The Regular Council Meeting on February 13, 2024 at Uniontown City Hall, was called to order at 7:00PM by Mayor Jurgensen. Council members present were Jess Ervin, Danea Esslinger, Mary Pemberton, and Bradley Stewart. Also in attendance for all or part of the meeting were City Treasurer Charlene Bolinger, City Superintendent Bobby Rich and City Clerk Sally Johnson.
SPECIAL CONSIDERATIONS/PROJECTS
CITIZENS REQUEST
Clerk Johnson reported that Shane Kober requested speed bumps in front of his residence. After discussion, Council does not wish to put speed bumps on Sherman Street. Clerk was asked to advise him to follow up with the Sheriff’s department for information on how to proceed.
FINANCIAL REPORT
Treasurer Bolinger presented the January 2023 Treasurer’s Report. Beginning Checking Account Balance for all funds was $235,479.20, Receipts $85,918.56, Transfers Out $3,026.00, Expenditures $24,988.18, Checking Account Closing Balance $293,383.58. Bank Statement Balance $293,816.11, including Checking Account Interest of $54.56, Outstanding Deposits $0, Outstanding Checks $432.53, Reconciled Balance $293,383.58. Water Utilities Certificates of Deposit $37,083.20, Sewer Utilities Certificate of Deposit $21,153.58, Gas Utilities Certificates of Deposit $38,862.06, Total All Funds, including Certificates of Deposit $390,482.42. Year-to-Date Interest in Checking Acct is $54.56, and Utility CDs $0 for a Total Year-to-Date Interest of $54.56. Also included the status of the Projects Checking Account for the month of January 2023, Beginning Balance $0, Receipts $0, Expenditures $0, Ending Balance $0. January Transfers from Sewer Utility Fund to Sewer Revolving Loan $1,402.00; from Water Utility Fund to GO Water Bond & Interest $1,624.00 for Total Transfers of $3,026.00. Net Income for the month of January $57,904.38, Year-to-Date Net Income $57,904.38. Budget vs Actual Water Fund YTD Revenue $8,044.20 (6.5%), Expenditures $6,943.58 (4.3%); Sewer Fund YTD Revenue $2,715.90 (7.3%), Expenditures $2,136.25 (5.1%); Gas Fund YTD Revenue $17,162.10 (11.7%), Expenditures $10,531.03 (5.9%); General Fund YTD Revenue $52,382.78 (31.9%), Expenditures $8,403.32 (4.2%); and Special Highway YTD Revenue $1,987.58 (27.4%), Expenditures $0 (0%). The February 2024 payables to date in the amount of $36,872.84 were presented.
Clerk Johnson explained the new report for current payables and the difference between the two presented. She asked the council which report they preferred – Claims Report by Department, by Fund was chosen.
CONSENT AGENDA
Motion by Esslinger, Second by Ervin, Approved 4-0, to approve Consent Agenda as amended:
- Minutes of January 8, 2023 Regular Council Meeting
- Treasurer’s Report, Monthly Transaction Report & Accounts Payables
DEPARTMENT REPORTS
City Superintendent Rich had nothing to report.
Clerk Johnson reported several notifications of insurance renewal conditional provisions from EMC.
Website hosting price increase of $2.50/month.
Municipal Court Clerks conference is March 1, in Wichita. She will not attend this year.
CCMFOA Conference is March 20-22, in Manhattan. She will not attend this year.
CDL storm siren maintenance agreement should renew in March. She will have a new agreement for action at next meeting.
gWorks was used for accounts payable this month and end of month procedures will be done on gWorks. She has a training on Thursday for bank reconciliation, deposits, and reports. She will then get all deposits for the month entered, process penalties, and mail delinquent notices.
Bourbon County Job Fair is February 22. She asked if they wanted a booth to try to recruit a clerk and maintenance worker. Not at this time.
She did order a 2024 labor law poster.
COUNCIL REPORT
Councilman Ervin – wished to recognize Clerk Johnson and thank her for all her work in the software conversion.
Councilwoman Esslinger – absent
Councilwoman Kelly – nothing
Councilwoman Pemberton – nothing
Councilman Stewart – nothing
Mayor Jurgensen – the school contacted the City to see if they could stage rock on the right of way for the walking trail project. The rock is being hauled by the county. He told them yes. Superintendent Rich stated that there is a gas main just south of the sidewalk by the medical clinic. Mayor Jurgensen also asked Rich to get fescue and seed the ditches that were worked on Third St.
OLD BUSINESS
Rabies Clinic – tentatively scheduled for March 23, 1:30-3:00PM.
Mayor Jurgensen asked if the Council wanted to reskin the warehouse and put in the ramp and rollup doors to use as public works building. We will need to determine specs and request bids for the metal siding/roof, the ramp and rollup doors, and the installation.
NEW BUSINESS
Motion by Ervin, Second by Stewart, Approved 4-0 to enter in to executive session pursuant to non-elected personnel matters exception, KSA 4319(b)(1), in order to discuss job duties and benefits of non-elected personnel, the open meeting to resume at 8:47PM
Clerk Johnson called in at 8:22, open meeting resumed at 8:47.
Motion by Ervin, Second by Stewart, Approved 4-0 to call a special meeting on February 27, 2024, 6:30PM for the purpose of executive session pursuant to non-elected personnel exception, KSA 4319(b)(1) to discuss job duties, benefits and employee handbook of non-elected personnel.
Moved by Ervin, Second by Kelly, Approved 4-0, to adjourn at 8:48PM