Amended Minutes of FS Commission for April 6

CITY OF FORT SCOTT CITY COMMISSION MEETING

Minutes of April 6^th, 2021 (Amended) Regular Meeting #7

TheregularmeetingoftheFort ScottCityCommission was heldApril6^th, 2021 at 6:00

p.m.intheCityCommissionMeetingRoomatCityHall,123S.MainStreet,FortScott,Kansas.

ROLL CALL:

CommissionersP.Allen,K.Allen,R.Nichols,andL.WattswerepresentwithMayorJ.Jones presiding.

INVOCATION: Associate Pastor Allen Pruitt, Grace Baptist Tabernacle, said a prayer asking God for guidance for the City, our Government and City officials.

AUDIENCE IN ATTENDANCE: Travis Shelton, Russell Lingerfelt, Devin Tally, Michael Mix, Michael Hoyt, Susan Bancroft, Rachel Pruitt, Jon Carpenter, Jenna Campbell, Traci Reed, Bobby Reed, Bill Martin, Scott Johnson, Jason Solomon, Dave Bruner, Peter Earles, Janice Allen, and Allyson Turvey.

PROCLAMATIONS/RECOGNITIONS: Introduction of Jon Carpenter, new Law Enforcement Officer Academy Graduate – Travis Shelton, Chief of Police, introduced Jon Carpenter. He started with the department in August and left for academy in November. He graduated recently from academy. In normal conditions, many from the department, would have attended the graduation. Due to Covid, that is now limited. His family attended his gradation from the parking lot and celebrated with balloons and is very proud of him.

ADDITIONS TO AGENDA: There were no additions to the agenda.

R.Nicholsmoved toapprove the agenda.L.Wattsseconded.All voted aye.

APPROVED AGENDA. CONSENT AGENDA:

1. Approvalof minutesof the regularmeetingof March16^th, 2021 and special meeting minutes of March 23^rd, 2021, and March 30^th, 2021.

2. Approval of Appropriation Ordinance 1285-A totaling $887,464.66.

3. Request to Pay – HDR Engineering, Inc – $12,405.00 – Phase II Dam Improvements

– River Intake Project

P.Allensaidhewishedtoaddresstheminutesofthelastmeetingregardingthepayment toPipe Detectives.

CityManagerasked Michael Mix to address thistopic.

Michaelsaidthattheydidthreetapsandthentherewere15hoursofspecialtyremovalwhichwererootsmainly.Theydidmakeamistakeontheirinvoicethatyousaw.Itsaidtapsbutitwasspecialtyremovaland15hoursworth.Thatcouldbesomeofthe confusion.It wasjust alabelingmistake.

P.Allensaidthatwasapprovedbyhim.Iftheinvoicewasincorrect,itshouldhavebeenaddressedbyMichael.Thatisfalseinformation.Wearechargedtopaythebillsby information given to us.

Michael said that the invoice he signedoffonwas correct.

Kevin said thatwe only saw three taps whenwatching the videos.

Michaelsaidthatthefinishedproductisthefinalinspectionofthoselines.Everysecondandminuteisrecorded.Thereisoverfivehoursworthofrootremovalthatwas giventous.

P.Allenaskedifhe was guessing on the rootremoval.

Michaelsaidthatthereissomeamountoftrustwithacontractor.Theydidcallhimup whenissues arose.

Discussion was heldon documentationofcalls.

Michaelsaidthathereviewedallthevideosandhebelievestheydidanexcellentjoband chargedus forwhat they did.

R.NicholssaidthatheaskedtheClerktodocumentmoreofhiscommentsunderthemicromeatpackaging plant whichshe did.Theyare on theirspot at the table.

L.WattsmovedtoapprovetheConsentAgenda.R.Nicholsseconded.K.Allen,R.Nichols,L.Watts,and J.Jones voted aye.P.Allen votedno. Motion carried 4-1.

APPROVED CONSENT AGENDA.

Public Comment:

(Signup required.Comments on anytopicnoton the agendaandlimited to 5minutes perperson,atCommission discretion)

Michael Hoyt – Mr. Hoyt handed Bob Farmer, City Attorney, a copy of the United States Constitution. He asked him what the 21^st amendment was. He answered that it was a repeal of the 18^th amendment allowing the sale of alcoholic beverages.

