 75-4319 (b) (1) to discuss personnel matters of individual nonelected personnel to protect their privacy.

VI. Resolutions Brought for Signature

• Law Enforcement Fund Resolution returned for signatures

VII. Consent Agenda

• Approval of October 17, 2025, Accounts Payable ($\$377,595.70$)
• Approval of October 17, 2025, Payroll ($\$300,350.36$)

VIII. Public Comments for Items Not on The Agenda

IX. Old Business

• 108 W 2nd
• Bitcoin Mining
• Noise Resolution
• Gov Deals
• Technology Discussion
• Meeting Resolution

X. New Business

• SOP Public Works
• Culverts
• Sanitation Discussion
• Resident Complaint

XI. Department Updates

XII. Build Agenda for following meeting

XIII. Commission Comments

XIV. Adjournment

 

---

Detailed Summary of Information Packet

The rest of the packet consists of minutes from past meetings, a draft Executive Session form, future agenda items, and financial/support documents.

Future Items and Forms (Page 2)

The packet includes a standardized form for Executive Sessions, listing various statutory reasons such as personnel matters, attorney-client privilege, and security measures. Future agenda items listed include the Vehicle Lease Program, Economic Development, the Elevator, and Elm Creek Quarry.

Past Meeting Minutes Summary

September 15 & 16, 2025 (Pages 3-11)

These minutes focus heavily on the budget and financial decisions.

• The Commission held a public hearing on the budget (Page 3).
• Approved funding Phase One of the First Responder Radio System Upgrade with Tusa Consulting for $32,680 from the jail sales tax fund (Page 7).
• Approved the Sheriff using $10,884 from the jail sales tax fund to upgrade jail phones (Page 7).
• Authorized the Clerk to apply for an elevator variance to continue current operations while exploring modernization options (Page 7).
• The special meeting on September 16 finalized a proposed mill levy of 59.391, which would result in approximately $451,000 in cash reserves (Page 10, 11).

September 22 & 26, 2025 (Pages 12-22)

These meetings covered budget review, appointments, and other administrative matters.

• The Commission discussed a potential $106,000 shortfall in the Sheriff’s 2026 budget (Page 12).
• Heard a presentation on the Enterprise Fleet Management Vehicle Leasing Program (Page 12).
• Appointed individuals to the newly formed Bourbon County Planning Commission (Page 13, 16).
• On September 26, the Commission adopted a budget with a final mill levy of 54.678, which is below the revenue neutral rate (Page 22).

September 29, 2025 (Pages 23-26)

Key decisions made during this meeting:

• Decided to proceed with a full modernization of the courthouse elevator (Page 23).
• Agreed to seek bids for either repair or demolition of the 108 W 2nd Street building (Page 24).
• Approved signing a grant application for Bridge 19.2Q on Jayhawk Road, with a county contribution of $82,000 (Page 25).

October 6 & 7, 2025 (Pages 27-35)

Topics included administrative oversight and financial access.

• The Commission voted to take no action on the 140th Street road closure application (Page 27).
• The Commission gave the Clerk direction to provide the Treasurer immediate access to payroll and accounts payable systems (Page 29).
• The Commission moved to allow only the Commission to give direction to the Public Works department (Page 29).

October 14, 2025 (Pages 36-41)

This meeting involved the formal adoption of a key resolution.

• The Commission signed the Law Enforcement Fund Resolution, which establishes the legal framework for the fund’s operation (Page 40).

Financial and Supporting Documents (Pages 42-133)

• Accounts Payable/Invoices (Pages 42-108): Detailed invoices make up the largest portion of the packet, supporting the $377,595.70 Accounts Payable amount listed in the agenda. Expenditures cover various funds including General Fund, Landfill, Road & Bridge Sales Tax Fund, and Ambulance Service.
• SEK-Cap Public Transportation Data (Pages 109-110): This section provides ridership statistics and a written plea for increased local financial support to ensure the sustainability of public transportation services.
• Supporting Images (Pages 111-133): The final pages contain numerous images, likely consisting of forms, site evaluations, request forms, and installation photos, which typically serve as supporting documentation for agenda items such as culvert installations or other Public Works projects.