Bourbon County Commission Minutes Dec. 20, Dec. 18

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5 years ago

December 20^th, 2018 Thursday 9:00 am

The Bourbon County Commission met in open session to have a meeting regarding economic development.

Lynne Oharah, Nick Ruhl, Don George, Pam Henderson, Earl Lewis, Jody Hoener, Justin Meeks, Shane Walker and Tom Metcalf met and took a ride around Bourbon County to look at potential economic development. No action was taken.

THE BOARD OF COMMISSIONERS

OF BOURBON COUNTY, KANSAS

(ss) Lynne Oharah, Chairman

(ss) Jeff Fischer, Commissioner

(ss) Nick Ruhl, Commissioner

ATTEST:

Kendell Mason, Bourbon County Clerk

01/08/2019, Approved Date

December 18, 2018 Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners the County Counselor and the County Clerk present.

Tammy Helm with the Fort Scott Tribune and Nancy Van Etten were also present.

Jody Hoener, Krista Goltra, Micah Bukowski and Lora Holdridge met with the Commissioners regarding a $12,500 wellness grant that the County is maintaining. Jody said a survey was sent out to County employees and the results of the survey will be incorporated into the wellness committees plan. Jim said some of his employees may not have filed out the survey due to the fact that they don’t have a computer; Jody said she would get a paper copy of the survey for them to fill out. Jody said the survey has nothing to do with the County insurance. Jody said a tobacco cessation program will be held at the end of January of 2019. The goal of the wellness program is to increase productivity, improve overall health and lower absenteeism. Jeff suggested that the first meeting of every month beginning in February the agenda has 10 minutes dedicated to wellness at the beginning of the meeting.

Lynne made a motion to approve an application for AT&T to install a box in the right of way in the Industrial Park for fiber optic, they will bore 85’ across Indian Road and 70’ across Campbell Road, Nick seconded and all approved and signed the application. Nick questioned if the County charged for this service, Lynne said no, the companies are already taxed enough.

Lynne made a motion to approve an application from Verizon for the moving of 58 sites from underground to above ground, Jeff seconded and all approved. Jeff asked Jim for copies of all of the maps associated with this project.

Jim Harris asked permission to purchase an additional truck; he said when Jerad Heckman uses his truck he is left without a vehicle. Lynne asked that they wait on this until after the first of the year to decide this.

Lynne made a motion to do the end of the year transfers for 2018 once all of the bills are paid for 2018 and before the books close, Jeff seconded and all approved.

Travis Clinesmith with Murphy Tractor met with the Commissioners; he presented a quote for a John Deere JD6120E with a 22’ Diamond rear cradle boom for $113,000.00. This is a used tractor with less than 350 hours; the County can commit to hold the mower, but does not have to buy. If purchased, the County will have to pay a difference of $14,725 after the insurance company sends a check for the tractor that was destroyed in a fire. Lynne made a motion to hold the tractor for future consideration, Nick seconded and all approved.

Lynne told Jim that a property owner between 30-40^th & Eagle Road requested gravel.

The Commissioners considered a road closure petition; the petition was filed by Shawn Bates with Top Pin Holdings, LLC the legal description is as follows… Jeff questioned how close this road was to utilities. Lynne made a motion to not approve the road closure petition due to the possibility of future development, Jeff seconded and all approved.

Jeff told Jim Harris that it was reported to them that after the Road & Bridge had their Thanksgiving meal that the employees left for ½ day; Jim said that was incorrect, the employees left in the afternoon and they had their time made up before they left, which prevented overtime.

Lynne made a motion to go into a 10 minute executive session for personnel matters of individual non-elected personnel, Nick seconded and all approved, (the session included the Commissioners, Clint Anderson, Justin Meeks and Kendell Mason). No action was taken.

Lynne made a motion to go into a 5 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.

Jason Findley met with the Commissioners; he requested replacement signs for no shooting on Pavey’s Ford. He said that the signs used to be there and said the property owners in the area are sitting ducks with people discharging firearms in the area. The Commissioners said they would ask Jim Harris to put up signs.

Nick made a motion to approve the emblem design for the uniforms and ambulances that Dave Bruner presented to him, Jeff seconded and all approved. Nick estimated the uniforms to cost approximately $7,000 and $1,725 for the emblems on the ambulances. Lynne said that according to Terry Sercer, the County should have some carryover money to use towards the ambulance project.

