Bourbon County Commission Meeting Agenda & Packet

06.08.26 Commission Agenda

Meeting Date: June 8, 2026, 5:30 PM

Location: 210 S National Avenue, Fort Scott, KS 66701

I. Meeting Agenda Outline

• I. Call Meeting to Order (PDF Page 1)

• II. Pledge of Allegiance (PDF Page 1)

• III. Prayer (PDF Page 1)

• IV. Introductions (PDF Page 1)

• V. Approval of Accounts Payable 06.05.26 ($184,461.59) (PDF Page 1)

• VI. Approval of Minutes 06.01.26 (PDF Page 1)

• VII. Special Appearances (PDF Page 1)

  • a. Planning Commission Presentation – Tran

• VIII. Public Comments (PDF Page 1)

• IX. Department Updates (PDF Page 1)

  • a. MOU grant – Melissa Trim – Tran

  • b. Website Access – Walker

  • c. Tusa – Sheriff/Tran

• X. Old Business (PDF Page 1)

• XI. New Business (PDF Page 1)

  • a. Budget discussion – Milburn-Kee

  • b. CIC remote access for Baker Tilly – Milburn-Kee

  • c. Real-estate extension – Tran

• XII. Future Agenda Topics (PDF Page 1)

  • a. 06.22.26 Jarred Gilmore Phillips 2026 Audit Engagement

  • b. 06.22.26 SEK Regional Juvenile Detention Center Discussion

  • c. 06.22.26 Resolution for Cancellation of Warrant/Checks KSA 19-320 – Walker

• XIII. Commission Comments (PDF Page 1)

• XIV. Adjournment (PDF Page 1)

II. Detailed Information Packet Summary

1. Accounts Payable & Open Invoices Summary

The total open invoices pending approval for the June 5, 2026 review batch is $184,461.59, comprising 142 total invoices across county departments.

Departmental Cost Breakdown:

• Non-Departmental (Combined Funds): $135,316.63 (PDF Page 7)

  • General Fund (Payroll Clearing): $0.00 after balancing special payroll credits and KPERS tracking. (PDF Page 2)

  • Appraisers Fund 016: $29.06 for monthly contract copier items and cooler rentals. (PDF Page 2)

  • County Treasurer Motor Fund 052: $385.46 including a title fraud training mileage reimbursement of $217.50 and office copy paper. (PDF Page 2)

  • Election Fund 062: $87.21 for contract copy services. (PDF Page 2)

  • Employee Benefit Fund 064: $1,128.19 covering social security processing and RPS Benefits health management. (PDF Pages 2-3)

  • Special Law Enforcement Fund 097: $1,000.00 for a Platinum Level Sponsorship of the Bourbon County Fair Association. (PDF Page 3)

  • Landfill Fund 108: $5,230.07 paid to Allen County Public Works for municipal solid waste processing between May 21 and May 27. (PDF Page 3)

  • County Sheriff/Correctional Fund 120: $38,948.88 total. Major line items include $16,271.22 for May inmate meals, $9,966.19 in combined fuel bills through Wex Bank, $5,736.44 in vehicle wrap graphics by Signco Inc., and $3,003.60 for emergency plumbing fixes. (PDF Pages 3-4)

  • Noxious Weed Fund 200: $1,397.72 for customized desktop setup and software implementations via Stronghold Data. (PDF Page 4)

  • Road and Bridge Fund 220: $35,868.95 total. Includes heavy equipment parts and hydraulic repairs through Murphy Tractor ($11,310.18) and Foley Equipment ($3,620.46), alongside a $9,126.40 combined standard grader lease payment to John Deere Financial. (PDF Pages 4-6)

  • Road & Bridge Sales Tax Fund 222: $26,712.61 highlighted by a $14,611.80 procurement order of AC-20 asphalt mix materials from Wright Asphalt Products. (PDF Pages 6-7)

  • Road & Bridge Special Improvement Fund 224: $10,977.50 specialized contractual engineering cost for county-wide bridge inspections conducted by Schwab-Eaton PA. (PDF Page 7)

  • Sheriff Trust Forfeiture Fund 257: $13,500.00 used for upgrading field operations laptops through Turn-Key Mobile, Inc. (PDF Page 7)

  • Offender Registration Fund 398: $50.98 for basic commodities. (PDF Page 7)

• County Commission: $116.27 spent on general personnel folders and copier leases. (PDF Page 8)

• County Clerk: $255.16 covering standard copy paper and contract copy costs. (PDF Page 9)

• County Treasurer: $48.83 for recurring monthly cooler leasing and copy services. (PDF Page 10)

