FSCC Agenda July 25

Loretta George

5 years ago

The next meeting of the Fort Scott Community College Board of Trustees will be August 6.

Board of Trustees

Fort Scott Community College

2108 S. Horton

Fort Scott, KS 66701

The Board of Trustees of Fort Scott Community College will meet in regular session on Thursday, July 25, 2019. The meeting will be held in the Heritage Room at Fort Scott Community College.

5:00 p.m. Dinner in the Heritage Room at 5:00 p.m. followed by regular board meeting at 5:30 p.m.

*** FSCC awarded 245 degrees and certificates after the spring semester. This is an increase from the prior year.

THE AGENDA

5:00 DINNER AND BUDGET QUESTION/ANSWER SESSION

5:30 ROLL CALL, 3

PLEDGE OF ALLEGIANCE

CALL TO ORDER, 4

Comments from the Chair, 4

ELECTION OF OFFICERS FOR 2019/2020, 5

APPOINTMENT OF OFFICIALS AND MEETING DATES/TIMES, 6

CONSENT AGENDA, 5

Approval of Agenda, 5
Approval of Minutes of previous Regular Board Meeting conducted on June 24, 2019, 6
Approval of Treasurer’s Report, Bills, and Claims, 9
Approval of Personnel Actions, 5

ACTION/DISCUSSION ITEMS

Review of Fall In-Service Agenda
Review of Updated Organization Chart
Approval of Disposal of Property – Miami County Sheds
Consideration of Vehicle Purchase
Consideration of Purchase of Scorer’s Table
Consideration of Athletic Insurance and Catastrophic Injury Insurance
Consideration of Bids for Arnold Arena South Pen Cover
Consideration of Security/Surveillance System Bids
Consideration of Hay Bids for Rodeo Program
Consideration of Bleachers for Arnold Arena
Approval of Revised Negotiated Agreement with FSCAPE

REPORTS, 63

Administrative Updates, 64

EXECUTIVE SESSION, 70

ADJOURNMENT, 71

UPCOMING CALENDAR DATES:

July 25, 2019: Board Meeting
August 6, 2019: Board Meeting
August 13 – 16, 2019: In-service
August 19, 2019: Fall semester begins
September 2, 2019: Labor Day – Campus Closed
November 25 – 29, 2019: Thanksgiving Break – Campus Closed
December 23 – January 5, 2020: Winter Break – Campus Closed

Sincerely,

John Bartelsmeyer, Chair

Alysia Johnston, President

FSCC’s vision for the future is to support “Students First, Community Always” through a central focus on teaching and learning; advancing strong, innovative programs and departments; maximizing and leveraging opportunities; initiating efficient and effective processes; and developing the region’s workforce.

ROLL CALL

_____ John Bartelsmeyer

_____ Jim Fewins

_____ Bernita Hill

_____ Dana McKenney

_____ Liz Meyer

_____ Robert Nelson

CALL TO ORDER

*** FSCC awarded 245 degrees and certificates after the spring semester. This is an increase from the prior year.

COMMENTS FROM THE CHAIR

ELECTION OF OFFICERS FOR 2018/2019

RECOMMENDED ACTION:

Chairman:

Vice-Chairman

BOARD ACTION:

Chairman

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill McKenney Meyer Nelson

BOARD ACTION:

Vice-Chairman

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill McKenney Meyer Nelson

APPOINTMENT OF OFFICERS/POSITIONS FOR 2018/2019

Information Officer

(Previously Julie Eichenberger)

Clerk of the Board

(Previously Juley McDaniel)

Treasurer

(Previously Mindy Russell)

KPERS Representative

(Previously Juley McDaniel)

KACCT Representative and

Council of Presidents Representative

(Previously Liz Meyer)

Greenbush Representative

(Previously John Bartelsmeyer)

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill McKenney Meyer Nelson

APPOINT OFFICIALS and MEETING DATES/TIMES

Designated Bank for General Fund

(Previously Landmark National Bank)

Designated Attorney

(Previously Zackery Reynolds)

Official Newspaper

(Previously The Fort Scott Tribune)

Official Board of Trustees Meeting Dates for 2019/2020 at 5:30 p.m.

Official Meeting Date is the third Monday of each month unless stated otherwise.

September 16, 2019

October 21, 2019

November 18, 2019

December 16, 2019

January 27, 2020 (Changed from January 20 due to Dr. Martin Luther King, Jr. Day)

February 17, 2020

March 16, 2020

April 20, 2020

May 18, 2020

June 15, 2020

RECOMMENDATION: It is recommended that the above officials and official Board of Trustees’ meeting dates be approved for the 2019/2020 school year.

