Bourbon County Commission Agenda Summary

Agenda 11.17.25

This summary provides an outline of the agenda for the Bourbon County Commission meeting on Monday, November 17, 2025, and detailed information from the accompanying packet.

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Bourbon County Commission Agenda

Monday, November 17, 2025, 5:30 PM Bourbon County Commission Chambers, 210 S National Ave. (Page 1)

I. Opening Items

• Call Meeting to Order

• Roll Call

• Pledge of Allegiance

• Prayer

II. Approval of Agenda

III. Approval of Minutes

• Approval of Minutes (unofficial until approved) 11.10.25

IV. Bourbon County Planning Commission

• Moratorium on New Commercial and Industrial Business

V. Consent Agenda

• Approval of 11.14.25 Accounts Payable ($\$342,223.45$) (not mailed until approved on 11.18.25)

• Approval of 10.31.25 Payroll ($\$243,122.51$)

• Approval of 11.14.25 Payroll ($\$299,154.82$)

VI. Executive Sessions

• Executive session pursuant to KSA 75-4319 (b)(2) for consultation with an attorney (Jacob Bielenberg & Bob Johnson)

• Executive session pursuant to KSA 75-4319 (b)(1) to discuss personnel matters (Don Doherty & Mika Milburn)

VII. Public Comments for Items Not on The Agenda

VIII. Old Business

• Sheriff Lease for Vehicles

• 2026 Benefits

• Sanitation Discussion

• Elevator Discussion

• Stop Sign removal north & southbound 205th & Overbrook

• 108 W 2nd Transition

• Emerson Payroll

• Noise Resolution

• Longevity

• Credit Card Policy

IX. New Business

• Resolution of Election Results

• Letter of Support Tri-Valley

• Road Closure Application Patricia Daniels

• Schwab-Eaton Engineering Services Agreement (Dustin Hall/Kenny Allen)

• AC Tank and burner ($\$186,160$) (Dustin Hall/Kenny Allen)

• Build Agenda for following meeting

X. Commission Comments

XI. Adjournment

 

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Detailed Information Packet Summary

Meeting Minutes & Follow-Up

Minutes of the November 10, 2025, Meeting (Pages 3-5)

• Health Insurance: Commissioners approved a plan with three options, aiming to balance employee affordability and the county’s budget (Page 4).

  • Plan A: County contributes $844 (single) to $2,678 (family) (Page 4).

  • Plan B: County contributes $769 (single) to $2,440 (family) (Page 4).

  • Plan C (Alt B3): County contributes $836 (single) to $2,051 (family) (Page 4).

• Sheriff’s Vehicle Lease: Sheriff Martin and Bryan Murphy discussed the lease of 11 vehicles for an annual cost of $137,449, with a first-year total of $399,303 for equipping (Page 4).

• Bitcoin Mining/Noise Resolution: A lengthy discussion occurred with representatives from Evotech about their Bitcoin Mining operations, gas wells, and plans to mitigate noise (Page 3). The discussion on the proposed Noise Resolution was tabled because the county attorney was absent (Page 4).

• Longevity Pay: The Clerk was requested to provide information on the cost of incorporating longevity pay into employee salaries instead of a lump-sum bonus (Page 4).

• 6th Judicial Office Space: The Commission approved a motion to hire a contractor for up to $15,000 for improvements to a trailer behind the courthouse and eliminate rent for the office once the transition to the new space occurs (Page 5).

• Janitor Position: HR was directed to handle the posting and filling of the open janitor position (Page 4).

Future Meeting Topics/Next Agenda (Pages 5-6)

• Action Items: Clerk to bring Longevity calculations and projections for sales tax/sheriff vehicle leasing (Page 5).

• Tabled Topics: Sanitation discussion, Elevator Discussion, Stop sign removal (205th street & Overbrook), Emerson Payroll, Noise Resolution, Letter of Support Tri-Valley, and Road Closure application Patricia Daniels were all tabled until the next meeting (Page 5).

Planning Commission Moratorium (Page 7)

• The Bourbon County Planning Committee unanimously recommends a moratorium requiring any new commercial or industrial business (not agricultural) in unincorporated areas to obtain a special use permit prior to commencing operations (Page 7).

• The purpose is to protect residents while the Planning Committee develops more detailed and comprehensive zoning regulations (Page 7).

Financial Approvals

Accounts Payable Totals (as of 11/14/2025) (Pages 8-46)

• Grand Total: $342,223.45 (Page 44, 46).

• Largest Fund Totals:

  • Employee Benefit Fund: $91,972.89 (Page 44)

  • County Sheriff/Correctional Fund: $50,646.27 (Page 44)

  • Emergency Services Sales Tax Fund: $60,731.95 (Page 44)

  • Bond Sales Tax – County Jail Fund: $14,681.63 (Page 44)

Payroll Fund Appropriation Totals

• 10/31/2025 Payroll Total: $243,122.51 (Page 48).

• 11/14/2025 Payroll Total: $299,154.82 (Page 50).

New Business Details

Road Closure Application – Patricia A. Daniels (Page 57)

• Applicant: Patricia A. Daniels (Page 57).

• Request: Permanent closure of a 62’ wide, 125’ section of 267th Street between lots 13, BIK17 and Lot 16, BIK 18 in Woodards addition to Garland (Page 57).

• The application is signed and notarized by the adjacent property owner(s) (Page 57).

Schwab-Eaton Engineering Services Agreement (Pages 59-63)

• Consultant: Schwab-Eaton, P.A. (Page 59).

• Project: Bridge replacement of NBI Bridge No. 000061103206020 on Jayhawk Road over a tributary to the Marmaton River (Page 59).

• Total Fee: $74,000.00 (Page 60).

  • Payment Schedule: 55% upon Field Check Plans submittal, 40% upon Office Check Plans submittal, and 5% upon KDOT Final Plans approval (Page 60).

• The agreement includes various engineering services such as topographical survey, R/W descriptions, and permit applications (Page 59, 61).

• The County is responsible for the cost of the separate geology investigation (Page 60, 63).

AC Tank and Burner – Proposal from Asphalt Drum Mixers Inc. (ADM) (Pages 64-70)

• Equipment: ATD15 Direct Fired Asphalt Tank (15,000-gallon horizontal tank) and associated components (Page 65).

• Price: $186,160.00 USD (Page 69).

• Payment Terms: 30% down payment with the signed order, and the 70% balance due when the equipment is ready to ship (Page 69).

• Customer Responsibilities: Include supplying electrical power, fuel tank/lines, gas connection, a 100# propane tank, asphalt and hot oil lines, all receiving/unloading, erection, installation, foundations, and required permits/stamping (Page 66).

Resolution of Election Results (Pages 51-54)

• The resolution certifies the results of the City School General Election held on November 4, 2025 (Page 51).

• Total Ballots Cast: 2,262 (Page 51).

• Selected County Offices:

  • County Commissioner District 4: Gregg Motley (454 votes) (Page 51).

  • County Commissioner District 5: Mika Milburn-Kee (268 votes) (Page 51).

Letter of Support Tri-Valley (Page 55-56)

• Request from Tri-Valley Developmental Services for a letter of support for the CTD#10 Transportation Council’s application for the continuation of KDOT funding (Page 55).

• A draft letter is provided, stating the Bourbon County Commissioners support the transportation providers in their application (Page 56).