FORT SCOTT COMMUNITY COLLEGE
Minutes of the Board of Trustees Meeting
March 18, 2024
PRESENT: Ronda Bailey, John Bartelsmeyer, Jim Fewins, Bryan Holt, Chad McKinnis, and Doug Ropp
ALSO PRESENT: Jason Kegler-President, Juley McDaniel-Board Clerk, faculty, staff, community members
Chairman Holt called the meeting to order at 5:32 pm in the meeting rooms of the Ellis Fine Arts Center.
The meeting was opened with the Pledge of Allegiance.
COMMENTS FROM THE CHAIR: None.
COMMENTS FROM THE PUBLIC: None.
REVIEW OF PROGRAMS – AGRICULTURE: Agriculture instructor and meats judging team coach Sara Sutton presented a review of FSCC’s Agriculture Program. She highlighted funding structure, including receipt of Perkins funding. Agriculture Instructor and livestock judging coach Conner Vernon discussed course offerings and degrees and certificates available in the department. Rodeo coaches Chad Cross and Cali Griffin highlighted opportunities available through the rodeo program. Agriculture Advisory Board members Katie Casper and Scott Sutton also spoke in support of the agriculture programs.
CONSENT AGENDA:
A motion was made by Holt, seconded by Bartelsmeyer, and carried by unanimous vote to add Item J for Consideration of the April Board Meeting Date.
A motion was made by Bartelsmeyer, seconded by Ropp, and carried by unanimous vote to approve the consent agenda.
DISCUSSION ITEMS:
A. First Reading of Policies – As part of a plan to consistently work towards updating Board Policy, the following policy revisions were reviewed for feedback. They will be presented for final approval at the next board meeting.
a. Purchasing Policy – Note the change of Vice President to CFO title in the new structure in the
policy revision.
b. Travel Expenses Policy
c. College Vehicle Use
d. Guidelines for Use of FSCC Facilities – Need to clarify the fee for usage is for an event. Great Western Dining has first right of refusal for all catering on campus. Language will be adjusted to
reflect the changes as required to be compliant with state law. Page 43 references Ag facilities for profit and non profit rental amounts.
B. Honorary Degree Recipient – Dr. Kegler will share honorary degree policy with the Board.
C. Graduation Attendance – Graduation is May 11 at 9 am and 12 pm with a reception in the middle.
Outstanding Alumni is being decided this week, and there will be an outstanding sophomore. Board members are to let Juley know if they are attending the ceremonies by the end of March.
ACTION ITEMS:
A. Resolution 2024 – 2: A motion was made by Fewins seconded by Ropp, and carried by unanimous vote to terminate the current lease with Sycamore Grove Apartments upon completion of the current agreement
term.6
B. Resolution 2024 – 3: A motion was made by Fewins, seconded by Ropp, and carried by unanimous vote to approve the Board Member Conflict of Interest Policy.
C. Resolution 2024 – 4: A motion was made by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote to approve the Rules of Order policy.
D. Resolution 2024 – 5: A motion was made by Bartelsmeyer, seconded by Ropp, and carried by unanimous vote to approve the Employee Tuition Scholarship policy.
E. Resolution 2024 – 6: A motion was made by Bartelsmeyer, seconded by McKinnis, and carried by unanimous vote to approve the Campus Closings Due to Weather policy.
F. Resolution 2024 – 7: A motion was made by Fewins, seconded by Bartelsmeyer, and carried by unanimous vote to approve the tuition and fees for the 2024-25 academic year as presented in the updated list.
G. Resolution 2024 – 8: A motion was made by Fewins, seconded by Ropp, and carried by unanimous vote to approve the FSCC President and College Counsel to meet with IDEA for the purpose of amending the agreement from March 20, 2023, with the understanding that the proposal is brought back to the BOT
before anything is finalized. The Board requested details of information from the meeting before final decisions are made.
H. Resolution 2024 – 9: A motion was made by Bailey, seconded by McKinnis, and carried by unanimous vote to approve the Culinary Arts Memorandum of Understanding between FSCC and Southeast Kansas Education Service Center as presented.
I. Resolution 2024 – 10: A motion was made by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote to approve the amended lease agreement between FSCC and the City of Frontenac.
J. Resolution 2024 – 11: A motion was made by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote to change the April Board meeting date to Monday, April 22, 2024 due to a conflict with the HLC Conference.
REPORTS:
• HLC – None.
• GORDON PARKS MUSEUM – The Board reviewed a report provided by the Gordon Parks Museum.
• FOUNDATION – Foundation will be meeting this Wednesday.
• ADMINISTRATION – The Board reviewed and heard updates from Miami County, Academic Affairs, Finance and Operations, Student Services, and President.
Holt commended the work on the financials and encouraged continued progress.
EXECUTIVE SESSION: A motion was made by Ropp, seconded by Bartelsmeyer, and carried by unanimous vote to adjourn to executive session for 20 minutes beginning at 8:20 pm for the purpose of discussing non-elected personnel as it relates to discussion of identifiable personnel information of non-elected personnel with no action expected to follow.
OPEN SESSION: A motion was made by Ropp, seconded by Bailey, and carried by unanimous vote to return to
open session.7
EXECUTIVE SESSION: A motion was made by Ropp, seconded by Bartelsmeyer, and carried by unanimous
vote to adjourn to executive session for 15 minutes beginning at 8:43 pm for the purpose of discussing non-elected
personnel as it relates to discussion of identifiable personnel information of non-elected personnel with no action
expected to follow. The Board invited Dr. Kegler to join.
OPEN SESSION: A motion was made at 8:16 pm by Fewins, seconded by Bartelsmeyer, and carried by unanimous vote to return to open session.
ADJOURNMENT: There being no further business to come before the Trustees, a motion to adjourn was made at 8:16 pm by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote.