Category Archives: Government

History Comes Alive at The Fort

The Grand Ballroom is festooned with greenery in preparation for the candlelight tour on Friday and Saturday. Friends of Fort Scott National Historic Site will serve refreshments here after the tour.

Our history is a part of our culture.

And one of the gems of Fort Scott is the national historic site at the end of Main Street that tells of the beginning of the city as an army outpost.

This weekend the 38th Fort Scott National Historic Site’s Candlelight Tour will help participants understand the life of military life in the 1840s.

Tours start at dusk Friday and Saturday night Dec. 6 and 7 and last approximately 45 minutes. Tickets must be purchased prior to the tour.

Call the Fort at 620-223-0310 (with a major credit card) or stop by the Visitor Center on Old  Fort Blvd.

Participants are advised to please dress for the weather and the terrain, as they will be outside and on sidewalks.

“It’s a way to share and celebrate the holiday with the community,” Carl Brenner, Cheif of Interpretation and Resource Management said.

“The public (tour-goers) will be a dragoon soldier and get an enlistment card, each will be a different soldier,” Brenner told the weekly Fort Scott Chamber of Commerce Coffee attendees Thursday morning.

“The persona of each soldier will be giving tours of each scene,” he said.

There are six different scenes.

Approximately 100 volunteers help with the annual Candlelight Tour, Brenner said.

 

Every year the tour is different.

“We want people to learn and have new experiences telling different stories,” Brenner said.

The Fort Scott High School Drama Department will be a part of the storytelling.

“They do such a great job, we wanted to get them involved,” he said. “They will be showing a scene of what payday was like (for a dragoon.)”

Fort Scott High School Drama Teacher Angie Bin’s advanced theatre students, in their third or fourth year of taking drama class, were given guidelines and information from the FSNHS to guide them in writing a scene that takes place in the 1840s on a payday.

“I had two classes that each wrote a script and then Barak Geertsen, at the fort, consolidated the two scripts into one final draft. We have five students who are acting in that scene. We also have a student acting as a sergeant in another scene.”

Many other students will act as tour followers during the tour, she said.

Most of the tours are filled so an 8:30 p.m. tour was added.

The cost of the tour is $8 for those 6 years of age and up.

“We are asking that people show up 10 minutes early to find a parking spot and make their way to the visitors center, Brenner said.

The Friends of FSNHS will provide refreshments at the end of the tour, one of their many supportive rolls for the fort.

Reed Hartford, president of the Friends of Fort Scott National Historic Site, tells the Fort Scott Chamber of Commerce attendees of the support services the group supplies the fort.

Governor Kelly shows support for refugee resettlement in Kansas

 

Governor Laura Kelly joined a bipartisan group of governors in sending a letter to President Donald Trump to express her willingness to continue allowing refugees into Kansas communities.

 

The correspondence came in response to President Trump’s Executive Order 13888, “On Enhancing State and Local Involvement in Refugee Resettlement.” The order directs the federal government to resettle refugees only in jurisdictions in which both the state and local governments have consented to receive them.

 

“Kansas has a long and proud history of welcoming the world’s refugees into our state,” Kelly said. “As Governor of Kansas, I not only consent to the initial refugee resettlement in Kansas as per the terms of the Executive Order, I also welcome them into our state.”

 

Kelly said that her administration is committed to working with President Trump’s administration to ensure that refugees are properly vetted and arrive in Kansas in a safe, orderly manner.

 

“Kansans are among the most welcoming, openhearted people in the nation,” Kelly said in the letter. “I know they’ll continue to accept these peaceful refugees into their communities, just as so many other states have done.”

 

Communities in Kansas already have, or are preparing to issue similar letters of support for refugees to be resettled locally.

 

A full copy of Governor Kelly’s letter to President Trump is attached.

Governor Laura Kelly Letter

City-Wide Infrastructure Project Begins

Fort Scott Begins Infrastructure Revitalization Project

Working with global energy leader, Schneider Electric, improvements will help the city sustain growth and economic development.

Fort Scott is excited to announce a city-wide infrastructure project with Schneider Electric, that will drive economic development and enhance city buildings. Through this project, Schneider Electric has helped identify energy savings measures and growth within the city’s wastewater and water treatment facilities, buildings, parks and downtown redevelopment that will exceed $52,000 a year for the next 20 years. With a goal of anticipating and mitigating future needs, this strategic initiative also plans to reduce annual operating and maintenance costs by an additional $25,000 and create new revenue streams through improved city services and infrastructure. Over the next 20 years, The city of Fort Scott can expect at least $2.1 million in savings, which will completely offset the cost of the $1.5 million project.