BourbonCountyCommission– This morning at their meeting they have dictated to us how they are going to handle an advisory board for an HR Assistant/Administrator that we are going to share. That’s not the way we do it. We solicit letters of interest and then you vote on them. He doesn’t see why this should be any different on an advisory board shared by the City and the County.

K.Allen said that thisis the firsthe hasheard ofthis. Mr.Hoyt said that they werespeaking on shared services.

CityAttorneysaiduntiltheCountynotifiesus,andweseeitinblackandwhite,it’s a pointless discussion.

Scott Johnson – Mr. Johnson said that he appreciates the positive communication with Fire, Police and the Sheriff. He printed off a list of items that he wants out of the Eagle Block building. He doesn’t know what he needs to do to clarify or what needs to be done to get a contract written properly. What he agreed to on record he feels like has not been done. He isn’t trying to backtrack on it but just wants clarification. Also, if there was an interested party, why wasn’t he notified of it. He said the building didn’t need to get to this point and it should be looked into. He left a list of items that he wished to remove from the building at 10 N. National with the City Clerk. He said that he is working on the marina at Lake Fort Scott still. He has been working with Travis Shelton and Dave Bruner on this. He won’t be selling any fuel, tobacco, or alcohol there. Even though it is a City lake, it is on County property. It will be just ice and snacks and things like that.

City Manager Report and Comments: Jeremy Frazier, City Manager, informed the Commission that on March 25^th he took part in a guided tour of the First Source building led by Rachel with a local realtor for a prospective new tenant. There could be potential future discussions at which time it would come before the Commission for consideration. He said that the City is blessed to have engaged policy makers, staff, and citizens. In an effort to select a qualified engineering firm, administration organized a committee which included himself, Commissioner Pete Allen, Commissioner Kevin Allen, Susan Bancroft, and Gary Cullor. In addition, he thanked these individuals for serving on this committee for selecting, interviewing, and negotiating the contract for engineering services which he hopes you approve today. He also thanked Leah Bowman for her assistance in checking the engineering background references. He attended a See-Click-Fix kickoff on March 30^th. This will begin rolling out in May or June. The meeting outlined the rollout process. He met with Congressman Jake LaTurner and his staff while touring the National Historic Fort along with the Mayor and Park service staff. The Congressman was very gracious and expressed a desire to serve the community of Fort Scott. He attended the Chamber Coffee, grand opening and ribbon cutting on April 1^st of Old 54 Cycle. It was a well attended and well organized event. The City appreciates the Chamber’s leadership and work serving the business community of Fort Scott. He met with the Mayor and County leadership to discuss a possible additional School Resource Officer in the schools and also expansion of the baseball field. They also discussed other potential cost sharing ideas for the future. He participated in a guided tour of Lake Fort Scott and thanked Tom Graham, the Lake Patrol Officer. He knows everybody at the Lake. He met with Senator Jerry Moran to discuss needs and goals for the community of Fort Scott. He said that Randy and Kevin both joined him at Labconco this morning. He also met with residents in the area of Nelson Park to discuss drainage and sanitary sewer issues in that area of town that need addressed. The City has several job postings for several positions and urged anyone interested to review and apply for the open positions.

Director Reports: None

Old Business:

1. ApprovalofOrdinanceamendingAssessmentofMowingCostsfrom$300.00to

$75.00– Ordinance No. 3576 – Susan Bancroft, Director of Finance, informed the Commission that this was approved at the last meeting. The ordinance will make it official which will change the mowing assessment from $300.00 per mowing to

$75.00permowing.

K.AllenmovedtoapproveOrdinanceNo.3576whichlowersthemowingassessment from$300.00 to $75.00.L. Watts seconded.All voted aye.

APPROVED ORDINANCE NO. 3576 AMENDING SECTION 8.24.040, ABATEMENT, ASSESSMENT OF COSTS, OF CHAPTER 8.24, WEED CONTROL, OF THE FORT SCOTT MUNICIPAL CODE. LOWERED MOWING ASSESSMENT COSTS FROM $300.00 PER MOWING TO $75.00 PER MOWING.

