Category Archives: Government

Agenda Of Fort Scott Commission Nov. 5






NOVEMBER 5, 2019

6:00 P.M.




III. INVOCATION: Pastor Michael Apfel, Trinity Lutheran Church



  1. A. Approval of minutes of the regular meeting of October 15th, 2019.

  1. B. Approval of Appropriation Ordinance 1249-A totaling $391,129.40.

  1. C. Parade Permit – Veteran’s Day Parade – November 9th, 2019.

  2. D. Consideration of Resolution No. 23-2019 – Support for a Moderate Income Housing Grant with the Kansas Housing Resources Corporation.

E. Approval of Change Order #1 – Request Proposals 2 through 6 – River Intake and Dam Project – Credit of $49,350.10.


  1. APPEARANCE: Brian Allen, President, H.P.A.

B. CITIZEN COMMENTS (Concerning Items Not on Agenda – 3 minute limit per citizen)



1. Consideration of appointments to Lake Fort Scott Advisory Board

2. Consideration of KCAMP board member appointments

3. Consideration of Resolution No. 24-2019 determining the advisability of issuing taxable Industrial Revenue Bonds.

  1. 4. Consideration of Water Rate Increase – Ordinance No. 3551

  1. 5. Consideration of Wastewater Rate Increase – Ordinance No. 3552

6. Consideration of Storm Water Rate Increase – Ordinance No. 3553

7. Consideration of award of low bid for Water Treatment Plant Clarifier painting and sand blasting


  1. Director Updates: Robert Uhler

Dave Bruner

  1. Commission:
  1. City Manager:



SESSION FOR ________________________________ IN ORDER TO

(see below justification)

DISCUSS ______________________________________. THE


MEETING TO RESUME AT ________________.

Justifications for Executive Sessions:

  • Personnel matters of non-elected personnel

  • Consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship

  • Matters relating to employer-employee negotiations whether or not in consultation with the representative or representatives of the body or agency

  • Confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships

  • Preliminary discussions relating to the acquisition of real property


Governor’s Water Conference is Next Week



WHO: Governor’s Administration, Kansas Water Office

WHAT: The Governor’s Conference on the Future of Water in Kansas

WHEN: Thursday, November 7 and Friday, November 8

WHERE: NEW LOCATION – Hyatt Regency, 400 W Waterman Street, Wichita, KS

TIME: 8:30 a.m.


Information: The eighth annual Governor’s Conference on the Future of Water in Kansas will address relevant and current water resource issues as well as the continued implementation of the Kansas Water Vision and integration into the Kansas Water Plan to ensure Kansas water needs are being met, now and in the future.

There will be keynotes the morning of Day 1 including Jill Wheeler, head of Sustainable Productivity for Syngenta in North America; Lt. Governor Rogers; Matthew Lohr, Chief NRCS; and Rollin Hotchkiss, BYU. There will be breakout sessions in the afternoon.


Topics include:

  • Sustainability Across the Supply Chain
  • Flooding Impacts
  • Groundwater Quality
  • The Arbuckle
  • Reservoir Sediment Management


The fourth Water Legacy Award will be presented at the conference Tuesday morning and ‘Be the Vision’ nominees will be recognized as well.


To view the brochure for a current list of speakers and panelists visit:   


Day two will build on the water policy and vision implementation discussions from the previous day with technical presentation posters and talks. Graduate and undergraduate students will present their research posters.


This event is open to credentialed members of the media.  Please RSVP to the Kansas Water Office by phone (785) 296-3185 or email Katie Patterson-Ingels, Communications Director at


The Governor’s Conference on the Future of Water in Kansas is hosted by the KWO and K-State /Kansas Water Resource Institute. Major sponsors for the event include 96 Agri Sales, Inc., Black & Veatch, Burns & McDonnell and Great Lakes Dredge & Dock.

Kansas Medicaid Expansion Continues

Second meeting for the Governor’s Council on Medicaid Expansion concludes


The second meeting for the Governor’s Council on Medicaid Expansion concluded this afternoon. The bipartisan group of policy experts, community leaders and stakeholders is studying Medicaid expansion from the 36 other states that have expanded to determine the best version for Kansas.