 

By adopting new technology and replacing existing equipment, Fort Scott will be providing enhanced city services and upgraded facilities through an innovative design-build construction model. The impact of reinvesting energy and operational dollars back into capital needs of the city, provides an opportunity to leverage current capital dollars in other areas of need. Additionally, the targeted improvements in this initial phase will greatly improve the overall environments for city staff and visitors to the City of Fort Scott’s municipal facilities.

For more information on Schneider Electric, please visit www.enable.schneider-electric.com.

About Schneider Electric

At Schneider, we believe access to energy and digital is a basic human right. We empower all to do more with less, ensuring Life Is On everywhere, for everyone, at every moment. We provide energy and automation digital solutions for efficiency and sustainability. We combine world-leading energy technologies, real-time automation, software and services into integrated solutions for Homes, Buildings, Data Centers, Infrastructure and Industries. We are committed to unleash the infinite possibilities of an open, global, innovative community that is passionate with our Meaningful Purpose, Inclusive and Empowered values. www.se.com

 

Kansas Tax Reform Recommendations

Meeting for the Governor’s Council on Tax Reform produces recommendations

 

The fourth meeting of the Governor’s Council on Tax Reform concluded this afternoon. The bipartisan group is performing an in-depth study of the state’s current tax system, and today submitted an initial round of recommendations for consideration by the Kansas Legislature in the upcoming session.

  

“I want to thank the Council for its work in preparing thoughtful recommendations, and look forward to their continued study in 2020,” Governor Laura Kelly. “The proposals they shared today reflect my vision for a fiscally responsible, fair and sustainable tax structure that will keep the tax burden as low as possible for Kansas individuals and businesses.”

 

The Council recommended:

 

  • A food sales tax rebate. The Council recommended a new Food Sales Income Tax Credit that would be refundable, have income limits based on Federal Adjusted Gross Income and be limited to taxpayers who were Kansas residents for the entire tax year. If the food sales tax rebate is fully implemented, it is estimated that over 400,000 Kansans would receive a refund.

 

  • A return to implementation of the Local Ad Valorem Tax Reduction Fund (LAVTRF) as a way to help local governments keep their property taxes low. Previously funded by 3.63% of the state sales tax, the LAVTRF has not been funded since 2003. If fully funded again, local governments would once again have a strong tool to begin lowering local property taxes. 

 

  • Implementation of a tax on out-of-state marketplace facilitators and digital products. While the Department of Revenue notice earlier this year requires out-of-state retailers to register and collect and remit use tax on sales made in the state, existing statute does not allow the state to make the same requirements of marketplace facilitators. A marketplace facilitator is a person who facilitates a sale through an internet or physical retailer. The proposal related to digital products would apply the state sales tax to all sales of digital products and subscription services, such as digital books and music.

 

  • Caution by the Governor and the Legislature: Given the devastation prior tax policy has had on Kansas, the Council recommended the Governor and the Legislature be very cautious with proposals that diminish revenue until Kansas has fully regained its fiscal health. 

 

  • Property tax lid exemption for transportation:  The Council recommended that an exemption be made to the existing property tax lid for the funding of local transportation projects. A significant portion of expenditures at the local level are for road and bridge repairs and the property tax lid has far too often been a hinderance to those needs. During the Department of Transportation’s local consult meetings across the state, a number of communities expressed the need for this exemption.

 

  • Affirming the need to bring back the 3-legged stool: Additionally, the Council recommended the state strive to bring balance back with a 3-legged stool approach to taxes — income, property and sales.  During the past few months, the Council found evidence that the state’s current tax policy has an imbalanced tax structure with income taxes and property taxes being significantly out of balance. 

 

  • Future items to consider:  The Council also approved a list of items they are planning on studying and reviewing during the next calendar year. Those are:  broadening the tax base, tax exemptions, review of progressivity v. regressivity within the current tax system, Earned Income Tax Credit (EITC), Global Intangible Low-taxed Income (GILTI), decoupling and overall property tax relief.