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill McKenney Meyer Nelson

CONSENT AGENDA

APPROVAL OF AGENDA

B. APPROVAL OF MINUTES OF PREVIOUS MEETINGS

1) Attached are the minutes of the Regular Board Meeting conducted on June 24, 2019.

C. APPROVAL OF TREASURER’S REPORT, BILLS and CLAIMS

Attached are the Treasurer’s Report and the Bills and Claims Report.

D. APPROVAL OF PERSONNEL ACTIONS

Additions
1. Rachel Judy, Nursing Instructor, effective July 30, 2019
2. Tabitha Stults, Administrative Assistant, effective August 1, 2019
Separations
1. Clayton Whitson, Speech Instructor, effective July 22, 2019
2. Mert Barrows, Developmental Education Instructor, effective July
Transfers
1. Holli Mason, from TRIO Advisor to Director of TRIO Student Support Services Grant, effective July 1, 2019

RECOMMENDATION: It is recommended that the Consent Agenda items be approved as presented.

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill McKenney Meyer Nelson

1. REVIEW OF FALL IN-SERVICE AGENDA

BACKGROUND: Following is the agenda for fall in-service for review.

1. REVIEW OF UPDATED ORGANIZATION CHART

BACKGROUND: Following is an updated FSCC organization chart for review.

1. APPROVAL OF DISPOSAL OF PROPERTY – MIAMI COUNTY SHEDS

BACKGROUND: Students in the Construction Trades classes at the Miami County Campus built sheds as part of their curriculum. The two following sheds are valued around $2,000 and can be disposed of through silent auction:

Gable Shed Gambrel Shed

Gable Shed – 8’ x 10’ with 8’ walls, treated 2” x 6” floor joist, ¾” treated plywood flooring. One 24” x 24” sliding window and a 4’ x 6’9” door. Walls are 2” x 4” that are 16” OC, and 2” x 6” ceiling joist and rafter with asphalt shingles.

Gambrel Shed – 8’ x 10’ with 8’ walls, treated 2” x 6” floor joist, ¾” treated plywood flooring. One 24” x 24” sliding window and a 4’ x 6’9” door. Walls are 2” x 4” that are 16” OC, and 2” x 4” truss roof with asphalt shingles.

RECOMMENDATION: It is recommended that the Board approve the above sheds for disposal through silent auction.

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill McKenney Meyer Nelson

1. CONSIDERATION OF VEHICLE PURCHASE

BACKGROUND: Currently the college fleet is needing to update the car fleet with an additional vehicle for recruiting / travel needs and the president’s vehicle needs to be updated. To be most cost effective we propose the following.

1) The president’s current 2012 Chrysler 300 be moved to the college fleet.

2) Purchase a new vehicle for the president’s travel needs.

Attached are three quotes for the president’s car:

Briggs of Ft Scott New 2018 Jeep Cherokee Limited $24,799

Max Motors-Nevada, MO New 2019 Jeep Cherokee Limited $33,340

Jay Hatfield, Pittsburg, KS New 2019 Jeep Cherokee Limited $30,811

RECOMMENDATION: It is recommended that the Board approve the purchase of the 2018 Jeep Cherokee from Briggs Motors for $24,799.

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill

McKenney Meyer Nelson

1. BACKGROUND: CONSIDERATION OF PURCHASE OF SCORER’S TABLE

BACKGROUND: Fort Scott Community College is seeking permission to purchase a new scorer’s table for the gym. The table will be featured at all basketball and volleyball games and will be a great addition to Arnold Arena. The old tables were in very rough shape and were no longer usable. Another great feature of the new tables is that they have the ability to present sponsors during the game and halftime through the video screen. This will give the athletic department the ability to market local companies during the future seasons.

Included are three quotes:

Daktronics $19,950.00

Nevco $18,820.43

Athco $16,300.00

The scorer’s table will be purchased from gate receipts funds.

RECOMMENDATION: It is recommendation of administration that the quote from Daktronics be accepted due to the capabilities of the Daktronics table.

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill

McKenney Meyer Nelson

1. CONSIDERATION OF ATHLETIC INSURANCE AND CATASTROPHIC INJURY INSURANCE

BACKGROUND: NJCAA requires affiliated programs to provide athletic insurance and catastrophic injury/accident coverage. During the last 4 months Tom Havron, Marci Meyers and Julie Eichenberger have worked with three different agents to receive the best quotes possible for the athletic department. The challenge has been that our athletic injury claims the past two years have increased.