2. DiscussionofGolfCourseTieredMemberships– City Manager informed the Commission that the Golf Course Advisory Board met on March 24^th, 2021 to discuss the tiered memberships. The Board suggested that Shannon O’Neil collect zip codes from the golfers and bring back to the City Commission in 2022 to gather data. A recommendation can be made at that time.

11. Allensaidthathedidhearsomenegativefeedbackfromtheplayersandthereissome resistance.

Discussionwasalsoheldregardingpayingtheyearlymembershipininstallments.Susan said that the City’s point of sale system will not allow for that. She said she could explore a different point of sale system if directed to.

Appearances: None

Public Hearings: 6:15 p.m. – Petition for Vacation of the platted 2^nd Street East of South Lincoln Street – Approval of Ordinance No. 3577

11. WattsmovedtoopenthePublicHearingat6:32p.m. R.Nicholsseconded. Allvoted aye.

OPENED PUBLIC HEARING AT 6:32 P.M.

CityManagerasked Ally toaddress this issue.

AllysonTurvey,CodesAdministrator,saidshereceivedapetitionfromaresidenttovacatetheplatted2^nd Street east of South Lincoln Street. There was a map included also on this particular street. The street dead ends between two properties. They found the part of their storage facility was on the City’s easement. Each of the

surroundingpropertyownershavesignedoffonthepetitiontovacatethisalley.Thiswas requested byMikeRogers andAustin DuVall.

There wereno commentsfrom the audience.

R.NicholsmovedtoapprovedOrdinanceNo.3577– Vacation of Street. L. Watts seconded. R. Nichols, L. Watts, and J. Jones voted aye. K. Allen and P. Allen both abstained. Motion carried 3-2.

APPROVED ORDINANCE NO. 3577 TO VACATE THE PLATTED 2^ND STREET LOCATED EAST OF SOUTH LINCOLN EAST BETWEEN LOTS 11, BLOCK 9, ANDRICK’S ADDITION, AND LOT 1, BLOCK 9, ANDRICK’S ADDITION, AND LOT 1, BLOCK 10, ANDRICK’S ADDITION, TO THE CITY OF FORT SCOTT, KANSAS, MORE COMMONLY KNOWN AS 2^ND STREET EAST OF SOUTH LINCOLN STREET.

L.WattsmovedtoclosethePublicHearingat6:38p.m.R.Nicholsseconded.Allvoted aye.

CLOSED PUBLIC HEARING AT 6:38 P.M.

New Business:

1. Approval of Ordinance No. 3578 – Ordinance authorizing the levy of a .5% Citywide retailer’s sales tax and related matters – City Manager asked Susan to address this issue.

SusansaidthatthisOrdinanceapprovesthe½centsalestaxthatjustpassed,anditbasicallyiswhatneedstobesenttotheState.Therewasarevisedcopyatthe table with the definitionthat stated thepurpose ofthis.5% sales tax.

J.Jonesaskedifshewas100%surethatthe1%salestaxthatwasreferencedinthedocumentwasageneralpurposetaxandnotaspecialpurposetax.SusansaidthatshehasaletterfromtheStateofKansasthatverifiesthatandshecanprovide themwithacopy if needed.

R.NicholsmovedtoapproveOrdinanceNo.3578authorizingthelevyofa.5%salestaxintheCity.L.Wattsseconded.R.Nichols,L.Watts,andJ.Jonesvotedaye.P.Allen voted no.K.Allen abstained.

APPROVED ORDINANCE NO. 3578 OF THE GOVERNING BODY OF THE CITY OF FORT SCOTT, KANSAS, AUTHORIZING THE LEVY OF A ONE-HALF PERCENT (0.5%) CITY-WIDE RETAILERS’ SALES TAX AND RELATED MATTERS.

2. Consideration of Change Order – Mayco Ace CDBG Project – Rachel informed the Commission that on February 16^th, 2021, the City Commission approved the Mayco Ace CDBG Project and authorized the Mayor to sign all pertinent documentation. According to our purchase policy, all change orders have to come to the City Commission for approval. This change order is for $8,500. This will

probablynotbethelastchangeorderduetotheconditionoftheroof.Thischangeorderisduetothedrop-downceilingandalltheoldelectricaltheyfoundwhencleaning this out.