The meeting began with Cindy Mann, partner at Manatt Health, who presented information on the national overview of the Medicaid expansion population. The occupations with the largest number of workers covered by Medicaid are service workers such as cashiers, nurse and health aids and retail salespersons.


Hemi Tewarson, director at the National Governors Association Center for Best Practices, gave a brief overview of Section 1332 waivers, the way they have been implemented in states and how they interact with Medicaid 1115 waivers.


The Council is tasked with identifying three to five guideposts or goals for responsible, sustainable expansion in Kansas. The Council will supplement the legislative work that is already underway.


The Governor’s Council on Medicaid Expansion’s next meeting is ­­­­Dec. 12.

KDOT is preparing for winter weather


Most people in the state are hoping for less snow this winter, but regardless of what Mother Nature has in store, the Kansas Department of Transportation has done its best to be prepared. Parts of Kansas have already received some snow, and more is expected this week.

Field employees have conducted snow and ice training during October, routine maintenance on vehicles and equipment has taken place and all KDOT storage facilities across the state are filled with a total of about 200,000 tons of salt and sand, according to KDOT Maintenance Bureau Chief Clay Adams.

“It’s important to review procedures like making salt brine, putting on tire chains and loading materials as well as basic snow and ice removal operations,” Adams said. “Whether it’s a harsh or mild winter, KDOT wants to be ready to go.”

KDOT uses salt brine in three ways.

“Spraying salt brine on bridge decks helps keep frost from forming on cold damp mornings,” Adams said. “Using salt brine to prewet salt as it’s being dispersed from the trucks can be very effective by putting a coating of brine around the salt, which helps the salt stick to the pavement and activates the salt so it can melt the ice. Treating roads with brine prior to a snowstorm will help prevent the snow from sticking to the pavement.”

Salt brine is not effective if it’s extremely cold, windy or predicted to be a dry snow. However, in specific situations, salt brine helps in the removal or reduction of snow and ice on highway surfaces and makes it easier to plow the snow, Adams said.

While KDOT crews are focused on their efforts to clear the highways, KDOT Director of Safety Catherine Patrick reminds motorists to never pass a snowplow on the right side, slow down and use caution. Numerous KDOT trucks have been struck by motorists in years’ past, which puts people in danger and takes trucks out of commission. In fact, in February, five snowplows were hit in the Kansas City metro area in less than 24 hours.

“Check the forecast before you leave if there’s inclement weather. And when you see our crews out there working, please give them plenty of room,” Patrick said. “We’ll be out there day and night treating the highways and working to clear the roads as quickly as possible.”


Contact Utility Companies If Past-Due On Bills

The Cold Weather Rule takes effect November 1

TOPEKA – The Cold Weather Rule, designed to help Kansans who are behind on their utility payments avoid disconnection during the winter months, will begin on November 1 and remain in effect through March 31.

The Kansas Corporation Commission, the agency that regulates public utilities in the state, encourages Kansans who are past-due on their utility bills and at risk for disconnection to prepare for the colder weather by contacting their utility company to make the necessary payment arrangements.

The Cold Weather Rule was first enacted by the Commission in 1983 to prevent utility companies from disconnecting a customer’s natural gas or electric service during periods of extreme cold. Utility companies are prohibited from disconnecting a customer’s service when temperatures are forecast to be at or below 35 degrees within the following 48 hour period.

The Cold Weather Rule also requires utility companies to offer a 12-month payment plan to allow consumers to maintain or re-establish service. Any residential customer with a past due balance will qualify for payment arrangements; however, it is the customer’s responsibility to contact their gas or electric company to make those arrangements.

Payment plan terms to maintain or restore service require that customers agree to pay 1/12th of the total amount owed, 1/12th of the current bill, the full amount of any disconnection or reconnection fee, plus any applicable deposit to the utility. The remaining balance must be paid in equal payments over the next 11 months, in addition to the current monthly bill.

The Cold Weather Rule applies only to residential customers of electric and natural gas utility companies under the KCC’s jurisdiction. More information about the Cold Weather Rule is available on the Commission’s website ( Kansans may also contact their local utility company or the KCC’s Office of Public Affairs and Consumer Protection at (800) 662-0027.