 

Over the course of its study, the Council will make additional specific statutory recommendations to state lawmakers on tax reform in Kansas. A final report is due in December 2020, in advance of the 2021 legislative session.

 

For more on Governor Kelly’s executive order establishing the Council, its membership and presentation materials:

 

https://governor.kansas.gov/newsroom/council-on-tax-reform/

Christmas Cash For Unclaimed Property

Kansas State Treasurer launches Christmas Cash website to encourage Unclaimed Property searches

Topeka—Kansas State Treasurer Jake LaTurner today announced the beginning of their 2nd Annual Christmas Cash initiative with the launch of www.ChristmasCash.ks.gov. The website is a free search engine for Kansans to go online and find out if any of the $350-million in unclaimed property in the State treasury belongs to them. Last Christmas the website yielded over 40,000 searches and over $7-million dollars was returned to Kansans.

“We love putting this money back in people’s pockets, and what better time than Christmas for us to connect Kansans with a little extra cash,” said LaTurner. “Even if you’ve searched for yourself before and found nothing, search again. We get new property all the time, and would be thrilled to make the holidays a little brighter for you or someone you know.”

All searches on ChristmasCash.ks.gov are free and can be done for individuals and businesses. The State Treasurer’s office warns individuals to beware of anyone asking for a finder’s fee to return unclaimed property. Those types of solicitations are fraudulent and do not originate from the State Treasurer’s Office.

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Businesses, Colleges, Assisted Living Centers: Mobile Driver’s License Office Service

Division of Vehicles makes Mobile Driver’s License Office available across the state

 

Topeka – The Kansas Department of Revenue’s Division of Vehicles launched its state-wide mobile driver’s license office as another avenue of convenience and added service for large groups needing to obtain a driver’s license or identification card. When a visit is set up with the mobile unit coordinator, a link is made available to individuals to schedule their visit.

 

“The mobile unit is for locations like businesses, assisted living facilities, colleges, and universities,” David Harper, Director of the Division of Vehicles said. “This is another way we are cutting back on wait lines and the anticipated rush of people coming into the offices as we get closer to the Real ID implementation deadline.”

 

Real ID is a set of federal guidelines for traveling on commercial airlines or entering federal facilities where identification is currently necessary. If choosing to be Real ID compliant, the deadline is October 1, 2020.

 

The Division of Vehicles stepped up its efforts in offering mobile driver’s license office solutions this past spring with two pilot programs. One, to help Sedgewick County Correctional inmates, who were transitioning out of the correctional facility, get state identification cards. The other was for students completing driver’s education in the Blue Valley School District in Johnson County to get their learner’s permit.

 

“The feedback we received from those pilot programs helped us test the idea and now launch the mobile driver’s license office,” Harper said.

 

Employers or organizations wanting to host the mobile driver’s license office are encouraged to contact Ethan Davis, Mobile Driver’s License Office coordinator, at KDOR_MobileDL@ks.gov.

 

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Agenda for Fort Scott City Commission Dec. 3, Updated

AGENDA

FORT SCOTT CITY COMMISSION

FORT SCOTT CITY HALL

COMMISSION ROOM

123 SOUTH MAIN

DECEMBER 3, 2019

6:00 P.M.

I. ROLL CALL:

ADAMSON BARTELSMEYER MITCHELL NICHOLS PARKER

II. FLAG SALUTE

III. INVOCATION: Michael Mix – Public Utilities Director

IV. PROCLAMATIONS/RECOGNITIONS:

V. CONSENT AGENDA:

  1. Approval of minutes of the regular meeting of November 19th, 2019

  1. Approval of Appropriation Ordinance 1251-A totaling 216,872.18.

  1. Request to Pay – Crossland Construction Pay Request #1 – $51,062.50 – River Intake Structure Project

  1. Request to Pay – Crossland Construction Pay Request #2 – $62,206.80 – River Intake Structure Project

  1. Request to Pay – Crossland Construction Pay Request #3 – $308,966.02 – River Intake Structure Project

  1. Request to Pay – Crossland Construction Pay Request #4 – $71,059.43 – River Intake Structure Project

VII. APPEARANCE/COMMENTS/PUBLIC HEARING:

  1. APPEARANCE: None

B. CITIZEN COMMENTS (Concerning Items Not on Agenda – 3 minute limit per citizen)

C. PUBLIC HEARINGS/COMMENTS: None

VIII. CONSIDERATION:

  1. Consideration of Employee Christmas bonus

  1. Consideration of Lake Sewer District Sewer Increase
  1. Debt Service Structure Presentation
  1. Approval to publish Budget Amendment for the December 17th, 2019 meeting
  1. Consideration of approval of Energy Services Contract with Schneider Electric

  1. Consideration of Ordinance No. 3554 authorizing the City of Fort Scott, Kansas to enter into a lease purchase transaction, the proceeds of which will be used to pay the costs of acquiring certain equipment for use in the City; and to approve the execution of certain documents in connection therewith.

