Bourbon County Commission Agenda: October 27, 2025

Location: Bourbon County Commission Chambers, 210 S National Ave.
Time: Monday, October 27, 2025, 5:30 PM

10.27.25 Agenda Packet PDF

Summary of Packet

I. Call Meeting to Order

• Roll Call
• Pledge of Allegiance
• Prayer

II. Approval of Agenda

III. Approval of Minutes (unofficial until approved)

• 09.22.25
• 09.23.25
• 09.26.25
• 09.29.25
• 10.06.25
• 10.14.25
• 10.20.25
• 10.22.25

IV. Sign Approved Minutes

• Sign 10.20.25 approved minutes for 09.15.25, 09.16.25, 10.07.25

V. Sign Adopted Resolution

• Sign 10.20.25 adopted Resolution 33-25 Meeting Rules

VI. Payroll Discussion with Payentry (5:40 pm)

• Jolene Ashpaugh & Cassie Johnson

VII. Consent Agenda

• Approval of 10.24.25 Accounts Payable ($74,810.79)
• September 2025 Financials
• 3rd Quarter Financial Publication Approval

VIII. Public Comments for Items Not on The Agenda

IX. Old Business

• Vehicle Lease Program – Sheriff
• Technology Discussion with Sheriff
• Noise Resolution Discussion
• Gov Deals – Beerbower
• Bitcoin Discussion

X. New Business

• Hammond Community Center Discussion – Milburn
• Stop Sign Discussion – Milburn
• Credit Card Policy Discussion – Milburn
• Longevity Discussion – Beerbower

XI. Department Updates

• County Clerk, Election Reminder

XII. Build Agenda for following meeting

XIII. Commission Comments

XIV. Adjournment

Information Packet Summary

This summary provides detailed information from the minutes of previous Bourbon County Commission meetings, including key topics discussed and actions taken, along with the page number where the information can be found in the PDF.

Future Items and Executive Session Forms (Page 2)

The packet includes a standard form to be used for motions to enter Executive Session for privileged discussions (e.g., personnel, attorney-client, negotiations, real estate, security matters).

Future items for discussion include the Elevator, Noise Resolution, Payments (Payroll & AP), Sanitation, Economic Development, and the Juvenile Detention Contract (Spring 2026).

Minutes of September 22, 2025, 5:30 PM (Pages 3-8)

• Budget Discussion (Page 3): Commissioners discussed budget creep, finding savings, and a potential $106,000 shortfall in the Sheriff’s department budget for 2026. They expressed a desire to reduce the mill levy to the revenue neutral rate.
• Law Enforcement Vehicle Leasing (Page 3): A presentation was given by Enterprise Fleet Management for a proposed vehicle leasing program. Commissioners requested legal counsel review the contract.
• Road Closures (Page 3): Discussion on closing a section of 140th Street was tabled for two weeks.
• Planning Commission Selections (Page 4): Seven individuals were nominated and approved for the newly formed Bourbon County Planning Commission.
• Actions Taken (Page 7): Approved $302,193.56 in Accounts Payable from 09/19/25. Approved a Cereal Malt Beverage License for KC Mart, Inc.

Minutes of Special Meeting, September 23, 2025, 5:30 PM (Pages 9-11)

• Budget Review and Cuts (Page 9): Commissioners reviewed the budget line by line, making cuts, notably to the IT department budget, to achieve a revenue-neutral budget.
• Sheriff’s Department Funding (Page 9): There was discussion on the legality of a separate Public Safety fund for inmate housing revenue and whether it should be in the general fund. The Sheriff and his financial advisor were invited to a special meeting for clarity.
• NRP Funds (Page 9): The process for handling the 5% Neighborhood Revitalization Program (NRP) fee was found to be unclear and in need of clarification and formalization.

Minutes of Special Meeting, September 26, 2025, 3:35 PM (Pages 12-15)

• Budget Finalization (Page 12, 15): The Commissioners reached a consensus on the 2026 budget, setting the mill levy at 56.678, which is below revenue neutral.
• Review: The finalized budget was motioned to be sent to a third-party auditor for review at a cost not to exceed $1,500 (Page 15).
• Sheriff’s Fund (Page 12): The Sheriff proposed a 60%/40% split of jail revenue for a separate fund (60% to Sheriff’s office, 40% to county).

Minutes of September 29, 2025, 5:30 PM (Pages 16-18)

• 190th Street Benefit District (Page 16): Public Works was directed to assess the district.
• Elevator (Page 16): The courthouse elevator was reported to be non-compliant, and the Commission will get quotes for repairs.
• Credit Application (Page 17): The Sheriff’s Office received a credit application from Enterprise Fleet Management for a leasing program, and the Commission agreed to further review the Master Equity Lease Agreement.
• Action Taken (Page 18): Approved the motion to remove the stop signs going east and west on North National at the 218th street intersection.
• Planning Commission Terms (Page 18): One-year, two-year, and three-year terms were assigned to the new Planning Commission members.

Minutes of October 6, 2025, 5:30 PM (Pages 19-22)

• 140th Street Road Closure (Page 21): A motion to take no action on the application was approved.
• Bitcoin Mining/Noise (Page 21): Residents raised concerns about noise from a Bitcoin mining operation. The Sheriff advised the commissioners to work with the County Attorney and KDHE on a noise resolution.
• Landfill Trailer (Page 21): Public Works requested and received approval to purchase an $85,000 walking floor trailer for the landfill.
• Action Taken (Page 21): Approved the County Clerk as the voting delegate for the KCAMP annual meeting.

Minutes of October 14, 2025, 5:30 PM (Pages 22-26)

• Law Enforcement Fund (Page 23): Approved a Resolution establishing a Law Enforcement Fund for the Sheriff’s Office, giving the Sheriff’s Office full control of the fund (without the previously discussed 60/40 split).
• Vehicle Lease (Page 24): The Master Equity Lease Agreement with Enterprise Fleet Management was approved.
• Bitcoin Moratorium (Page 24): Approved a moratorium on any new Bitcoin mining operations to allow the planning commission to develop regulations.
• Health Insurance (Page 25): Commissioner Milburn-Kee reported that current insurance rates are unaffordable, and new plans are being developed.

Minutes of October 20, 2025, 6:00 PM (Pages 28-31)

• Rules of Procedure (Page 30): A motion was approved to repeal previous resolutions and adopt a new resolution establishing rules of procedures for meeting agendas and conduct.
• Public Works SOPs (Page 29): New Standard Operating Procedures (SOPs for sign installation and culvert installation) were approved.
• Accounts Payable/Payroll (Page 30): The consent agenda was approved (2-1 vote) for Accounts Payable of $377,595.70 and Payroll of $300,350.36.
• Road Projects (Page 29): Public Works discussed the potential option to purchase asphalt from an outside source for road projects.

Minutes of October 22, 2025, 6:00 PM (Pages 31-33)

• Insurance (Page 32): The Commission discussed the critical need to approve a health insurance plan before the end of the month and set an insurance work session for October 23, 2025.
• Longevity Pay (Page 32): Discussed the legal framework and eligibility requirements for a longevity pay policy.