We have asked for information regarding injury claims, visited the possibility of requiring all athletes to purchase insurance if they cannot provide proof of primary insurance, and how each agent can help us manage our claims expense going forward.

Each agent was given the same information regarding deductibles, claim experience, benefit period, and maximum claim payout, as well as checked references if the agent was unknown to us.

Attached is summarized information regarding quoted prices from each agent and their policy and experience.

RECOMMENDATION: It is the recommendation of administration to accept the athletic insurance quote of $183,183 and catastrophic injury / accident coverage quote of $16,500 from Borden/Perlman

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill

McKenney Meyer Nelson

1. CONSIDERATION OF BIDS FOR ARNOLD ARENA SOUTH PEN COVER

BACKGROUND: In March FSCC received a grant from Timken Foundation for upgrades to Arnold Arena rodeo area. This grant covered several different items that needed to be addressed including ADA parking/unloading, ADA seating, ADA accessibility to bathroom facilities and a concession stand. Also included were monies for a cover over the south pens, additional lighting and updates to man doors and garage doors as monies allowed. Timken’s first concern was for ADA accessibility.

Taking Timken’s lead on ADA accessibility we have included on the north side a pad for ADA unloading on the exterior and then poured concrete in the interior at the North end of the seating that allows for ADA access to seating, bathroom facilities close by and currently we are working on a small concession stand area on the north end. The lighting has also been updated to LED. All of this was completed before the spring 2019 rodeo.

With the remaining grant monies we are ready to start work on the cover for the south pens. This will provide our contestants cover during bad weather. A request for proposal was published in the Fort Scott Tribune with a deadline of June 18^th. Receiving no proposals from our notice we have asked for input and references from Coach Cross and others of someone who might be interested.

The following two quotes included in the following pages were received upon contacting them:

H & M Construction $39,800

Koehn Building Systems, LLC $49,672

Both individuals come highly recommended.

RECOMMENDATION: It is the recommendation of administration to accept the quote from H&M Construction for $39,800

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill

McKenney Meyer Nelson

1. CONSIDERATION OF SECURITY/SURVEILLANCE SYSTEM BIDS

BACKGROUND: FSCC currently has a security/surveillance system with approximately 48 cameras in operation in Greyhound and Boileau Halls to monitor the property and safety of the students. This surveillance system was installed sometime before 2010. Due to hardware and software limitations, changes in technology and the difficulties obtaining support its original contracted installer; it no longer meets the growing needs for maintaining a level of surveillance that is adequate for effective campus security.

As part of the ongoing push to upgrade technology around campus, IT worked with Tom Havron to work on updating the cameras on campus to improve overall campus safety and security. While the main focus of the project was the cameras, it was also intended to be part of a campus-wide security upgrade. Parts of this upgrade would include new cameras and updated access control for buildings. It also included new areas of campus that were previously not covered by cameras.

A Request for Proposal was created that listed out the areas that we wanted to be covered by cameras as well as requesting information from the vendors about related systems for access-control. We requested solutions for on-premise and cloud-hosted recording. Areas requested were Greyhound Lodge (Bids 1A and 1B), Greyhound and Boileau Hall (Bids 2A and 2B), and other parts of campus including Ellis Fine Arts and Bailey Hall (Bids 3A and 3B).

We published the notification of the request and sent it out by email for proposals to provide multiple solutions for this project on June 13, 2019, to ten vendors and closed the bidding after extending the deadline to June 24, 2019, at 3:00 PM (CST). We had a total of seven solution providers participate, as indicated in Table 1.

Vendor	Specific bid request: (1A, 1B, 2A, 2B, 3A, 3B)	Cloud-Based or Appliance-Based Solution	Total Proposed Price
ADS	1B, 2B, 3B	Appliance-Based (On Prem.)	$91,071.77^&
ADS***	2B (American Dynamics)	Alternate Proposal	$13, 626.67
ADS***	2B (BOSCH)	Alternate Proposal	$7,090.50
CDL*	1B, 2B, 3B	Appliance-Based (On Prem.)	$36,941.45^&
CDWG**		Cloud-Based (Off Prem.)	$45,383.68
CIS***	2B (Storage/Analog Rep.)	Alternate Proposal	$32,676.23
CIS	1B, 2B, 3B (3 year)	Appliance-Based (On Prem.)	$96,208.21
CIS	1B, 2B, 3B (5 year)	Appliance-Based (On Prem.)	$97,937.96
CIS	1A, 2A, 3A (3 year)	Cloud-Based (Off Prem.)	$181,499.50
CIS	1A, 2A, 3A (5 year)	Cloud-Based (Off Prem.)	$205,180.30
CONVERGE ONE	1B, 2B, 3B	Appliance-Based (On Prem.)	$97,627.84
CRAWKAN	1B, 2B, 3B	Appliance-Based (On Prem.)	$63,985.59^&
TGS	1A (The Lodge) (1 Year)	Cloud-Based (Off Prem.)	$20,459.22
TGS	2A, 3A	Cloud-Based (Off Prem.)	Priced Per Camera