Approval of Resolution 28-2019 – Authorizing the City to enter into an Energy Savings Contract for the acquisition and installation of certain energy savings improvements in the city.

  1. Consideration of architectural services from Zingre’ & Associates for repairs to the Water Treatment Plant facility

IX. COMMENTS:

  1. Director Updates: Dave Bruner

Susan Bancroft

  1. Commission:
  1. City Manager:

EXECUTIVE SESSION:

I MOVE THAT THE CITY COMMISSION RECESS INTO EXECUTIVE

SESSION FOR ________________________________ IN ORDER TO

(see below justification)

DISCUSS ______________________________________. THE

EXECUTIVE SESSION WILL BE ___________ MINUTES AND THE OPEN

MEETING TO RESUME AT ________________.

Justifications for Executive Sessions:

  • Personnel matters of non-elected personnel

  • Consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship

  • Matters relating to employer-employee negotiations whether or not in consultation with the representative or representatives of the body or agency

  • Confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships

  • Preliminary discussions relating to the acquisition of real property

X. MOTION FOR ADJOURNMENT: ROLL CALL

Bourbon County Commission Agenda for Dec. 3

Agenda

Bourbon County Commission Room

1st Floor, County Courthouse

210 S. National Avenue

Fort Scott, KS 66701

Tuesdays starting at 9:00

Date: December 3, 2019

1st District-Lynne Oharah Minutes: Approved: _______________

2nd District-Jeff Fischer Corrected: _______________

3rd District-Nick Ruhl Adjourned at: _______________

County Clerk-Kendell Mason

9:00-9:45 – Jim Harris

9:45-10:15 – Bob Reed – Medical

10:15-10:30 – Wind Farms – set a meeting date to discuss

10:30-10:45 – William Downey – Vehicle Registration Fees

11:00-11:45 – Justin Meeks

Fort Scott City Commission Minutes of Nov. 19

CITY OF FORT SCOTT

CITY COMMISSION MEETING

Minutes of November 19th, 2019 Regular Meeting #21

The regular meeting of the Fort Scott City Commission was held November 19th, 2019 at 6:00 p.m. in the City Commission Room, 123 S. Main, Fort Scott, Kansas.

ROLL CALL:

Commissioners Adamson, Bartelsmeyer, Mitchell, and Nichols were present with Mayor Parker presiding.

INVOCATION: Pastor Allen Schellack, Compassionate Ministries said a prayer asking God for guidance for the City, our Government and City officials.

AUDIENCE IN ATTENDANCE: Dave Bruner, Travis Shelton, Jacky Warren, Deb McCoy, Richard Clark, Michael Hoyt, Chad Brown, Devin Tally, Jenna Campbell, Reita Clark, Burton Harding, Josh Jones, Harold Martin, Jacky Martin, Nancy Van Etten, Seth Needham, Bobbi Kemna, Patrick Wood, Max Daly, Laurie Daly, Allen Schellack, Nick Ruhl, Michael Mix, Jim Adams, Tim Colegrove, Stan Jones, Bret Shogren, Allyson Turvey, Pete Allen, Max Fanning, Kevin Allen, Susan Bancroft, Paul Ballou, Robert Uhler, Deb Needleman, Clayton Miller, and representing the press, Jason Silvers of the Fort Scott Tribune.