R.NicholsmovedtoapprovetheChangeOrder#1intheamountof$8,500fortheMayco Ace CDBG project.L. Wattsseconded.P.Allen,R. Nichols, L. Watts,andJ.Jones voted aye.K.Allenabstained.Motioncarried 4-1.

APPROVED CHANGE ORDER #1 IN THE AMOUNT OF $8,500 FOR THE MAYCO ACE CDBG PROJECT.

RachelsaidthattherewillbeanotherChangeOrdercoming.SheaskediftheywouldapprovethenextChangeOrdertopreventanothermeetingcontingentuponthe State approving it.

CityManagersaidthathewouldencouragethemtobringtheChangeOrderbackto theCommission.

L.Wattsasked ifthiswould be holding up the project.Rachelsaid that aspecialmeetingwould have tobe called.

L.WattsmadeamotiontoapprovefortheMayortosignthenextChangeOrderafteritisapprovedattheStatelevel.R.Nicholsseconded.R.Nichols,L.Watts,andJ.Jonesvotedaye.P.Allenvotedno.K.Allenabstained.Motioncarried3-1-1.

APPROVED FOR THE MAYOR TO SIGN THE NEXT CHANGE ORDER FOR THE MAYCO ACE CDBG PROJECT AFTER IT IS APPROVED AT THE STATE LEVEL.

3. Discussion and presentation of importance of water/sewer rate study – Jason Solomon – Kansas Rural Water Association – Jason Solomon, Kansas Rural Water Association, appeared before the Commission to encourage the City to consider using someone for a more advanced water/sewer rate study. Kansas Rural Water Association’s rate study is very general. He recommended Carl Brown as he can give the City a model and an analysis to make decisions in the future. This study can assist with grant funding in the future. It is an important decision for the future. He provided the City with references for Carl Brown and urged them to check him out and his references.

K.AllenaskedifwecouldgetafreewaterratestudyfromKansasRuralWaterAssociation.

Mr.Solomonsaidyes.Itwouldbeverybasicthoughandnothavealotofdetailedinformation.

CityManagerasked ifK.R.W.A.thought oursystemwas toocomplex.Mr.Solomon saidyesbut they canprovideabasic analysis fortheCity.

11. AllenmovedtogetafreewaterrateanalysisfromKansasRuralWaterAssociation.P.Allenseconded.All votedaye.

APPROVED TO GET A FREE WATER RATE ANALYSIS FROM KANSAS RURAL WATER ASSOCIATION.

4. Consideration of Wrecker Rotation Policy – Traci Reed, Dispatch Supervisor, informed the Commission that we have several different towing companies in the City. They serve on a day-to-day rotation basis. They have had several issues with tow companies showing up when it is not their designated day, without proper identification imposed by the State of Kansas, making complaints on another wrecker service, jumping calls, consistencies, and charges. She spoke with the Chief of Police and Sheriff Martin. Sheriff Martin got together a policy and shared it with her. In the past, the City and County have always been the negotiating factor with tow companies. With this policy, if approved, will address all of these situations.

11. Watts asked if it had been approved by the County.

K.Allensaidwhentheyhadameeting,oneofthetopicswasstoragefees.Heasked ifthis would includeaheavy truck likeasemi truck.

SheriffMartinsaidthathereached outtoinsurancecompaniesandtheiradjusterswillbeonsitewithinaweekorless.Afterthatagreementismade,thoseratescanincrease towhat theyneedtobe.

K. Allen asked about penalties.

Tracisaidwiththefirstpenaltywillcomeasacertifiedlettersayinganinvestigationwouldbestarted.TheSheriff,ChiefofPolice,andherselfwillgettogetheranddecidetheoutcome.Thereisawrittenwarning,probationarystatus,or suspension.

SheriffMartinsaidajumpingofacallwouldbeawrittennotice.Itwoulddependonthecircumstances.HedidsaythattheCountyhasnotsignedoffonthisasthisisaquestionofoperationsfortheSheriffDepartmentandhedoesnotneedCommission approvalfor that.

11. AllenmovedtoapprovetheTowRotationPolicy.L.Wattsseconded.Allvotedaye.

APPROVED TOW ROTATION POLICY.

