NOTICE OF AND AGENDA FOR
MEETING OF
FORT SCOTT CITY COMMISSION
CITY HALL

CITY COMMISSION MEETING ROOM

123 SOUTH MAIN STREET
MARCH 1, 2022
6:00 P.M.

1. Roll Call:

P. Allen J. Jones T. Van Hoecke M. Wells K. Allen

II. Flag Salute:

3. Invocation: Led by: Mark McCoy, Project Manager

3. Proclamations/Recognitions: Marsha Lancaster Day Proclamation

3. Consent Agenda:

1. Approval of minutes of the regular meeting of February 15^th, 2022, special meetings of February 16^th, 2022, February 18^th, 2022, and February 22^nd, 2022.

2. Approval of Appropriation Ordinance 1307-A totaling $232,065.68.

3. Request to Pay – Agricultural Engineering Associates – $8,092.91 – Lake Lot Surveys

4. Request to Pay – Agricultural Engineering Associates – $800.00 – Resurvey Lake Lots 8 & 9

5. Request to Pay – Nuss & Farmer, P.A. – January legal fees – $1,627.50

6. Request to Pay – Olsson Associates – Airport Runway Rehabilitation – $26,800.00

7. Request to Pay – Rogers & Sons Concrete, LLC – Union Lofts Alley – $83,674.00 (Final Payment)

8. Cereal Malt Beverage Application – 212 E. 1^st Street – M’axe Throw House

9. Request to Pay #2 – Utility Maintenance Contractors – Water Treatment Plant Clarifier Project – $4,725.25

10. Request to Pay #3 – L G Barcus & Sons, Inc. – Fort Scott Dam Improvements – $429,429.92

11. Request to Pay – HDR Engineering, Inc. – Fort Scott Phase II Dam Improvements Engineering – $23,964.82

3. Public Comment:

(Sign up required. Comments on any topic not on agenda and limited to five (5) minutes per person, at Commission discretion)

3. Old Business:

1. Consideration of Bids – Manhole 148 Project (Jason Dickman)

2. Consideration of proposed Ordinance to create business license and increase City fees.

3. Consideration of Bourbon County Fair Board Allocation Request

4. Consideration of Demolition Agreement Change

5. Consideration of Ordinance No. 3603 adopting Main Trafficways

3. Appearances: Jody Hoener & Rachel Carpenter – Healthy Bourbon County Action Team Presentation

3. Public Hearing: None

3. New Business:

1. Consideration to apply for K.D.O.T. Cost Share Grant – Horton Street

2. Consideration of increase in fees at Woodland Hills Golf Course and Aquatic Center

3. Sale of Lake Lots 8 and 9 – Consideration of Bids

4. Approval to accept Grant Agreement No. 22-PF-016 – $700,000 – Sanitary Sewer Grant – Approval for the Mayor to sign all pertinent documentation

5. Consideration of CASA Allocation

6. Consideration of purchase of two (2) police cars from Kansas Highway Patrol

7. Discussion of adoption of proposed Special Street Maintenance Program

XII. Reports and Comments:

1. City Manager Comments:

2. Commissioners Reports and Comments:

C. City Attorney Reports and Comments:

XIII. Executive Session – If requested, (please follow script in all motions for Executive Sessions)

IX. Adjournment:

Minutes are unapproved.

CITY OF FORT SCOTT

SPECIAL CITY COMMISSION MEETING

Minutes of February 22^nd, 2022 Special Meeting #6

A special meeting of the Fort Scott City Commission was held February 22^nd, 2022 at 5:00 p.m. in the City Commission Meeting Room, 123 S. Main Street, Fort Scott, Kansas.

ROLL CALL:

Commissioners Josh Jones, Tim Van Hoecke, and Matthew Wells were present with Mayor Kevin Allen presiding. Pete Allen was absent.

AUDIENCE IN ATTENDANCE: Brad Matkin, Seth Simpson (via phone), and Travis Shelton.