PROCLAMATIONS/RECOGNITIONS: None

APPROVAL OF MINUTES AND APPROPRIATIONS/CONSENT AGENDA:

  1. Approval of minutes of the regular meeting of November 5th, 2019.

  1. Approval of Appropriation Ordinance 1250-A totaling $295,043.24.

  1. Christmas Parade Permit Form- December 3rd, 2019.

  1. Certificate of Appropriateness – 3 W. Oak Signage

Patio Seating with Gates

Addition of Outbuilding

  1. Certificate of Appropriateness – 5 East Wall Street – Sign

  1. Certificate of Appropriateness – 24 N. National – Addition to building

  1. Resolution No. 25-2019 – Notice of Hearing with Reference to alleged unsafe and dangerous structure located at 510 S. Heylman Street – Public Hearing Date – 1/7/2020 at 6:15 p.m.

  1. Resolution No. 27-2019 – Notice of Hearing with Reference to alleged unsafe and dangerous structure located at 501 S. Osbun Street – Public Hearing Date – 1/7/2020 at 6:15 p.m.

Bartelsmeyer moved to approve the Consent Agenda. Nichols seconded. All voted aye.

APPROVED CONSENT AGENDA.

APPEARANCE/COMMENTS/PUBLIC HEARING:

  1. APPEARANCE:

Susan Bancroft, Director of Finance, introduced Seth Needham to the Commission. She said he has been a long time friend of hers and he has a vision for the City parks.

Seth Needham said that he left his notes he had wrote out at work. He said that he is an advocate for the parks. He said thirteen (13) days ago he had an idea to bring a few people together to assist with some of the issues at the parks. In that 13 days, he now has 275 members on his Facebook page. They had their first work day and had planned to get about one project done, but ended up getting four projects done. Some people just brought in bottled water to them. Bobbi Kemna volunteered to paint the teeter totter. In the future, they are focusing on Gunn Park and right now the first playground area. People have donated materials for these projects. They look to work on the roof on the bathroom, siding, paint, swing set area, bring in mulch and move onto another area of the park. We can assist the park personnel so they can focus on bigger projects. He thanked Chad Brown and Susan Bancroft for their assistance.

City Manager thanked him and his volunteers for their work.

B. CITIZEN COMMENTS (Concerning Items Not on Agenda – 3 minute

limit per citizen)

Richard Clark – Mr. Clark said that the Commission is supposed to talk about the sewer increase for the lake tonight. He heard recently where a grinder pump went out and the people had to pay like $900 and he is concerned about that happening all over. He would like to see a $1.00 a month extra to cover the grinder pumps and you could replace two or three a year. He would rather replace his with his own grinder pump. He said there are 197 grinder pumps at the lake. These were put in due to poor lake quality and doesn’t want that to happen again.

City Manager said he would take this under consideration.

He had one other item. He asked if there were grants available for fire hydrants. On the east side of the lake there are fire hydrants, but on the west side of the lake there are not any. He would be willing to assist in working on a grant for this. The insurance premiums are much higher on the west side of the lake due to this.

Mayor Parker said that is a good point and the City will look into this.

Michael Hoyt – Mr. Hoyt that said that he attended the Bourbon County Commission meeting this morning and have continued to express his concerns about who is overseeing our overall implementation plan in Bourbon County in case of an emergency. He is not saying what kind of an emergency, a storm emergency, an active shooter emergency, anything, but it became very clear to him that the County wants no part of that leadership role. They went on to say that if anything went on they would call the Department of Homeland Security. They are in Lees Summit, Missouri. It would take them a while to get here. Back to the 911 issue we talked about three or four months ago, he got a call from the communications specialist here. He can’t say that he got a full response, but in our latest High School incident, the parental notification system failed. Some parents did not get notified until after 7:00 p.m. in the evening that there was a lockdown in the school. That is not acceptable. The High School has not published their plan. His understanding is that they have to pay a company to monitor social media for key words and then funnel any threats to law enforcement or whomever. I think this needs to be looked at. There needs to be some central coordination. We aren’t that big of a county that we can’t do that together.

Mayor Parker thanked him for his comments.

Nancy Van Etten – Ms. Van Etten said that she lives at the lake and was recently appointed to the Lake Advisory Board. There has been some questions about the closure of Indian Road and asked if there were any updates. She hasn’t seen anything in the newspaper about it.

City Manager said that the environmentals are still being conducted. A grant has been applied for but the environmentals have to be completed on the land first. A public hearing will be published once these are complete. No other discussions have been held.

  1. PUBLIC HEARINGS:

Mitchell moved to open the Public Hearing at 6:15 p.m. Adamson seconded. All voted aye.

OPENED PUBLIC HEARING AT 6:15 P.M.