Table 1: Vendor Participation; (*) indicates recommended bid or proposal. (** )Indicates that the participant did not meet the minimum requirements of the request; (***) Indicates an “alternate” or optional proposal to meet a need above the requested scope of work; (^&) Individual quote amounts combined.

RECOMMENDATION: A recommendation for purchase will be made during the meeting.

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill

McKenney Meyer Nelson

1. CONSIDERATION OF HAY BIDS FOR RODEO PROGRAM

BACKGROUND: Sealed bids have been requested for hay for livestock for the Rodeo Program. Specifications for bids are as follows:

270 round bales – 4 x 6 bales – 1300 pounds each

800 quality square bales

Delivery must be included

Must be able to repeat the year after.

Bids will be opened at 2:00 pm on Wednesday, July 24. Bid amounts and a recommendation will be provided the night of the meeting.

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill

McKenney Meyer Nelson

1. CONSIDERATION OF BLEACHERS FOR ARNOLD ARENA

BACKGROUND: Information and a recommendation about bleachers for Arnold Arena will be provided the night of the meeting.

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill

McKenney Meyer Nelson

1. APPROVAL OF REVISED NEGOTIATED AGREEMENT WITH FSCAPE

BACKGROUND: When the 2018-2020 Negotiated Agreement was approved, the 2019-2020 salary increase was to be one step and column movement. The agreement stated that contract negotiations would be re-opened if the state operating grant was increased $35,000 or more for the 2019-2020 academic year. FSCC is receiving just over $35,000 additional in state operating funds, so the negotiating team re-convened for the sole purpose of increasing base salary for the upcoming academic year. The negotiating team agreed to a $300 increase to the base, and FSCAPE has ratified the agreement.

RECOMMENDATION: It is the recommendation that the Board approve the revised Negotiated Agreement with FSCAPE.

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill

McKenney Meyer Nelson

REPORTS

ADMINISTRATIVE UPDATES

EXECUTIVE SESSION

RECOMMENDATION: It is recommended that the Board adjourn to executive session.

MOVE TO EXECUTIVE SESSION:

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill McKenney Meyer Nelson

MOVE TO REGULAR SESSION:

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill McKenney Meyer Nelson

ADJOURN

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill McKenney Meyer Nelson

1. CONSIDERATION OF HAY BIDS FOR RODEO PROGRAM

BACKGROUND: Sealed bids have been requested for hay for livestock for the Rodeo Program. Specifications for bids are as follows:

270 round bales – 4 x 6 bales – 1300 pounds each

800 quality square bales

Delivery must be included

Must be able to repeat the year after.

Bids will be opened at 2:00 pm on Wednesday, July 24. Bid amounts and a recommendation will be provided the night of the meeting.

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill

McKenney Meyer Nelson

1. CONSIDERATION OF BLEACHERS FOR ARNOLD ARENA

BACKGROUND: Information and a recommendation about bleachers for Arnold Arena will be provided the night of the meeting.

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill

McKenney Meyer Nelson

1. APPROVAL OF REVISED NEGOTIATED AGREEMENT WITH FSCAPE

RECOMMENDATION: It is the recommendation that the Board approve the revised Negotiated Agreement with FSCAPE.

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill

McKenney Meyer Nelson

REPORTS

ADMINISTRATIVE UPDATES

EXECUTIVE SESSION

RECOMMENDATION: It is recommended that the Board adjourn to executive session.

MOVE TO EXECUTIVE SESSION:

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill McKenney Meyer Nelson

MOVE TO REGULAR SESSION:

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill McKenney Meyer Nelson

ADJOURN

BOARD ACTION: MOTION _____ SECOND _____ VOTE _____

DISCUSSION:

VOTE: Bartelsmeyer Fewins Hill McKenney Meyer Nelson