1. Discussion of Airport Runway Overlay Project

T. Van Hoecke said that he had reviewed the Ward Kraft hangar agreement and this agreement lasts until 2025. On the second page of the agreement, it states that the City will maintain the apron and taxiway sufficient to support loads and stresses associated with Ward Kraft’s flight operations. He said that the City doesn’t have an option not to include this section in the project.

City Manager said that this overlay project is a $2,280,654.00 with a 90/10% match. The City match is $266,500.00. The amount to include the Ward Kraft hangar is $35,638.25 and is not included in the City match.

T. Van Hoecke moved to move forward with the F.A.A. grant and to include the Ward Kraft section of the project also. P. Allen seconded. All voted aye.

APPROVED TO MOVE FORWARD WITH THE F.A.A. GRANT AND TO INCLUDE THE WARD KRAFT SECTION OF THE PROJECT ALSO. THIS IS A 90/10% GRANT WITH THE CITY MATCH BEING $266,500.00 AND THE SECTION FOR THE WARD KRAFT HANGAR AMOUNTING TO $35,638.25.

ADJOURNMENT:

J. Jones moved to adjourn the special meeting at 5:11 p.m. T. Van Hoecke seconded. All voted aye.

ADJOURNED SPECIAL MEETING AT 5:11 P.M.

Respectfully submitted,

Diane K. Clay, M.M.C., City Clerk

Minutes are unapproved.

CITY OF FORT SCOTT

SPECIAL CITY COMMISSION MEETING

Minutes of February 18^th, 2022 Special Meeting #5

A special meeting of the Fort Scott City Commission was held February 18^th, 2022 at 1:00 p.m. in the City Commission Meeting Room, 123 S. Main Street, Fort Scott, Kansas.

ROLL CALL:

Commissioners Pete Allen, Josh Jones, and Tim Van Hoecke were present with Mayor Kevin Allen presiding. Matthew Wells was absent.

AUDIENCE IN ATTENDANCE: Brad Matkin, Seth Simpson, and Travis Shelton.

1. Discussion of Airport Runway Overlay Project – City Manager said that this overlay project has a projected cost of $2,280,654.00 and has a 90/10% match. The City match is $266,500.00. As part of the project the overlay will be a 1” leveling project with a 2” asphalt overlay. F.A.A. will only cover the actual runway and not any entrances into hangars. This will affect the entrance into the Ward Kraft hangar. The amount to include the Ward Kraft hangar is $35,638.25 and is not included in the City match.

Discussion was held regarding the hangar contract between the City and Ward Kraft and how much longer was left on it. There is two years left.

City Attorney recommended contacting Ward Kraft and seeing if they would terminate the agreement early.

Seth Simpson said that it would not matter if it is City property or not, as it is a entrance into a single hangar. They will only pay for the runway extension. The timeframe is for the project to be published with the Request for Bids on February 26^th, 2022 with bids to open on March 24^th, 2022 and the deadline for the grant application is April 1^st, 2022.

Discussion was held if the Commission could consider this and have a special meeting before the work session on February 22^nd, 2022.

Seth said that there would still be enough time to apply.

P. Allen said that this is a humungous amount of money for a runway overlay.

Seth said that asphalt costs have raised from $80.00 a ton to $120.00 a ton.

J. Jones moved to table and hold a special meeting on Tuesday, February 22^nd, 2022 before the work session. T. Van Hoecke seconded. J. Jones, T. Van Hoecke, and K. Allen voted aye. P. Allen voted no. Motion carried 3-1.

APPROVED TO TABLE THIS ITEM AND HOLD A SPECIAL MEETING ON TUESDAY, FEBRUARY 22^ND, 2022 BEFORE THE WORK SESSION.

Executive Session:

J. Jones moved to recess into Executive Session for the attorney-client privilege exception for contract negotiations in K.S.A. 75-4319(b)(2) until 1:30 p.m. This will include City Commissioners, City Manager, and City Attorney. T. Van Hoecke seconded. All voted aye.

