Minutes of the FSCC Trustees Meeting on August 26

FORT SCOTT COMMUNITY COLLEGE
Minutes of the Board of Trustees Meeting
August 26, 2024
PRESENT: Ronda Bailey, John Bartelsmeyer, Jim Fewins, Bryan Holt, Chad McKinnis, and Doug Ropp
ALSO PRESENT: Sara Sutton – Interim President, Juley McDaniel – Board Clerk, faculty, staff, community
members
Chairman Holt called the meeting to order at 4:01 pm in the meeting rooms of the Ellis Fine Arts Center.
The meeting was opened with the Pledge of Allegiance and Holt reading FSCC’s mission statement.
RNR HEARING:
COMMENTS FROM THE BOARD: None
COMMENTS FROM THE PUBLIC: None
A motion was made by Bartelsmeyer seconded by Fewins and carried by unanimous vote to approve the 2024-25
Revenue Neutral Rate resolution as presented.
BUDGET HEARING:
COMMENTS FROM THE BOARD: None
COMMENTS FROM THE PUBLIC: None
A motion was made by Fewins seconded by Bartelsmeyer and carried by unanimous vote to approve the 2024-25
budget as presented.
REGULAR MEETING:
COMMENTS FROM THE CHAIR: None.
COMMENTS FROM THE PUBLIC: None.
CONSENT AGENDA:
A motion was made by Bailey, seconded by Bartelsmeyer, and carried by unanimous vote to approve the consent
agenda as amended.
DISCUSSION ITEMS:
A. A proposed automated external defibrillator policy was presented for review. It will be presented for approval at
the regular September board meeting. The goal is to have 15 AEDs across all campuses and train employees how to
use them appropriately as part of the emergency action plan. FSCC currently has three AEDs. One AED costs
approximately $2,000, and grants are being sought to fund the purchases. This policy is the beginning of a long
term plan to adequately equip all areas of FSCC.
B. A proposed travel policy was presented for review. It will be presented for approval at the regular September
board meeting. Bailey asked about specifically addressing wrecks and traffic tickets as well as variations for
situations when employees don’t use a school vehicle.
ACTION ITEMS:
A. Resolution 2024 – 47: A motion was made by Bartelsmeyer seconded by Bailey, and carried by unanimous
vote to approve the Athletic Travel and Athletic Recruiting Policies as presented. In meal reimbursement
statements where it says, “must leave” or “must return” to “leaving” or returning”.6
B. Resolution 2024 – 48: A motion was made by Bailey, seconded by Ropp, and carried by unanimous vote to
rescind the approval the Substance Abuse Policy as presented.
C. Resolution 2024 – 49: A motion was made by Ropp, seconded by Fewins, and carried by unanimous vote
to approve the Kansas Homeland Security Region H Hazard Mitigation Plan.
D. Resolution 2024 – 50: A motion was made by Bailey, seconded by Ropp, and carried by unanimous vote to
approve the Emergency Action Plan as presented.
E. Resolution 2024 – 51: A motion was made by Bartelsmeyer, seconded by Fewins, and carried by
unanimous vote to update the laundry service fee from $25 per semester to $100 per semester, effective
with the Spring, 2025 semester.
F. Resolution 2024 – 52: A motion was made by Ropp, seconded by Bartelsmeyer, and carried by unanimous
vote to approve requiring a student’s balance from prior semester(s) to be paid in full before being allowed
to enroll in the current semester, effective with the Spring, 2025 semester.
G. Resolution 2024 – 53: A motion was made by Bartelsmeyer, seconded by Ropp, and carried by unanimous
vote to approve changing merchant card services to Square for the Bookstore and Cosmetology
departments.
H. Resolution 2024 – 54: A motion was made by Bartelsmeyer, seconded by Fewins, and carried by
unanimous vote to the purchase of two 28’ Wabash Dry Van trailers, a dolly, one 53′ Vangard Dry Van
and one 45’ Neville Drop Deck trailer from Vander Haag’s for $133,425.
I. Resolution 2024 – 55: A motion was made by Bartelsmeyer, seconded by McKinnis, and carried by
unanimous vote to approve insurance brokerage services through NW Mutual with Don Doherty.
REPORTS:
• ADMINISTRATION – The Board reviewed and heard updates from Academic Affairs, Student Services,
Athletics, Finance and Operations, and the Interim President.
ADJOURNMENT: There being no further business to come before the Trustees, a motion to adjourn was made at
6:43pm by Bartelsmeyer, seconded by Fewins, and carried by unanimous vote.