5. Consideration of Dispatch Contract – Bob Farmer, City Attorney, said that the Bourbon County Commission approved the Dispatch Contract this morning at their meeting. This lease agreement is for ten (10) years and commences on June 1^st, 2021 and ends on June 1^st, 2031. The City will pay no monthly rent to the County. The City will pay for all repairs to the building and no remodeling will be

completedwithouttheCounty’s approval. He suggested since they have not seen it they could table it at this time.

Discussionwasheldhowquicklytheyneedtoproceedwiththeworktheyaredoing.

11. Wattssuggestedmovingthistothebottomoftheagendaandthencomebacktothisitem.

J.JonesmovedtoapprovetheDispatchContract.K.Allenseconded.Allvotedaye.

APPROVED DISPATCH CONTRACT LEASE AGREEMENT BETWEEN THE CITY AND BOURBON COUNTY.

6. Consideration of Contract Mowing Bid – Ally Turvey said the City went out for contract mowing for yards with weeds violations. The bids were opened on March 25^th, 2021 at 10:00 a.m. The apparent low bidder is Justin Uhler of Fort Scott in the amount of $17.50 for residential properties and $20.00 for large residential properties. She recommended the low bid for Justin Uhler.

R.NicholsmovedtoapprovethelowbidforcontractmowingfromJustinUhler.L.Wattsseconded.All voted aye.

APPROVED LOW BID FOR CONTRACT MOWING FROM JUSTIN UHLER IN THE AMOUNT OF $17.50 FOR RESIDENTIAL PROPERTIES AND $20.00 FOR LARGE RESIDENTIAL PROPERTIES.

7. Consider ation of RFP’s – 10 N. National – Ally Turvey said that we had a Land Bank meeting a couple of weeks ago where the Board proposed to go out for RFP’s on the interior demolition of the property at 10 N. National. There was some question at that meeting as to whether the County would be willing to waive dump fees for that project. That is the discussion for tonight.

SusansaidthattheCountycannotwaivedumpfees.TheCountyCounselorsaidthat the County cannotwaive the fees.TheCity is not doing the interiordemolitionbut itwould be aprivate contractor.

K.AllensaidthathethinksweneedtolookintothisandaskedBobFarmeraboutit.

Bob said that the County controls the dump and we don’t have a say.

10. Jones said that we might as well take the debris down south and save money.

10. AllensaidthatwewanttobeabletoworkwiththeCommission.Weneedtocometo areasonable solution.

AllyaskediftheyarewantingtowaittogooutforRFP’s on the interior demolition of this structure until this is decided? This property is ready to collapse, and it has been quite some time.

K Allen said that building has been like that for four or five years.

Ally said that the roof has collapsed and it is becoming more and more dangerous.

SusansaidthatyoucansendtheRFPwithabidfordemolitionfeesandanalternative bid withoutdemolition fees tothecontractors.

10. Watts said that is the direction to go.

AllysaidthattheLandBank/Cityisgoingtoberesponsibleforthecostsofthedemolition and the dump fees.

L.WattsmadeamotiontogooutforRFP’s with and without dump fees. R. Nichols seconded. All voted aye;

APPROVED TO SEND OUT RFP’S FOR INTERIOR DEMOLITION OF THE STRUCTURE AT 10 N. NATIONAL WITH DUMP FEES INCLUDED AND WITHOUT DUMP FEES INCLUDED.

(Kevin Allen left the meeting at 7:32p.m.)

8. Request to pay – Skitch’s Hauling & Excavation – February invoice – Port-A-Potties

– $968.00 – City Manager said this is before them for review and approval.

J.JonesmovedtoapprovetheSkitch’s Hauling & Excavation Invoice in the amount of $968.00. P. Allen seconded. All voted aye.

APPROVED SKITCH’S HAULING & EXCAVATION INVOICE FOR FEBRUARY FOR PORT-A-POTS IN THE AMOUNT OF $968.00.

(Kevin Allen returned to the room at 7:35 p.m.)

9. Discussion of City fees – Bob Farmer, City Attorney, said that one motion could be made to approve all these fees if desired.