Specialty Crop Reimbursement Available

KDA Offers Reimbursement to Specialty Crop Growers


MANHATTAN, Kan. —  The Kansas Department of Agriculture has funds available for reimbursement to Kansas specialty crop growers who attend an educational conference with a primary focus on specialty crops. Qualifying conferences may include sessions about production practices, specialized equipment and technology, pest and disease management, specialty crop marketing practices, or business principles for specialty crop producers.


Applicants who apply for the reimbursement will be required to attend the conference and to complete surveys before, immediately after, and six months post-conference prior to payment being issued. Conferences not eligible will include those within the state of Kansas and the Great Plains Growers Conference. KDA will reimburse Kansas specialty crop growers up to $850 each in order to offset the cost of their conference registration, mileage/flights, hotel, meals, etc. The award is available on a first-come, first-served basis. The deadline for application is December 15, 2019.


Examples of conferences that may be eligible for applicants to attend include, but are not limited to:

  • North American Strawberry Growers Association Conference; January 19-22, 2020; San Antonio, Texas
  • North American Raspberry & Blackberry Association Conference; March 3-6, 2020; St. Louis, Missouri
  • Great Lakes Expo Fruit, Vegetable, & Farm Market Conference; December 10-12, 2019; Grand Rapids, Michigan
  • Mid-Atlantic Fruit and Vegetable Convention; February 28-30, 2020; Hershey, Pennsylvania
  • Southeast Regional Fruit & Vegetable Conference; January 9-12, 2020; Savannah, Georgia

This program is made possible by a U.S. Department of Agriculture Specialty Crop Block Grant (SCBG). The SCBG makes funds available to state departments of agriculture solely to enhance the competitiveness of specialty crops. According to USDA, specialty crops are defined as “fruits, vegetables, tree nuts, dried fruits, horticulture and nursery crops, including floriculture.”


This grant fits KDA’s mission to provide an environment that enhances and encourages economic growth of the agriculture industry and the Kansas economy. For application details, go to the KDA website at Questions should be directed to Lexi Wright, From the Land of Kansas Program Coordinator, at 785-564-6755 or

Bancroft Returns as Fort Scott Finance Director

Susan Bancroft is the new Fort Scott Finance Director. Submitted photo.

Susan E. Bancroft, 44, started as the new City of Fort Scott Finance Director on October 9.

However, Bancroft is not new to the City of Fort Scott.

“I left the City of Fort Scott as Assistant City Manager/Finance Director to work for USD 234 as the Business Manager in 2012,” she said.  “I was employed by them for three years when I realized I wanted to chase my career.  I then went to work for NPC International as HCM Director in Pittsburg.  NPC employs roughly 40,000 employees and is the largest franchisee for Pizza Hut and Wendy’s in the nation.”

Bancroft’s husband died this summer, which changed her life priorities.

” Unfortunately, life threw me a curveball when I lost my husband in June of 2019 in a car accident east of town,” she said. ” My life’s priorities changed and I started looking for something closer to home.  I am thankful that the City of Fort Scott welcomed me back to work in the position of finance director.  I have a lot of catching up to do but am very excited to be back.”


Bancroft replaces Rhonda Dunn, who resigned for a job in private industry.


Bancroft earned her bachelor of science degree from Missouri Southern State University in business administration.


Her family includes daughter, Bailie Hughes and son-in-law Victor Hughes; son- Gunnar Brown: step-daughter – Kynleah Bancroft and daughter – Allie Brown.




Bourbon County Commission Meeting Minutes of Oct. 8, 15

October 15, 2019                                           Tuesday 9:00

The Bourbon County Commission met in open session with Commissioners Oharah and Fischer present.  The County Counselor Justin Meeks and the County Clerk Kendell Mason were also present.

Jason Silvers with the Fort Scott Tribune, Nancy & Kerry Van Etten and Julie Saker each attended a portion of the Commission meeting.

