Page 1: Meeting Agenda Outline (Monday, November 03, 2025, 5:30 PM)

11.03.25 Agenda

I. Call Meeting to Order

II. Roll Call

III. Pledge of Allegiance

• • Prayer
  • IV. Approval of Agenda
  • V. Approval of Minutes & Consent Agenda
    • Approval of Minutes (unofficial until approved): 09.22.25, 09.23.25, 09.26.25, 09.29.25, 10.06.25, 10.14.25, 10.20.25, 10.22.25, 10.27.25
    • James Crux, County Attorney – Budget Discussion
    • Consent Agenda:
      • Approval of 10.31.25 Accounts Payable: $161,816.71
      • Approval of 10.31.25 Payroll: $243,122.51
      • VI. Public Comments for Items Not on The Agenda
• VII. Old Business
  • 2026 Benefits
  • AP & Payroll approvals
  • Sanitation Discussion
  • Elevator Discussion
  • Stop Sign removal north & southbound 205th & Overbrook
  • 108 W 2nd Transition
  • Emerson Payroll
  • Bitcoin
  • SOP Culvert
• VIII. New Business
  • HR Assistant
  • Baker Tilly
  • Schwab-Eaton Engineering Services Agreement
• IX. Department Updates
• X. Build Agenda for following meeting
• XI. Commission Comments
• XII. Adjournment

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Detailed Information Packet Summary

Future Items and Executive Sessions (Page 2)

• Executive Sessions: The packet includes the official form outlining the statutory reasons for an Executive Session (KSA 75-4319), which can be used to discuss personnel matters, consult with an attorney, discuss negotiations, financial data/trade secrets, real estate acquisition, or security measures.
• Scheduled Future Agenda Items:
  • 11/10/25: Noise Resolution, Longevity
  • 11/17/25: Credit Card Policy
  • 11/24/25: 190th Street Benefit District
• Tabled/Future Items: Economic Development, Juvenile Detention Contract (Spring 2026), Benefits Committee Letters, Elm Creek Quarry, and Phone System.

Minutes from October 27, 2025 Meeting (Pages 3-6)

• Key Topics: Discussions centered on the Noise Resolution and its enforcement challenges, the ongoing payroll transition with Emerson & Company/Payentry, exploring a vehicle leasing program for the Sheriff’s Office, a Culvert Installation SOP, and county employee insurance plan changes/cost increases. (Page 3)
• Noise Resolution: The county will convene the Planning Commission to begin developing a zoning plan, which is anticipated to provide a framework for addressing issues like the Noise Resolution. (Page 4)
• Employee Insurance/Benefits: The Commission will work with the insurance provider to develop a revised plan that maintains the current employer contribution levels. (Page 4) Longevity pay is being reconsidered and requires a clear policy. (Page 3)
• Technology/Network (Stronghold Update): The IT project is reported as 26% complete after 45 days. Major issues remain network-related. Stronghold requested formal policies for access permissions, authority to request changes, and documentation for IT oversight (e.g., for employee onboarding/promotions). (Page 4)
• Actions Taken:
  • The motion to direct the County Clerk to provide information to Payentry by 11/3/25 was approved. (Page 5)
  • The Commission voted to move forward with Stronghold’s hardware project. (Page 5)
  • The request for the Hammond Community Center to dump roof replacement debris at the Landfill for free was approved. (Page 5)
  • The Consent Agenda for the 10/24/25 Accounts Payable, September 2025 financials, and 3rd Quarter financial publication passed on a 3-1 vote. (Page 5)

Accounts Payable Summary (Pages 7-22)

The remainder of the information packet consists of the detailed Open Invoices By Department Summary for the Accounts Payable totaling $161,816.71, which is set for approval on the agenda.

• General Fund (Fund 001): Totals $42,283.00, with over $12,000 in invoices primarily related to payroll clearing for IRS, KPERS, and State Withholding. (Page 7)
• Employee Benefit Fund (Fund 064): Totals $36,855.11, with numerous payroll-related clearing accounts and a monthly fee for Health Equity. (Page 8-11)
• County Sheriff/Correctional Fund (Fund 120): Totals $64,021.02. (Page 22)
• Road and Bridge Fund (Fund 220): Invoices include a total of $5,163.80 for 12″, 15″, and 18″ Culvert Tubes from Bo’s 1 Stop Inc. (Page 18)
• Road & Bridge Sales Tax Fund (Fund 222): Totals $1,494.54, with expenditures including nuts/bolts/nails and a diesel washdown pump. (Page 21)