December 11, 2018 Tuesday 9:00 am
The Bourbon County Commission met in open session with all three Commissioners, the County Counselor and the County Clerk present.
Tammy Helm with the Fort Scott Tribune was also present.
Jerad Heckman and Jim Harris with Road & Bridge met with the Commissioners; Jim reported they are mowing on 210th as well as Tomahawk, he said they are hauling rock to Osage Road and crushing at the Beth Quarry. Jim said that some of his employees are taking a first aid class on December 12th, (Jeff said he may participate in the class). He said they will be drilling at the Thomas Quarry next week. Jim said they will be receiving a $98,275 check from the insurance company for a tractor, (he asked that it be deposited in the Special Machinery fund) this money will be used for a replacement tractor.
Nick made a motion to sell a tire machine and a 1998 New Holland on Purple Wave, Jeff seconded and all approved.
Lynne said Loretta George complimented the patching done on 2nd street.
Jim Harris said he would be moving an employee from the Landfill to work on a motor grader in the northwest portion of the County.
Nick made a motion to go into a 30 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.
Jeff made a motion to go into a 30 minute executive session for personnel matters of individual non-elected personnel, Nick seconded and all approved, (the session included the Commissioners, Lora Holdridge and Justin Meeks). No action was taken.
Lora and the Commissioners discussed the current Bourbon County fee schedule; Jeff asked Lora to review what other counties are charging for fees and then Bourbon County may need to revise its fee schedule.
Lynne made a motion to adopt resolution #24-18, the wage resolution adds an exempt position called Data Center Director with an annual salary of $3,499.99, Jeff seconded and all approved.
The Commissioners and Shane Walker briefly talked about a data center at the County. Tom Brink prepared a Data Center document; Jeff said he felt that the County needed to solicit potential data center customers and see what their needs are; Jeff felt that Tom Brink could provide guidance with this matter.
Lynne made a motion to go into a 30 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks). No action was taken.
At 12:05, Nick made a motion to break for lunch and reconvene at 1:30, Lynne seconded and all approved.
Nancy Van Etten arrived at the Commission meeting.
After lunch, Jim Harris and Jerad Heckman met with the Commissioners and reviewed the current 2018 budget figures. Jim questioned revenue reported on the reports; Kendell suggested that Jim and Patty Love meet with Terry Sercer to review the revenue reports and accounts that the revenue is coded to.
Justin Meeks said that he is working on an agreement regarding a possible donation of ambulance equipment. Jody Hoener reported that the County had received the OMNI contract for the ambulance billing services. Justin reminded the Commissioners that the County has been subsidizing the Mercy ambulance for several years, (in 2018 $311,478 has been budgeted to pay to Mercy for ambulance services). The County will continue to pay to Mercy to subsidize the ambulance January – March in 2019.
Lynne reported that he would be meeting with Terry Sercer on December 13th at 9:00 to review some funds; Jeff made a motion to allow this meeting, Nick seconded and all approved. Terry said he felt that the 2018 General fund would end the year with a good carryover balance. Terry said he felt the County needed to amend four funds due to the fact that revenue and expenses were both more than was budgeted for.
- Noxious Weed fund
- Road & Bridge Sales Tax
- Landfill
- Jail Sales Tax fund (which is the sales tax fund used to pay the debt service for the new jail)
The 2018 budgeted amendment will be on December 27, 2018 at 10:00 am.
Lynne made a motion to go into a 5 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded and all approved, (the session included the Commissioners, Justin Meeks, Kendell Mason and Terry Sercer). No action was taken.
Lynne made a motion to have a Commission meeting on December 27th instead of December 25th, Nick seconded and all approved.
Jeff made a motion to go into a 10 minute executive session for personnel matters of individual non-elected personnel, Lynne seconded and all approved, (the session included the Commissioners and Justin Meeks). After the session, Lynne made a motion to give Jeff permission to meet with an elected official, Nick seconded and all approved.
Jeff made a motion to have a special meeting on December 12th at 11:00 regarding the ambulance service, Nick seconded and all approved.
Lynne made a motion to move the January 1st, 2019 meeting to January 2nd, Nick seconded and all approved.
At 4:10, Nick made a motion to adjourn, Lynne seconded and all approved.
THE BOARD OF COMMISSIONERS
OF BOURBON COUNTY, KANSAS
(ss) Lynne Oharah, Chairman
(ss) Jeff Fischer, Commissioner
(ss) Nick Ruhl, Commissioner
ATTEST:
Kendell Mason, Bourbon County Clerk
12/18/2018, Approved Date