Mika‘s Commission Catch-up 12/1/2025
- Commissioners heard public comment from Michael Hoyt about the appointment for the 3rd district when Commissioner Milburn resigns to take her oath for District 5
- Minutes of Nov 17and 18 of 2025 were approved by all commissioners
- Commissioner Milburn discussed charges and funds during AP discussion and approval that were not approved Commissioners will collect additional information and discuss what account to pay invoices in question from.
- In Department Updates Dr. Cohen made recommendation that the commission fill a position for the Administrative Position of the Commission. Commissioners Agreed. Dr. Cohen also covered Longevity and standard practices surrounding recommending if there were to be longevity figured it be figured from Most recent Hire Date. Commissioner Beerbower made a motion to approve Commissioner Administrative position to assume duties outlined by Dr. Cohen within our statutory authority pending funding Commissioner Milburn second. All approved.
- Commissioners discussed job openings in maint/sanitation, em management with ideas of partnership with other counties
- Tim with Emmerson and Co. Spoke with commission about standard practices and recommendations for deduction of employee contributions, also went over has, fsa, cobra paperwork commissioners discussed the burden to the budget that the recommendations would bring would be approximately $8,836 and would be recouped the next pay period, Commissioner Milburn made a motion to take Mr. Emmerson’s recommendation to make deduction in real time Commissioner Tran second All approved Commissioners also discussed the waiting period for insurance for new hires which eliminate more special circumstances in payroll and would go into the new handbook.
- Clerk went over lines of communications and reminded Commissioners that all need to be available to answer phone. Clerk was instructed to reach out to Vice Chair Milburn if no answer for Chairman Beerbower.
- Commissioner Beerbower covered talking points sent by our Attorney Jacob. Resolutions covering these changes will come to the commission in Resolution at the Dec 8 meeting. Resolutions were sent to the clerk to publish to the public.
- Commissioner Tran made a motion to amend the agenda for our Attorney Bob to talk about Craw-Kan Contract Commissioner Milburn second all approved
- Bob let the commission know he was able to reach craw-Kan and believes they will work with the commission on a year-to-year agreement.
- Bob recommended the commission to hire a professional to lead the planning commission through the process of a comprehensive plan.
- Bob went over the vacancy that will occur when Commissioner Milburn takes the oath for District 5 Bob and Commissioner Milburn Presented a resolution utilizing statutes, recommendations from General Counsel for the Kansas Secretary of state and recommendations by County Counsel, to appoint from New District 3. Commissioner Milburn made a motion to sign resolution 37-25 regarding the appointment of District 3 Commissioner Beerbower second all approved.
- Commissioner Tran made a motion to resend motion form 11/18 meeting that would have moved 305,000 from Jail sales tax to Sheriff, Milburn Second all approved.
- Commissioner Tran made a motion to move all of inmate money to general fund commissioner Milburn second with the request of discussion Commissioner Tran made the motion to amend the motion on the floor to move 200,000 from Inmate fund to general fund Commissioner Milburn second Commissioner Milburn and Tran voted in favor of the motion Commissioner Beerbower was opposed.
- Commissioner Tran made a motion to pay longevity to all years of service combined Commissioner Beerbower second Commissioner Tran and Beerbower voted in favor of the motion Commissioner Milburn opposed. (I opposed as I was in favor of taking the recommendation of Dr.Cohen to adopt standard practice for longevity.)
- Commissioner Milburn made a motion to sign the contract with Schwab Eaton for the Bridge Grant Project on Jayhawk Road that we have discussed several times. Commissioner Tran Second all approved
- Commissioners discussed briefly the stop signs that have had removal requests commissioner Tran expressed hesitation due to lack of historical information
- Commissioners discussed a posted speed sign on a piece of roadway that is posted at 30 mph the discussion will be brought back to the 12/8 meeting.
- Commissioner Milburn spoke with Citizen Daniels about the road closure application. The application was resubmitted to complete all signatures of all affected landowners, with this; Commissioner Milburn made a motion to move forward with the publication of road closure process Commissioner Beerbower second all approved.
- Commissioners discussed a sewer code violation Commissioner Milburn was instructed by the commission to reach out to the appraiser’s office to address, in follow up with appraisers office; Appraiser sent action items to commissioner Milburn, and after a discussion with the county attorney Commission will be working with county counselor to send case up to county attorney.
- Commissioners will be finalizing handbook and hope to have it in circulation before first of next year.
- Commissioner Milburn discussed creation of accounts for incoming commissioners; with this commissioner Milburn made a motion to allow Commissioner Milburn the authority to create accounts for incoming commissioners Commissioner Tran Second all approved.
- Commissioner Tran made a motion to make Commissioner Milburn full Admin of Verizon and Give Sheriff access to his portion of the account and to give Amber a bill view only account for ap purposes Commissioner Beerbower second all approved
- Commissioners discussed next steps of moving forward with the sale of 108 w 2nd Commissioner Milburn was tasked to draft a letter to send to local realtors with a invitation to bring a market analysis and presentation to the commission with the commission offering 6% commission to the sale. Commissioner Milburn will not be a part of the vote to hire.
- Commissioner Milburn presented a resolution to the commission for the 6th Judicial space and rent (resolution 38-25) Commissioner Milburn made a motion to pass resolution Commissioner Tran second all approved. Resolution will come to the 12/8 meeting to be signed.