CITY OF FORT SCOTT

SPECIAL CITY COMMISSION MEETING

Minutes of May 12, 2020 Special Meeting #2

A special meeting of the Fort Scott City Commission was held May 12^th, 2020 at 10:00 a.m. in the City Commission Meeting Room, 123 S. Main Street, Fort Scott, Kansas.

ROLL CALL:

Commissioners Kevin Allen, Pete Allen, Randy Nichols, Lindsey Watts and Mayor JoLynne Mitchell were present.

AUDIENCE IN ATTENDANCE: None

CONSIDERATION:

1. Approval of Resolution of Support from the Governing Body to apply for CDBG Grant – Rachel Pruitt, Economic Development Director, informed the Commission, that there was a program that was announced yesterday by the Governor. It will become effective today at 1:00 p.m. What we can apply for is additional monies for the CDBG program and this one is actually CDBG-CV for the COVID-19. This is an economic development grant and similar to what we did the first time, but with more procedures and requirements to be determined. The one requirement that will stay the same is the low to moderate income requirements. This is for local businesses to help retain jobs for low to moderate income employees. It is for households and their workforce must be above 51%. That was a requirement of the first round. They must have at least one full time equivalent job. An owner can qualify to be the full time equivalent. More information will be available after the 1:00 p.m. conference call today on this program. There has been $9 million given from the State for the C.A.R.E.S. Act. These will be awarded on a first come, first serve basis.

City Manager said that more information can be given at next week’s City Commission meeting.

Rachel said that she is seeking approval of Resolution No. 12-2020 seeking support from the Governing Body to apply for the CDBG Grant.

Nichols moved to approve Resolution No. 12-2020 approving the Resolution of Support from the Governing Body to apply for the CDBG-CV Grant. Watts seconded. P. Allen, R. Nichols, L. Watts and J. Mitchell voted aye. K. Allen did not vote. Motion carried.

APPROVED RESOLUTION NO. 12-2020 APPROVING THE RESOLUTION OF SUPPORT FROM THE GOVERNING BODY TO APPLY FOR THE CDBG-CV GRANT.

2. Approval to apply for K.D.O.T. Cost Share Program – Susan Bancroft, Finance Director, informed the Commission, that yesterday she had the opportunity to be on a conference call with K.D.O.T. regarding one of their programs which is the Cost Sharing Program. She directly asked if the projects had to be shovel ready. Their response was they did not have to be shovel ready. She talked with Chad Brown, Public Works Director, regarding projects that were planned for next year. One of those projects is Horton Street from 6^th Street to 23^rd Street. Sidewalks and a bicycle path were also being planning for that street. This is a 85/15 grant. This program is about promoting safety, improving access and mobility, and relieving congestion. This project would take local traffic off the main highway. Projects funded by other KDOT programs are not eligible as there is other funding available for those.

Chad Brown, said that KDOT used to have the KLINK program, but is now called the City Connecting Link Improvement Program. It includes three categories: 1) surface preservation; 2) pavement restoration; and 3) geo-metric improvements. One of these programs is more suitable for Wall Street than Horton Street.

Discussion was held on main traffic streets in the City and prioritizing them. Discussed was Wall Street, National, and Horton Streets.

Discussion was held regarding the project and the urgency in applying for this grant.

Pete Allen moved to table this discussion until Wednesday, May 13^th, 2020. Kevin Allen seconded. All voted aye.

TABLED DISCUSSION ON THE K.D.O.T. COST SHARE PROGRAM UNTIL WEDNESDAY, MAY 13^th, 2020.

3. Approval to use Olsson Associates for engineering if needed for K.D.O.T. Cost Share Program – Susan Bancroft, Finance Director, informed the Commission that this will be discussed tomorrow.

ADJOURNMENT:

R. Nichols moved to adjourn the special meeting at 10:41 a.m. K. Allen seconded. All voted aye. Motion carried.

ADJOURNED SPECIAL MEETING AT 10:41 A.M.

The next Special meeting is to be held on May 13^th, 2020 at 10:30 a.m.

RECORDED BY:

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DIANE K. CLAY

CITY CLERK