1. 1. Municipal Court – Raising from $51.00 to $76.50 (Approval of Charter Ordinance if approved) – With State of Kansas applicable fees the courts costs would be $100.00 total –

1. 2. Aquatic Center – Pool Parties – From $100 to $150 per hour

1. 3. Buck Run Community Center

Small meeting room – From $15 to $25 for three hours Large meeting room – From $15 to $35 for three hours

1. 4. Airport – Hangar Spot Rental – From $70 to $75 Overnight Transient Storage Fee – Single $10 – Twin $20 After Hours Service Fee – $25.00

Hangar #1 – Increase from $70.00 monthly to $100.00 monthly Hangar #2 – Increase from $200.00 monthly to $300.00 monthly

1. 5. Dog Redemption Fee – Increase from $7.00 to $10.00

J. Jonesaskedaboutthehangarfeesashethoughtithadbeenapprovedattheprevious meeting.

SusansaidthatnotalloftheairportfeeincreaseswereincludedthattheirAdvisoryBoardhadrecommended,andshethoughtifitwasallputtogetheragain it wouldmakemore sense.

R.Nicholsmovedtoapprovetheincreasesasshownabove.L.Wattsseconded.All voted aye.

APPROVED CHARTER ORDINANCE NO. 33 REPEALING CHARTER ORDINANCE NO. 28 OF THE CITY OF FORT SCOTT, KANSAS AND EXEMPTING THE CITY OF FORT SCOTT, KANSAS FROM K.S.A. 12-4112, PROVIDINMG SUBSTITUTE AND ADDITIONAL PROVISIONS ON THE SAME SUBJECT, AND AUTHORIZING THE ASSESSMENMT OF COURT COSTS IN CASES HEARD IN MUNICIPAL COURT OF THE CITY OF FORT SCOTT, KANSAS – RAISES COURT COSTS FROM $51.00 TO $76.50.

AQUATIC CENTER – POOL PARTIES – FROM $100 TO $150 PER HOUR. BUCK RUN COMMUNITY CENTER

SMALL MEETING ROOM – FROM $15 TO $25 FOR THREE HOURS

LARGE MEETING ROOM – FROM $15 TO $35 FOR THREE HOURS

AIRPORT – HANGAR SPOT RENTAL – FROM $70 TO $75 OVERNIGHT TRANSIENT STORAGE FEE – SINGLE $10 – TWIN $20 AFTER HOURS SERVICE FEE – $25.00

HANGAR #1 – INCREASE FROM $70.00 MONTHLY TO $100.00 MONTHLY HANGAR #2 – INCREASE FROM $200.00 MONTHLY TO $300.00 MONTHLY

DOG REDEMPTION FEE – INCREASE FROM $7.00 TO $10.00

(TheCommissionwentbackandvotedontheDispatchLeaseAgreement– see vote above under Item #5).

10. Discussion &/or consideration of two contracts with Earle’s Engineering: City Manager introduced Peter Earles of Earles Engineering.

City Engineering Fees;

Mr.Earlessaidthathehasbeeninbusinesabout40years.Theylistedtheitemsthattheydo.Theyworkwithcitiesonmanyitems.Theycanalsohelpwithawater rate study.Thiscontractis forone year at acostof $4,000.00 permonth.

J.Jones asked ifthewater rate study would be above hismonthly rate.Peter said yes.

PeterEarlessaidthattheCitywouldalwaysgetadetailedinvoicefromtheirfirm.TheydonotchargefordrivingtimefromPittsburgtoFortScott.DaveBlessantwouldbethe ProjectManagerforthe City.He isvery familiarwith Fort Scott.

Public Works Project Manager – City Manager said that the Project Manager would be for a maximum of 4 hours per week at a cost of $85.00 per hour or $340.00 a week for a maximum of $17,680.00 per year.

L.WattsmovedtoappointEarlesEngineering,Inc.astheCity’s engineering firm and as the Public Works Project Manager, R. Nichols seconded. All voted aye.

APPROVED TO APPOINT EARLES ENGINEERNG, INC. AS THE CITY’S ENGINEERING FIRM AND AS THE PUBLIC WORKS PROJECT MANAGER.

11. Discussion &/or consideration to award emergency bid of mill and overlay on National from 13^th Street to Highway 69 – City Manager informed the Commission that he had a meeting with K.D.O.T. prior to them starting the mill and overlay project here in town. K.D.O.T. informed them that they could piggyback on this project if the City had a desired project in town. He reached out to Bettis Asphalt Company and asked them to give the City a quote. This quote is for $116,350.50. This would cover from 13^th and National to Highway 69. He asked them to consider approving this on an emergency basis. The money has to come from somewhere and may affect a street they had selected to be worked on this year if this project is done.