J. Jones moved to come out of Executive Session at 1:30 p.m. T. Van Hoecke seconded. All voted aye.

Executive Session:

J. Jones moved to recess into Executive Session for the attorney-client privilege exception for contract negotiations in K.S.A. 75-4319(b)(2) until 1:45 p.m. This will include City Commissioners, City Manager, and City Attorney. T. Van Hoecke seconded. All voted aye.

J. Jones moved to come out of Executive Session at 1:45 p.m. T. Van Hoecke seconded. All voted aye.

Executive Session:

J. Jones moved to recess into Executive Session for the attorney-client privilege exception for contract negotiations in K.S.A. 75-4319(b)(2) until 1:50 p.m. This will include City Commissioners, City Manager, and City Attorney. T. Van Hoecke seconded. All voted aye.

J. Jones moved to come out of Executive Session at 1:50 p.m. T. Van Hoecke seconded. All voted aye.

3. Sale of Lake Property: City Manager said that per the City Commission, they determined that a proper deadline was not given for the sale of the two Lake Fort Scott properties that the original buyer previously backed out of. He asked to advertise until March 1^st, 2022, at 5:30 p.m. He asked all bidders to work with Bailey Lyons of Lyons Realty for Lot #9, and with Scott Theis, of Stutesman Action Realty for Lot #8. If they wish to submit a final bid or if wish to have an escalating offer as all non-escalating offers will be considered as the maximum offer.

J. Jones made a motion to extend the deadline offers for the sale of Lots 8 and 9 at Lake Fort Scott until 5:30 p.m. on March 1^st, 2022. P. Allen seconded. All voted aye.

approved to extend the deadline offers for the sale of lake fort scott lots 8 and 9 until 5:30 p.m. on march 1^st, 2022.

ADJOURNMENT:

J. Jones moved to adjourn the special meeting at 1:55 p.m. T. Van Hoecke seconded. All voted aye.

ADJOURNED SPECIAL MEETING AT 1:55 P.M.

Respectfully submitted,

Diane K. Clay, M.M.C.

City Clerk

Minutes are unapproved.

CITY OF FORT SCOTT

SPECIAL CITY COMMISSION MEETING

Minutes of February 16^th, 2022 Special Meeting #4

A special meeting of the Fort Scott City Commission was held February 16^th, 2022 at 2:00 p.m. in the City Commission Meeting Room, 123 S. Main Street, Fort Scott, Kansas.

ROLL CALL:

Commissioners Pete Allen, Josh Jones, Tim Van Hoecke and Matthew Wells were present with Mayor Kevin Allen presiding.

AUDIENCE IN ATTENDANCE: Brad Matkin, Rachel Thompson, and Travis Shelton.

EXECUTIVE SESSION:

J. Jones moved to recess into Executive Session for the attorney-client privilege exception for contract negotiations in K.S.A. 75-4319(b)(2) until 2:17 p.m. This will include City Commissioners, City Manager, and City Attorney. M. Wells seconded. All voted aye.

J. Jones moved to come out of Executive Session at 2:17 p.m. T. Van Hoecke seconded. All voted aye.

J. Jones made a motion to release the earnest money in the total amount of $2,000.00 for Lot 8 and Lot 9 from the sale of property at Lake Fort Scott due to the cancellation of the sale contract. M. Wells seconded. All voted aye.

approved to release the earnest money in the total amount of $2,000.00 for Lot 8 and Lot 9 from the sale of property at Lake Fort Scott due to the cancellation of the sale contract.

ADJOURNMENT:

J. Jones moved to adjourn the special meeting at 2:19 p.m. M. Wells seconded. All voted aye.

ADJOURNED SPECIAL MEETING AT 2:19 P.M.

Respectfully submitted,

Diane K. Clay, M.M.C., City Clerk