Nancy Van Etten questioned where the Commissioners were with the bridge inspection report that was previously presented; the Commissioners discussed some of the bridges that they have started making improvements on.

There was a brief discussion over the expansion of 69 Highway and the importance of it for economic development in Bourbon County.

Nancy Van Etten complimented the Commissioners; she complimented Nick on his knowledge of emergency services, Lynne on his knowledge of the budget and Jeff on his interesting questions he asks and the statistics presented to help make decisions. The Commissioners felt they accomplished a lot over the past year.

Lynne discussed the Southeast Kansas Regional Planning Commission; he said every 4 years the SEKRPC has a community development team and there is grant money awarded for economic development. He said they have gotten more aggressive in promoting economic development. Lynne said the County will develop a plan and have monthly meetings to discuss economic development. Lynne and Jody Hoener will be on the core committee.

Jeff made a motion for Lynne to sign the closing certificate bill of sale for the ambulances (a certificate for Mercy to give the County the ambulance donations, a bill of sale was needed in order to tag the ambulances), Nick seconded and all approved. Nick made a motion to allow Jody to spend up to $50 per ambulance for the title transfer, Jeff seconded and all approved. KCAMP, the County insurance carrier recommended that the County create a lease to lease the ambulances to the City for use; Justin said he didn’t think that was necessary since both the City and County are insured with KCAMP. Lynne asked Jody to call KCAMP to discuss this lease, Nick seconded and all approved.

The Commissioners said they appreciate the help Mercy has given in the ambulance transition and the ambulance donations.

The Commissioners discussed the OMNI contract; OMNI will do the ambulance billing and coding. OMNI will receive 7% of the money collected. Nick made a motion to sign two one-year contracts with OMNI; the business association agreement and the OMNI EMS billing contract, Jeff seconded and all approved and Lynne signed both contracts.

The Commissioners said without the ambulance donations from Mercy and without partnering with the City of Fort Scott the County would have had to cut services and raise taxes to fund the ambulance.

Ralph Carlson and Amanda Gilmore met with the Commissioners; Mr. Carlson said he had called the University of Kansas Health System to see if they were aware of the hospital situation in Bourbon County, they were. Mr. Carlson offered his assistance in getting a hospital back here and possibly being an investor in the mission. Nancy Van Etten asked what the next step for the hospital was; Justin said they have a good plan for the next two years, and said they have two years to come up with the next step. Jody said the community needs a sense of security that they will have health service in the future. Currently patients will not be admitted to the hospital, but maybe in the future. Jody said they were grateful for Community Health Center coming to the area. Mrs. Gilmore said she had been looking at faith based hospitals, and discussed the original mission of Mercy Hospital. She said that the churches need to be better at meeting the needs of the community. Justin said the demographic numbers are down and that the data supports it can’t be what it is now and said that Mercy didn’t want to close the hospital. Mrs. Gilmore said she felt that there are generous patrons that could help with the hospital.

At 11:54, Lynne made a motion to break for lunch and reconvene at 1:30, Nick seconded and all approved.

Nick made a motion to have a special meeting on December 20^th at 9:00 am regarding economic development, Jeff seconded and all approved.

Lynne reported that on 115^th and Tomahawk going north that it wasn’t an open road.

Jeff discussed the idea of a KIOSK or an information officer; he said he met with an elected official to discuss this idea as well as to discuss a compensation strategy for department heads that have followed the salary resolution. Jeff said he didn’t know where in Kansas a KIOSK had been implemented. Jeff discussed what can currently be done online; he said currently taxes can be paid online, but a username and password is required to do this. Jeff said he visited Mark McCoy with McDonalds who has recently implemented a KIOSK system; Mr. McCoy reported that it would save employees but change the rolls for the employees. Jeff suggested getting department heads together to each come up with one task of transactions that could be completed on the website. Justin suggested setting funds aside for future website improvements.

Justin reported he is still working on implementing the NRP with the AG’s office.

Jeff made a motion to go into a 30 minute executive session for personnel matters of individual non-elected personnel, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). After the session, Lynne made a motion to give Jeff the authority to get access to CIC Budgetary fund accounting for reporting purposes, Nick seconded and all approved.

Lynne made a motion to go into a 5 minute executive session for personnel matters of individual non-elected personnel, Jeff seconded and all approved, (the session included the Commissioners, Justin Meeks and Kendell Mason). No action was taken.

At 3:40, Lynne made a motion to adjourn, Jeff seconded and all approved.