• County Attorney: $3,728.17 total. Key allocations include $1,019.00 for annual website hosting through Advantage Computer Enterprises, $1,178.96 for digital Westlaw subscriptions, and a series of mandatory public legal notice publications in the Fort Scott Tribune. (PDF Pages 11-12)

• County Register of Deeds: $29.81 for minor contractual copy usage. (PDF Page 12)

• Courthouse Maintenance: $648.00 allocated toward building maintenance hourly payroll. (PDF Page 13)

• District Court: $1,049.19 including a $449.50 travel mileage reimbursement for Claire Clark and recurring Pitney Bowes postage machinery leases. (PDF Page 14)

• Emergency Preparedness: $165.11 for dedicated telecom line billing by Craw-Kan Telephone. (PDF Page 15)

• Information Technology (I T): $39,647.55 paid primarily to Stronghold Data LLC, including a $17,900.00 flat fee for the network “Separation of County” IT infrastructure project, combined with standard monthly service fees. (PDF Page 16)

• Ambulance Service: $1,562.26 supporting operations through Craw-Kan EMS data lines ($392.78), pharmaceutical supplies from Morris & Dickson ($386.35), and utility power through Evergy. (PDF Page 17)

• Noxious Weed (Department 30): $952.84 for seasonal bulk chemical treatment items (Plateau, Remedy, and GrazonNext) from Van Diest Supply Company. (PDF Page 18)

• Courthouse General: $941.77 for central operations, split between municipal facility water utilities ($360.41), regular service supplies from Cintas ($381.47), and institutional water treatments ($170.00). (PDF Page 19)

2. Prior Meeting Minutes Summary (June 1, 2026)

• Attendance & Openings: The session was called to order by Chairperson Mika Milburn-Kee at 5:30 PM. Commissioners Motley, Tran (attending via phone), and Allen (attending via Zoom) were present; County Clerk Susan Walker was absent. (PDF Page 23)

• Agenda Alteration: Prior to starting business, a presentation regarding TUSA was dropped from the schedule due to an attendance shortfall from the presenter. The shortened agenda passed 4-0. (PDF Page 23)

• Minutes Corrections: While reviewing historical minutes (May 11 and May 18), Commissioner Milburn-Kee formally flagged text blocks from May 11 that inaccurately stated she had spoken on records she did not say. The documentation was amended to expunge those false narrative attributions, passing 4-0. (PDF Page 23)

• Financial Approvals: Standard April 2026 financial records and ongoing localized tax corrections advanced cleanly with 4-0 votes. (PDF Pages 23-24)

• Accounts Payable Dissent: AP batches from May 22 ($139,611.15) and May 29 ($456,069.98) faced procedural objections. Commissioner Tran forced a revision to the initial voting call, pointing out that he was abstaining rather than voting in favor, because he had not been allowed or given an opportunity to look over the relevant check ledger documents. The motions ultimately passed 3-0 with 1 abstention. (PDF Page 24)

• Check Endorsement Emergency: Because Commissioner Allen was away from physical chambers, the board approved an emergency authorization 4-0 empowering Commissioner Motley to sign local warrant checks that night to keep county payments moving forward. (PDF Page 24)

3. Real Estate Extensions & Local Market Adjustments

• Listing Agreement Change Form: Formal paperwork finalized on June 4, 2026, details a contractual listing time extension for the county-owned office building at 108 W. 2nd St., Fort Scott, KS (MLS #2592426). The arrangement with broker Diann Tucker of Stewart Realty Company shifts the original contract deadline from June 17, 2026, further out to December 17, 2026, keeping the base asking price solid at $170,000.00. (PDF Page 25)

• Asset Breakdown: The property comprises a single-level commercial office building tracking at 3,552 square feet on a corner lot, structured originally in 1963, featuring multi-tenant space division options, a small operational kitchen space in a partial basement, and open on-street parking access. (PDF Page 28)

• Comparable Local Property Data: The board is cross-referencing this property profile against comparable sales data to measure local asset valuations:

  • 1621 S Main St: Commercial space sold for $180,000 on April 28, 2026, requiring just 7 days on the active market. (PDF Page 26)

  • 102 S Judson St: Local office layout featuring 8 individual private suites. It brought in $180,000 on April 3, 2026, following 4 days on the market. Local notes mention that the seller bought a replacement roof for the buyers as part of closing concessions. (PDF Page 26)

  • 322-324 S State St: Multi-unit commercial enterprise space locked into an active commercial lease through July 2029. It sold for $225,000 on March 19, 2026, spending 7 days on market. (PDF Page 26)

  • 1502 Scott Ave: Industrial daycare infrastructure totaling 5,000+ sq. ft. that closed for $237,000 on August 21, 2025, after 38 days on market. (PDF Page 27)