Michael Hoyt met with the Commissioners to clarify his request from the last time he met with the Commissioners; he said he would like for the County to engage Emergency Manager Will Wallis to test or evaluate all EOP plans in place to see if there is room for improvement.  Mr. Hoyt said the USD 234 plan fell apart in two areas on September 3, 2019 when there was an intruder; the 911 system and notifying the parents of students of the incident.  Lynne Oharah said he had a conversation with Will Wallis and asked what the County’s responsibility was for those plans; Will said he was asked to critique USD 234’s plan, he said he did and felt it was a good plan.  Mr. Hoyt said they had an event or incident and said there was no reason why the County leadership couldn’t take control and evaluate the plans.  Lynne said he would discuss this with Will Wallis again.

Jim Harris and Jerad Heckman met with the Commissioners; Jim said they are mowing and crushing.  He said they are making chips at the Beth Quarry.  The County is making 1,400 tons of asphalt for the City of Fort Scott.  He said they did a 23,000 ton blast.  Jim Harris said they will be doing a snow drill this week.

Lynne said there are potholes at the north end of Devon that need filled and said a culvert may be needed; Jim said they would send the pothole patcher to the area.

Jeff made a motion that Kendell Mason send all department heads a memo asking that they watch and control their overtime since we are over budget in employee benefits (taxes and KPERS are based on compensation, and are elevated due to the extra overtime), Lynne seconded the motion.  Jeff said we need to be good stewards of the taxpayer’s money and said if we don’t reduce expenses it will require a reduction in force.

Jeff discussed the work done on Ironwood and the collapsed culvert there; he said the County did an amazing job there; he complimented the work that Jared Lord did.

Jeff discussed Mr. Phillips property on Justin Lane; he said there is water running from a spring or from a runoff, Mr. Phillips asked that ditching be done there.  Jim Harris said he would view the area.

Lynne reported that 125th & Osage going east and west needs gravel.

Lynne made a motion to go into a 5 minute executive session for confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships, Jeff seconded and all approved, (the session included the Commissioners Justin Meeks and Jody Hoener).  No action was taken.

Bill Martin, Ben Cole, Bobby Reed and Leslie Herrin (who was videotaping the meeting) met with the Commissioners to discuss a bill the Sheriff’s department received from Noxious Weed.  Bill said he had requested gravel (which they have not received) for an area on the north side of the Sheriff’s building.  Bill said they received a $566 bill from Noxious Weed for chemical spraying done by the Sheriff’s building.  Bill suggested that the bill be written off since the property belongs to the County.  Jim Harris said Noxious Weed has to purchase the chemicals and said if Noxious Weed sprays at the Landfill then the Landfill pays for the chemicals.  Jeff questioned how the bill for spraying is different than the bill for fuel delivered to the Law Enforcement Center for the generator; Bill said the fuel for the generator should be paid out of operations.  Jim Harris said they mow the area, but do not send a bill for mowing.  Lynne said they would discuss the bill for spraying with Nick Ruhl when he returns.  Jim Harris said there is a $506 delinquent bill owed from the Law Enforcement Center to Road & Bridge for fuel that was delivered for the generator; however, it was later stated that the $506 bill had been paid.

Julie Saker briefly met with the Commissioners; she announced that she was planning to run for Sheriff in 2020.

Jody Hoener met with the Commissioners; she discussed the event center, she said she and Rod Markin had attended a work group meeting and did site visits.  She said the next step is to do business (to see if there is a need for the facility) & resident surveys.  Jody said she needed to put out a press release to businesses and residents to identify long term property tax goals. Jody said the average mill levy for Bourbon County is 180.77 (which is the 11th highest in the state of Kansas).  Jody suggested adding value to help reduce the mill levy and to obtain a long term goal (by 2030) of an average mill levy of 158.61.  Lynne made a motion to accept this goal, Jeff seconded and the motion passed.    Jody said that Jim Keller and Steve Buerge had both made contributions towards having the market demand study done.

Jeff Fischer discussed the St. Martins Academy on Indian Road; he said he had met with Daniel Kerr, Mr. Kerr said they did not want regulations or restrictions, but asked that the County place school zone signs (without restricting or reducing the speed limit at this time).  Jim Harris recommended 45 mph since this was the current speed limit in the area.  Jeff said that St. Martins had constructed a bridge and pathway for the students to use to keep them from walking on Indian Road.  Jeff made a motion to direct Jim Harris to install school zone & warning signs with a 45 mph speed limit, Lynne seconded and the motion passed.