6:00 p.m. Lake Sewer District Sewer Increase Public Hearing – Susan Bancroft, Director of Finance, informed the Commission that to give them a little background on this district is that the Lake Sewer District was created in 2011. It was created by Bourbon County and we are under a 40 year agreement. These rates have not been increased since 2011. We went through the proper procedures to notify the Lake residents of this proposed increase. The rate will match what the City residents now pay. It will go from $15.77 to $22.79. It is quite an increase, but considering it has not been raised since 2011, it is bringing it up to what City residents pay. The City residents pay sewer based on their water usage per gallon used. The City does not meter their water at the lake but is based on the annual average user charge of new users within the City limits. This increase will be effective January 1, 2020. In the future, the rate will be increased with any rate increase approved for the City residents. Bourbon County will be notified of any increases each year.

City Manager said that they have found out that the County is not the actual Lake Sewer District board and that one needs to be formed.

Harold Martin, Lake Resident, said that he thinks the increase is inappropriate. He said he has water at the lake that is metered.

Susan Bancroft said that Rural Water supplies their water and they are not willing to share that information with the City.

Mr. Martin said that his water usage is between 1,500 and 2,000 gallons per month and he lives there full time. There are a lot of people who don’t live there full time and they would be charged the same amount. He thinks that is unfair.

Mr. Martin said that this should be tabled until the sewer board is put together.

Nancy Van Etten said that she lives at the lake. She thinks the Lake Advisory Board should get together and talk about this first. She said that is too much money and is too big of an increase.

Kevin Allen said that the City and Rural Water needs to work out any issues with billing and metering water use. He said we should work together and take care of any animosity.

Mr. Martin said that it is unfair that the City play catch up on the Lake residents.

City Manager said that the City is a partner with the County on this. This is really a County issue. We charge the rates. City Manager said that he will reach out to the County on this issue.

Bartelsmeyer moved to table this issue at this time until more information can be obtained. Mitchell seconded. All voted aye.

TABLED THE LAKE SEWER INCREASE UNTIL MORE INFORMATION CAN BE OBTAINED.

Bartelsmeyer moved to close the Public Hearing at 6:29 p.m. Adamson seconded. All voted aye.

CLOSED PUBLIC HEARING AT 6:29 P.M.

CONSIDERATION:

  1. Consideration of Resolution No. 26-2019 authorizing for sale of General Obligation Temporary Notes, Series 2019-1, of the City of Fort Scott, Kansas – River Intake Project – Susan Bancroft, Director of Finance, introduced Stan Jones and Bret Shogren with Stifel Public Finance to the Commission.

Stan Jones informed the Commission that Stifel is a public finance company who helps cities and schools issue bonds. He is based out of Kansas City and Bret is based out of Wichita. They focus on Kansas bonds. Their company is national with over 7,000 employees. They are able to market bond issues coast to coast which is important. He focuses on small towns and counties. Rates are low right now compared to traditional rates. The ten year treasury is 1.77. At the beginning of the year it was 2.5. He does not think that the rates will skyrocket.

Bret Shogren said that he was based out of Wichita. In previous years, improvements were authorized to the River Intake Structure. U.S.D.A. will be doing the long term financing. Shifel will be doing the short term temporary financing. The total size of the project is $4,925,000. The project is projected to take 1 to 1 ½ years to complete. They are recommending a note to mature in June of 2022. The note will be advertised nationwide and placed in the local newspaper as well as the Kansas Register. The City has a credit rating of A-2 which is a great rating. A competitive sealed bid will be received and brought before them at their December 3rd, 2019 meeting.

Parker moved to approve Resolution 26-2019 authorizing the sale of General Obligation Temporary Notes. Nichols seconded. All voted aye.

APPROVED RESOLUTION NO. 26-2019 AUTHORIZING THE OFFERING FOR SALE OF GENERAL OBLIGATION TEMPORARY NOTES, SERIES 2019-1, OF THE CITY OF FORT SCOTT, KANSAS.

  1. Approval of Financials – Susan Bancroft, Director of Finance, informed the Commission that this approval of financials will be on the consent agenda after this meeting, but she wanted to explain the financials to them. She shared with the Commission that the Sales and Compensating Use Tax make up 43% of our general fund. The Ad valorem taxes (personal property tax) make up 24% of the general fund. The franchise fees from private utilities make up 18% of the general fund. As of October 31st, 2019, 84% of the budget has been expended. This is on target for the number of months we have encountered for the year. Spending will be tightened as the end of the year draws near to meet cash carryover targets. She also showed the bank reconciliation figures showing that the books are balanced each month.