K.Allensaidthatwewillendupwith500to700tonsofmillingsthatwecanusethroughout the City.

P. Allen asked about striping.

Jeremy said that was not included in the bid.

DiscussionwasheldregardingusingCityequipmentandlettingthecontractorusetheirown equipment.It was determined to let themuse theirownequipment.

DiscussionwasheldifBettisAsphaltcouldalsorepairthetwoblocksonHortonStreet.City Managersaid that he hasaskedfor aquotefromthem.

CityManageraskedSusantoshare the newsshediscoveredtodaywiththeCommission.

SusansaidthatoneofheremployeesdiscoveredadeposithadbeenmadeintotheCity’s account from K.D.O.T. in the amount of $211,000. She found out that it was a K.D.O.T. deposit from an old project on National. She thinks that the federal exchange dollars was finally received as permits were finalized. These funds have to be used for streets.

City Manager said that this could be used for the two blocks on Horton Street.

J.Jonesasked ifweneedtorecommendtothemtogetaperformanceandpayment bond.

City Attorney said absolutely.

City Manager said that the overlay wouldn’t be done until June.

L. Watts moved to approve the quote from Bettis Asphalt in the amount of

$116,350.50tomillandoverlay13^th and National to Highway 69. R. Nichols seconded. All voted aye.

APPROVED THE QUOTE FROM BETTIS ASPHALT IN THE AMOUNT OF

$116,350.50 TO MILL AND OVERLAY 13^TH AND NATIONAL TO HIGHWAY 69 ON AN EMERGENCY BASIS.

Reports and Comments:

A. Commissioner Reports and Comments:

L. Watts – Said that she will not be here physically for the next couple of months for the meetings but will be connecting by Zoom and still be participating.

R. Nichols – Said that he knows that budget sessions will be starting soon. He is still focused on the comprehensive plan in terms of strategic plans and economic development and wants to make sure we have funding for those resources also. He would like to be more educated on this. We need to look at all our options.

Thanked the City Clerk forall she does for them.

P. Allen – Said that he was proud that we have an engineer on staff now.

Heisgoingtoreadwhathewrote:Hetermeditaresolutionregardingsanitarysewers,manholes,andfunding.HebelievesitshouldbethenumberonepriorityfortheCityofFortScotttoconductastudyofthesanitarysewercollectionsystembythenew engineeringfirm.He would like a $2,000,000 budget set asideforthis.

He believes the study is crucial tothewelfareofourCity.

CityAttorneysaidthatherespectsPete’s comments, but he takes exception and to let there be no question that the City of Fort Scott does not admit that we are in violation of any State or Federal law. This is Pete’s opinion. If someone wanted to make a case,

theycouldsaythatheadmittedit.Noadmissionbythispublicbodywasdoneheretonight.

CityManageraskedifheshouldbediscussingthisissuewithourengineeringfirmsince heis theonly Commissionertobring this forward.

L.Wattssaidthatweknowweonlyhavesomanydollarsthatgoaround.Weneedtoaddress the problems ofthe City.

PeterEarles said that arate study needs completed first.

K. Allen – Said that the street on 12^th Street by 5 Corners is starting to have potholes where the concrete has separated. He asked Jeremy to have someone go and look at it.

NorthNationalbybridge– Kevin said that there are potholes north of the North National bridge due to the cattle trucks turning in this area. He asked that Jeremy have the City check this out also. Jeremy said that he met with Paul Ballou who showed him some of those holes also. They have been filled with gravel but probably need a more permanent fix.

CooperStreet– He would like to see Earles get to Cooper Street and get started on this project.

Jeremy said thatheismeeting with Evergy tomorrow onthis also.Kevin welcomed Bob Farmerback tothe CityAttorneyposition.

10. Jones – Nothing to report.

City Attorney Report and Comments: Nothing to report.

Adjournment:

10. Allen moved to adjourn the meeting at 8:30 p.m. L. Watts seconded. All voted aye.

ADJOURNED MEETING AT 8:30 P.M.

Respectfullysubmitted,

Diane K.Clay,MMCCity Clerk