William Laporte from Hidden Valley met with the Commissioners; he said they have received good service from the Sheriff’s department.  He said recently the club house alarm had gone off, but it was a false alarm; he said he wanted to contact the Sheriff’s department to notify them of the false alarm so they didn’t make the trip to Hidden Valley, but said he had to call 911 to cancel the call, but said his 911 call went to Linn County.  He questioned if it was true that only 2 deputies were on duty at one time and asked if it was too expensive to add more deputies; Lynne said the tax payers do not want their taxes to go up.  Mr. Laporte asked about Yale Road; Lynne said it would eventually be paved.

Sparky Schroeder met with the Commissioners and Jim Harris; he said the base on 230th is coming apart, Jim Harris said the asphalt came apart but said the base did not.  Jim said they did a good job on the base of the road and said if it fails they will fix it.  Mr. Schroeder said if it’s a blacktop issue, what are they doing to fix; Jim said it is unpredictable in what asphalt will do.

Mike & Judy Wilson met with the Commissioners regarding Unity & 75th Terrace; Mr. Wilson said the gravel had washed off of the road and said the road needs a crown or peak so that the water can run off.  Jim Harris said they would view the road.

Justin Meeks reported that the City of Uniontown had accepted the real estate contract for the Noxious Weed building in Uniontown; he said he would discuss this at the next Commission meeting when Nick was present.

Lynne gave Justin Meeks permission to attend the KAC conference in November, Jeff seconded and the motion passed.

Justin Meeks discussed the tax sale and said that the tax sale is progressing; he said the publication for the tax sale cost $10,000.

Lynne made a motion to go into a 5 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Jeff seconded the motion, (the session included the Commissioners and Justin Meeks).  No action was taken.

At 11:23, Lynne made a motion to adjourn and Jeff seconded.



Lynne Oharah, Chairman

Jeff Fischer, Commissioner



Kendell Mason, Bourbon County Clerk

10/21/2019, Approved Date


October 8, 2019                                             Tuesday 9:00 am

The Bourbon County Commission met in open session with all three Commissioners, the County Counselor and the County Clerk present.

Tammy Helm with the Fort Scott Tribune was also present.

Rod Markin with Markin Consultants met with the Commissioners and Jody Hoener regarding a multi sport indoor arena in Bourbon County.  Nancy and Kerry Van Etten were also present for this meeting.  Markin Consultants specialize in multi sport indoor arenas.  The first phase for Markin Consultants is to do a market demand analysis, look at possible sites, demographic trends, look at competitive factors, determine who would use the facility, talk to producers and promoters of events then develop a program or plan for the facility. Once phase one is complete, they would share this with the Commissioners to see if a complex is viable.  Phase two is to do a market and financial feasibility study and look at the related economic impact.  Phase one will cost $15,000 (this will take approximately 10-12 weeks) and phase two is $6,000.  Mr. Markin said we need support from the local community.  Jody Hoener felt the arena could help retain our population, businesses and help with sales tax.  Mr. Markin discussed the fairground and the FSCC rodeo arena, he asked how those would be impacted if a multi sport arena was built; it was stated that they wouldn’t be affected since they are smaller and there’s no room for them to grow.  Lynne suggested since Bourbon County was located at the crossroads of two highways and close to major cities this could possibly be a good option for our area.

Jim Harris met with the Commissioners; Jim discussed tires and the Landfill, he said he was going to reach out to other Landfills for options on disposing tires.

Jim said they were going to blast at the Beth Quarry this week and will then make asphalt chips.  He said they are patching and hauling gravel around the County.  Jim said he recommended to not lay anymore asphalt this year, he said the Sales Tax fund is done; Jim said they completed close to 18 lane miles of asphalt in 2019.

Nick made a motion to give Jim Harris permission to hire a replacement mower employee, Jeff seconded and all approved.

Jim said he met with Will Wallis; Will asked Jim for a burning station at the Landfill, Jim said he is getting the location ready.

Nick reported a plugged culvert on 145th North of 54 Highway.

Lynne asked Jim to look at an area between 85th & 95th and Xavier Road.

The Commissioners approved reclaiming the road to get some ditches, install culverts and cut tress (out of the County’s right of way) on the North side of KOA Campgrounds.