COMMISSION/STAFF:

  1. Director Updates:

Allyson Turvey – Ally informed the Commission that she created a Fort Scott Animal Shelter Facebook page for the Police Department. In two weeks since it was created, there have been over 300 likes. There have been four dogs posted with over 3,500 views. She invited the Commission to check out and like the page.

Veteran’s Weekend – Ally said that the Veteran’s Day celebration actually turned into a four day celebration. This event was made possible with a grant from the Fort Scott Area Community Foundation. The V.F.W. was heavily involved. Live Local sponsored the Veteran’s Day Parade. The Fort Scott Southern Baptist Church sponsored a concert. The E-3 Foundation cooked hamburgers. The Friends of the Fort sponsored their annual Grand Ball. The Boiler Room Brewhaus hosted a parade watch party. The Fort Scott Nazarene Church hosted a church service and did free Veteran portraits. The Fort hosted events the entire weekend. The Lowell Milken Center provided freebies for the Veteran’s along with a ton of community involvement. She said the goal was to get people to come to the event. Last year there were 14 Veterans which were local. This year there were 44 Veteran’s with a few from out of town. They plan to hold it again next year.

Robert Uhler – Robert said that he has a couple of projects to update them on. The first is the Capital Recovery and Reinvestment Project which is the energy audit upgrade project. They have been to all the City facilities since April and made suggestions for improvements. We are now looking at the scope of work and looking at financing for these improvements. More information regarding this project and financing will be heard at the December 3rd, 2019 meeting.

Smart Growth America – The City of Fort Scott was chosen as one of six communities in the United States to serve with a technical assistance program. Representatives will be in Fort Scott on January 14th and 15th and will help us look at our long term strategic plan and our economic liability about how we grow and make sure we grow smart. This is exciting for Fort Scott. This is about a $90,000 grant.

  1. City Commission:

Bartelsmeyer Nothing to report.

Mitchell Nothing to report.

Nichols Nothing to report.

Adamson – Nothing to report.

Parker – Nothing to report.

  1. City Manager:

  1. Lake Sewer Increase – City Manager said he wanted to make sure in reading the contracts that the City is really a vendor in this process. The County doesn’t have a wastewater treatment plant. The sewer comes through our sewer plant just like the City residents. We are a support system for your sewer system. We want to work together and work with the Rural Water District also. It can’t just be the City – it has to be everybody. We are here to support the sewer system at the lake.

Harold Martin said that every time they look one of the utilities is raising their rates. He is charged $30.00 availability fee every month for his electric bill.

  1. City Manager asked that the next meeting time be changed due to the Christmas parade to 5:00 p.m.

Bartelsmeyer moved to change the time of the December 3rd. 2019 meeting to 5:00 p.m. for the Downtown Christmas parade. Parker seconded. All voted aye.

APPROVED TO CHANGE THE TIME OF THE DECEMBER 3rd, 2019 MEETING TO 5:00 P.M.

EXECUTIVE SESSION:

City Manager asked for a 15 minute Executive Session to discuss personnel matters of non-elected personnel. He asked that the City Commission, Director of Finance, and himself be included in this meeting. There is no action anticipated.

Nichols moved to adjourn into a 15 minute Executive Session to discuss personnel matters on non-elected personnel to include the City Commission, City Manager, and Director of Finance with no action anticipated. Parker seconded. All voted aye.

ADJOURNED INTO EXECUTIVE SESSION AT 7:02 P.M.

Bartlesmeyer moved to come out of Executive Session at 7:07 p.m. Adamson seconded. All voted aye.

EXITED OUT OF EXECUTIVE SESSION AT 7:07 P.M.

ADJOURNMENT:

Nichols moved to adjourn the meeting at 7:08 p.m. Mitchell seconded. All voted aye.

ADJOURNED MEETING AT 7:08 P.M.

The next regularly scheduled meeting is to be held on December 3rd, 2019 at 5:00 p.m.

