These minutes were approved on Jan. 4 and posted on Feb. 7 to the county’s website.
December 28, 2021 Tuesday 9:00 am
The Bourbon County Commission met in open session with all three Commissioners and the County Deputy Clerk present.
Susan Bancroft, Eric Bailey, Justin Meeks, and Jason Silvers was also present.
Clifton made a motion to approve the previous meetings minutes, Jim seconded, all approved.
Eric Bailey presented a permit for Gail George for entrances are several locations.
Jim made a motion to approve the permit for Gail George for multiple entrances. Clifton seconded. All approved
Clifton made a motion to open a budget hearing for a budget amendment. Jim seconded. All approved.
Susan Bancroft advised that they will need to do a budget amendment for Road and Bridge Fund, Road and Bridge Sales Tax Fund, Landfill Fund, and Sewer District #1. This is to accommodate the revenue that has come in, we are increasing our budget authority. It is just a formality. Jim asked when they might know what the carryover will be. Susan responded that she is close and hopefully by next week she will have a pretty good idea of what the carryover will be. Jim asked Susan is she knew how much money would be transferred back to Road and Bridge from the Windmill. Susan said that it was $407,000 and it would go into its own fund and so will the expenses and that has all been accommodated for. Jim asked Susan if she would want to guess how that happened. Susan stated that she felt that it was just a communication error and felt good about how the issue was fixed.
Clifton made a motion to close the budget amendment hearing. Jim seconded. All approved.
Clifton made a motion to approve the budget amendments proposed by Susan. Jim seconded. All approved.
Lynne stated that they have to do budget amendments every year so that there are not budget violations.
At 9:03 am Clifton made a motion to go into executive session under KSA
75-4319(b)(6) for the preliminary discussion of the acquisition of real property and will include the 3 commissioners, Susan Bancroft, Eric Bailey, and Justin Meeks. The session will last 10 minutes and they will return at 9:13 am. Jim seconded. All approved
Clifton made a motion to resume normal session at 9:13 am with no action. Jim seconded. All approved.
Clifton made a motion to amend the agenda to move the executive session regarding personnel matter ahead of the executive session with Bourbon County REDI. Jim seconded. All approved.
At 9:16 am Clifton made a motion to go into executive session under KSA
75-4319(b)(1) to discuss personnel matters of individual non-elected personnel to protect their privacy and will include the 3 commissioners, Susan Bancroft, and Justin Meeks. The session will last 10 minutes and they will return at 9:26 am. Jim seconded. All approved
Clifton made a motion to resume normal session at 9:26 am with no action. Jim seconded. All approved.
Clifton made a motion to amend the agenda to move cereal malt beverage licenses ahead of the executive session with Bourbon County REDI. Jim seconded. All approved.
Ashley presented 2 cereal malt beverages licenses for Sugar Valley Lakes one on premises and one for off premises. Jim made a motion to approve the licenses for Sugar Valley Lakes. Clifton seconded. All approved.
At 9:03 am Clifton made a motion to go into executive session with Bourbon County REDI under KSA 75-4319(b)(4) to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships. The session will include the 3 commissioners, Susan Bancroft, and Justin Meeks. The session will be on the second floor of Landmark Bank at 200 S Main and will begin at 9:30 am and last 1 hour ending at 10:30 am.
Jim made a motion to resume normal session at 10:30 am. Clifton seconded. All approved.
At 10:30 am, Jim made a motion to adjourn. Clifton seconded. All approved.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Lynne Oharah, Chairman
(ss) Jim Harris, Commissioner
(ss) Clifton Beth, Commissioner
ATTEST:
Ashley Shelton, Bourbon County Clerk
January 4, 2022, Approved Date