Jeff Fischer attended a renewable energy conference; he said wind and solar energy were discussed.  Jeff suggested that Counties obtaining windmills should pay attention to roads; he said Allen County has approximately 60 windmills and are now doing the road restoration after the installation of the windmills.  Transportation innovation was also discussed.  Jeff will attend an APEX wind energy meeting on October 10th.

Jeff did a presentation about the Forward Kansas Visioning Transportation Futures meeting he attended; he said the meeting discussed many items and needs involving planning for future transportation.  After his presentation, he questioned what the Commissioners should do differently to plan for future transportation.

The Commissioners briefly discussed the overtime to be paid on October 11th; for a two week period the Sheriff’s department had 199.00 hours, the Attorney’s department had 67.75 hours, the Correctional Center had 116.75 hours and Road and Bridge had 99.00 hours.

Lynne made a motion that the Commissioners approve Gold Mechanical to fix the HVAC system at the jail for $65,500, but want a contract to do the work and the contract needs a timeframe for completion and needs to have a guarantee that it will fix the problem, Nick seconded and all approved.

Lynne made a motion to go into a 5 minute executive session for personnel matters of individual non-elected personnel, Nick seconded and all approved, (the session included the Commissioners and Kendell Mason).  After the session, Nick made a motion to authorize Kendell to replace a full time employee, Jeff seconded and all approved.

Lynne made a motion to go into a 10 minute executive session for consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship, Nick seconded and all approved, (the session included the Commissioners and Justin Meeks).  No action was taken.

Jeff made a motion to go into a 5 minute executive session for personnel matters of individual non-elected personnel, Nick seconded and all approved, (the session included the Commissioners, Justin Meeks, Deb Schoenberger and Kendell Mason).  No action was taken.

Jeff made a motion to give Lynne the authority to sign the Savvik Buying Group contract, Nick seconded and all approved.

At noon, Nick made a motion to adjourn for the day, Jeff seconded and all approved.



Lynne Oharah, Chairman

Jeff Fischer, Commissioner

ATTEST:                          Nick Ruhl, Commissioner

Kendell Mason, Bourbon County Clerk

10/21/2019, Approved Date

New Info Sign Coming to Courthouse

The north wing of the Bourbon County Courthouse houses the county clerk, treasurer and commission offices. A digital message sign will be placed here in the near future.

A new digital message sign will soon be placed on the Bourbon County Courthouse north wing.

At a recent Bourbon County Commission meeting, Emergency Director Will Wallis told the commissioners that the Garland Fire Department sold him a digital sign for displaying emergency messages.

“Garland Fire bought this sign several years ago,” Wallis said. “When the new management of Garland Fire Department took over they discovered it. After some discussion, the department decided they really didn’t have any practical use for it.”

“They called us and wanted to know if we had a use for it and also gave us an idea of what they wanted for the sign,” he said.  “After several months of discussion and deliberation  Shane (Walker, Bourbon County Information Technology Director)and I decided to purchase it and use it to display messages to the public such as CodeRed signups, Red Flag fire warning days, Weather warnings such as ice storms, snowstorms,  etc.”


“We paid $1,200 for it and used grant money, no county money was used to buy it and no county money will be used to pay to have it installed. The sign will be against the outside wall of the courthouse/sheriff’s old office, facing east. People can read this sign when they pull up to the four-way stop at Second Street and National Avenue.”


Wallis is currently taking bids to have it installed.


“It may take a few weeks to get this process completed,” Wallis said.

KDOT requesting comments on STIP amendment


The Kansas Department of Transportation (KDOT) requests comments on an amendment to the FFY 2020-2023 Statewide Transportation Improvement Program (STIP) document.

The STIP is a project specific publication that lists all KDOT administered projects, regardless of funding source, and includes projects for counties and cities as well as projects on the State Highway System. The list of projects being amended to the STIP can be viewed at

The approval of the STIP amendment requires a public comment period, which concludes Nov. 6. To make comments on the amendment, contact KDOT’s Division of Program and Project Management at (785) 296-2252.

This information is available in alternative accessible formats. To obtain an alternative format, contact the KDOT Office of Public Affairs, (785) 296-3585 (Voice/Hearing Impaired-711).