RECORDED BY:

DIANE K. CLAY

CITY CLERK

Fort Scott City Commission Agenda for Dec. 3

AGENDA

FORT SCOTT CITY COMMISSION

FORT SCOTT CITY HALL

COMMISSION ROOM

123 SOUTH MAIN

DECEMBER 3, 2019

6:00 P.M.

I. ROLL CALL:

ADAMSON BARTELSMEYER MITCHELL NICHOLS PARKER

II. FLAG SALUTE

III. INVOCATION: Michael Mix – Public Utilities Director

IV. PROCLAMATIONS/RECOGNITIONS:

V. CONSENT AGENDA:

  1. Approval of minutes of the regular meeting of November 19th, 2019

  1. Approval of Appropriation Ordinance 1251-A totaling 216,872.18.

  1. Request to Pay – Crossland Construction Pay Request #1 – $1,062.50 – River Intake Structure Project

  1. Request to Pay – Crossland Construction Pay Request #2 – $62,206.80 – River Intake Structure Project

  1. Request to Pay – Crossland Construction Pay Request #3 – $308,966.02 – River Intake Structure Project

  1. Request to Pay – Crossland Construction Pay Request #4 – $71,059.43 – River Intake Structure Project

VII. APPEARANCE/COMMENTS/PUBLIC HEARING:

  1. APPEARANCE: None

B. CITIZEN COMMENTS (Concerning Items Not on Agenda – 3 minute limit per citizen)

C. PUBLIC HEARINGS/COMMENTS: None

VIII. CONSIDERATION:

  1. Consideration of Employee Christmas bonus

  1. Consideration of Lake Sewer District Sewer Increase
  1. Debt Service Structure Presentation
  1. Approval to publish Budget Amendment for the December 17th, 2019 meeting
  1. Consideration of Ordinance No. 3554 authorizing the City of Fort Scott, Kansas to enter into a lease purchase transaction, the proceeds of which will be used to pay the costs of acquiring certain equipment for use in the City; and to approve the execution of certain documents in connection therewith.

Approval of Resolution 28-2019 – Authorizing the City to enter into an Energy Savings Contract for the acquisition and installation of certain energy savings improvements in the city.

  1. Consideration of architectural services from Zingre’ & Associates for repairs to the Water Treatment Plant facility

IX. COMMENTS:

  1. Director Updates: Dave Bruner

Susan Bancroft

  1. Commission:
  1. City Manager:

EXECUTIVE SESSION:

I MOVE THAT THE CITY COMMISSION RECESS INTO EXECUTIVE

SESSION FOR ________________________________ IN ORDER TO

(see below justification)

DISCUSS ______________________________________. THE

EXECUTIVE SESSION WILL BE ___________ MINUTES AND THE OPEN

MEETING TO RESUME AT ________________.

Justifications for Executive Sessions:

  • Personnel matters of non-elected personnel

  • Consultation with an attorney for the body or agency which would be deemed privileged in the attorney-client relationship

  • Matters relating to employer-employee negotiations whether or not in consultation with the representative or representatives of the body or agency

  • Confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts and individual proprietorships

  • Preliminary discussions relating to the acquisition of real property

X. MOTION FOR ADJOURNMENT: ROLL CALL

Bourbon County Commission Agenda Nov. 26

Agenda

Bourbon County Commission Room

1st Floor, County Courthouse

210 S. National Avenue

Fort Scott, KS 66701

Note new time.

Date: November 26, 2019

1st District-Lynne Oharah Minutes: Approved: _______________

2nd District-Jeff Fischer Corrected: _______________

3rd District-Nick Ruhl Adjourned at: _______________

County Clerk-Kendell Mason

1:30-2:15 – Jim Harris

2:15-2:30 – Robert Uhler – Smart Growth America

3:00-3:30 – Justin Meek – Executive Session

4:30-6:00 – Lunch

6:00-7:30 – Jody & Jeff – Economic Development Incentive Guidelines

City Offices Closed Nov. 28-29

The City of Fort Scott offices will be closed on Thursday, November 28th and Friday, November 29th, 2019 in observance of the Thanksgiving Day Holiday. The regular offices will reopen on Monday, December 2nd, 2019.

The City’s tree and brush dump site located on North Hill St. will also be closed on Thursday, November 28th, and Saturday, November 30th, 2019 for the Thanksgiving Day holiday. It will be open again on Tuesday, December 2nd, 2019 from 4:00 p.m. to 6:00 p.m.